Hello everyone!
It’s time to transform how you manage projects.
Define the processes. Automate the tasks. Streamline the workflows.
Let us dive into automation in Zoho Projects — from configuring workflows and custom functions to building triggers, using blueprints, and integrating APIs with other applications. Explore how automation can reduce manual work, improve accuracy, and accelerate project delivery.
Join us in this forum-based discussion : Start sharing your use cases, questions, challenges you’ve faced, and opportunities you’ve uncovered while working with automation in the comments below.
Our experts are ready to respond and guide you through the intricacies of automation in Zoho Projects.
No registration required.
This session focuses on:
1) Designing multi-step workflows with conditional logic and validation rules
2) Implementing custom functions using Deluge scripting for process automation
3) Using blueprints to enforce project milestones and approvals
4) Integrating with external systems using API endpoints, OAuth configurations, and webhooks
5) Leveraging automation for reporting, notifications, and task escalations
6) Addressing error handling, retry mechanisms, and performance optimization in automated workflows
Whether you're designing complex automation flows or optimising everyday processes, this is your chance to ask questions, share solutions, and learn from experts and fellow users around the globe.
Connect from anywhere |
Thursday October 16, 2025 | 8:30 AM – 4:30 PM GMT |
2:00 PM – 10:00 PM IST |
10:30 AM – 6:30 PM CEST |
2:30 PM – 8:30 PM GST |
6:30 PM – 2:30 AM AEST |
1:30 AM – 9:30 AM PST |
Get the conversation going!
Let’s unlock the full potential of automation for smarter project management!
We'll be looking forward to hearing from you during the session.
Maria | Zoho Projects
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