Power of Automation:: Daily Time log summary broadcast to Zoho Cliq using Schedule Custom Functions

Hello Everyone,

A Custom function is a user-written set of code to achieve a specific requirement. Set the required conditions needed as when to trigger using the Workflow rules (be it Tasks / Project) and associate the custom function to it.

Requirement:

One of our customers would like to calculate the total time logs added by each developer at 11:59 PM and post a summary message in a specific Zoho Cliq channel along with the developer's name and email address as shown below. This was accomplished using Schedule Custom Functions.    

Custom function code:

 

/* TODO
*Replace the channel Unique Name (Line 4)

*Replace the email ids i.e user email in the criteria  (Line 8)*/
portalId = "XXXXXX";

endPointV3 = "https://projects.zoho.com/api/v3/portal/";

channelUniqueName = "testchannelpeq";

userParam = Map();

userParam.put("filter",{"criteria":{{"cfid":"4","criteria_condition":"contains","value":{"user email 1"}},{"cfid":"4","criteria_condition":"contains","value":{"user email 2"}},{"cfid":"4","criteria_condition":"contains","value":{"user email 3"}},{"cfid":"4","criteria_condition":"contains","value":{"user email 4"}},{"cfid":"4","criteria_condition":"contains","value":{"user email 5"}},{"cfid":"4","criteria_condition":"contains","value":{"user email 6"}}},"pattern":"1 OR 2 OR 3 OR 4 OR 5 OR 6"});

getUserInfo = invokeurl

[

url :endPointV3 + portalId + "/users"

type :GET

parameters:userParam

connection:"YYYYYY"

];

// info getUserInfo;

userAndLoghours = List();

for each  user in getUserInfo.get("users")

{

/* Get all time logs*/

moduleTemplate = Map();

moduleTemplate.put("type","task");

timesheetParam = Map();

timesheetParam.put("view_type","day");

timesheetParam.put("module",moduleTemplate);

timesheetParam.put("start_date",zoho.currentdate);

timesheetParam.put("filter",{"criteria":{{"field_name":"user","criteria_condition":"is","value":{user.get("id")}}},"pattern":"1"});

taskTimesheetResponse = invokeurl

[

url :endPointV3 + portalId + "/timesheet"

type :GET

parameters:timesheetParam

connection:"YYYYYY"

];

info taskTimesheetResponse;

if(!taskTimesheetResponse.get("time_logs").isEmpty())

{

log = Map();

log.put("display_name",user.get("display_name"));

log.put("email_id",user.get("email"));

log.put("full_name",user.get("full_name"));

log.put("log_hours",taskTimesheetResponse.get("log_hours").get("total_hours"));

userAndLoghours.add(log);

}

}

/*  Send message to channel*/

if(userAndLoghours.size() > 0)

{

response = Map();

slidesList = list();

slidesList0 = Map();

slidesList0.put("type","table");

slidesList0.put("title","Log hours of developer");

data = Map();

headersList = list();

headersList.add("Developer");

headersList.add("Email");

headersList.add("Logged Hours");

data.put("headers",headersList);

rowsList = list();

for each  details in userAndLoghours

{

rowsList0 = Map();

rowsList0.put("Developer",details.get("full_name"));

rowsList0.put("Email",details.get("email_id"));

rowsList0.put("Logged Hours",details.get("log_hours"));

rowsList.add(rowsList0);

}

data.put("rows",rowsList);

slidesList0.put("data",data);

slidesList.add(slidesList0);

response.put("slides",slidesList);

response.put("text",zoho.currentdate.toString("dd-MMM-yyyy"));

info response;

chat = zoho.cliq.postToChannel(channelUniqueName,response,"YYYYYY");

}

 

Make sure to replace XXXXX with your Portal Id and YYYYYY with Zoho Oauth connection link name along with scopes: ZohoProjects.users.READ, ZohoProjects.timesheets.READ, ZohoCliq.Webhooks.CREATE. Please find the screenshot of the sample Schedule function for reference.

We hope you found this post useful. If you have any questions, feel free to share them in the comments below.

