• As a company we have one shared workspace that is our central repository. 

• We have a dummy user that owns the shared workspace so that it is not tied to any one individual who may not be with the company for ever.

• We migrated all of our google docs and uploaded them to the shared workspace in the hierarchy we want

• A new project comes up that we create a shared workspace just for that project. Some of the existing documents along with new ones will be added to this workspace.

The last one is the rub. If you don't own a document you can't add it to another workspace. The beauty of workspaces is that it give you multiple views into your document structures. The problem is that this limitation makes it really annoying since you have to ask whoever owns the document to add it to the new workspace.

Are we using workspaces wrong? Does anyone have a better workflow that they can share?