We are looking for a possible solution to our Instructor Invoicing problems. At the moment our system is clunky inefficient and very time consuming.

At the end of each month our instructors send their collated classes (Invoice) they have taught to a designated email address. These invoices are then checked by admin to make sure they are correct. They are then approved and sent to the accounts team to Pay (by bank transfer). This process often leads to invoices being missed, not check thoroughly enough and the time between obtaining the invoice and the money hitting their bank account is quite long. Additionally we have 200+ instructors.

What I am envisioning is a system whereby an Instructor can log into a Portal (much like Zoho Invoice), create an invoice that is sent to us for approval, see the status of the invoice and see their invoice history. Basically it's the reverse of Zoho Invoice whereby you have many Users (not connected to each other) and only 1 Customer (admin, which is connected to all users), yet the admin functionality falls on the customer side.

As an admin we are then able to go into the admin dashboard approve each invoice individually and then mark as paid or mark notes against these invoices.

I'm not sure there is anything out there that is to this scale in which suppliers (being our instructors) can log onto the same portal for the same customer. Potentially it can be made with Zoho Creator? or another platform.

Any help would be appreciated!

Thanks,

Kurtis