 

 

• Topic Participants

• Saraswathi S

  

• Sticky Posts

• Automate Timesheet Approvals with Multi-level Approval Rules

  Introducing Approval Rules for Timesheets in Zoho Projects. With this automation, teams can manage how timesheets are reviewed and approved by setting up rules with criteria and assigning approvers to handle submissions. Timesheet, when associated to

• Accessibility Spotlight Series - 1

  Every user interacts with products differently, what feels intuitive to one may be challenging for another. Addressing this, accessibility is built into Zoho Project's design philosophy. This helps users navigate and perform actions with ease irrespective

• Customize User Invites with Invitation Templates

  Invitation Templates help streamline the invitation process by allowing users to create customized email formats instead of sending a one-size-fits-all email. Different invitation templates can be created for portal users and client users to align with

• Zoho Projects - Q3 Updates | 2025

  Hello Users, The final quarter of the year 2025 has begun, and we at Zoho Projects are all set with a plan. New targets to achieve and new milestones to reach, influenced by the lasting imprint of the past quarter. 2025's Q3 saw some new features and

• Introducing Version-3 APIs - Explore New APIs & Enhancements

  Happy to announce the release of Version 3 (V3) APIs with an easy to use interface, new APIs, and more examples to help you understand and access the APIs better. V3 APIs can be accessed through our new link, where you can explore our complete documentation,

• Recent Topics

• Join us in Singapore for the Zoho WorkDrive User Group meetup!

  Hello, everyone! Exciting news! We'll be hosting an upcoming Zoho WorkDrive user group meetup in the beautiful city of Singapore this November. At this Zoho User Group meetup, we'll guide you through ways to use WorkDrive as a platform and build custom

• WorkDrive TrueSync now supports ARM64-based Windows devices!

  We’re excited to announce that the Zoho WorkDrive TrueSync app now fully supports Windows devices with ARM64 architecture! Whether you're working on an ARM-based device or an x64 processor, you can now enjoy the same seamless file synchronization experience

• Option to Disable Download for Documents Shared via Permalink

  Dear Zoho Writer Team, Currently, when sharing a Writer document using the regular permalink (Collaborators with external users), there is no option to restrict the ability to download the document. While the external share link allows such restrictions,

• How to Download a File from Zoho WorkDrive Using a Public Link

  How to Download a File from Zoho WorkDrive Using a Public Link If you're working with Zoho WorkDrive and want to download a file using a public link, here's a simple method to do so using API or a basic script. This approach helps developers or teams

• domain not verified error

  Hi when i try to upload a video from zoho creator widget to zoho work drive iam getting domain not verified error.I don't know what to do .In zoho api console this is my home page url https://creatorapp.zoho.com/ and this is my redirect url:www.google.com.Iam

• Live Webinar: Getting Started with Zoho WorkDrive - A Complete Overview

  Hello everyone, We’re excited to invite you to our upcoming live webinar! Discover how to set up your team, bring in your data, and make the most of WorkDrive’s collaboration, organization, AI, and security capabilities. This session is perfect for anyone

• Calendly One-way sync- Beta Access

  Hello Community, Many of our Zoho Calendar users have expressed their interests in Zoho Calendar and Calendly integration. We've been tightly working on with Calendly team to provide a two-way sync between Calendly and Zoho Calendar. However, there have

• The year that was at Zoho Calendar 2023- Part 2

  In continuation with our previous post on all the exciting updates and improvements that have shaped Zoho Calendar over the past 12 months, Lets delve into more: Bring your calendars together- Introducing Zoho Calendar and Outlook calendar synchronisation

• Tip of the week #18: Change the event organizer in Zoho Calendar.

  We cannot always be available to conduct an event when we organise one. In these circumstances, you can use Zoho Calendar to change the event organizer at any moment before the event begins. This way, you can avoid cancelling the event while still taking

• Tip of the week #20: Create and manage multiple personal calendars.

  Zoho Calendar provides users with the facility to create and manage as many calendars as required. All these calendars can be managed and edited as per user requirements. You can alter the calendar view, make changes to the calendar theme, share the calendar

• Tip of the week #24: Subscribe to the calendars of a Zoho Calendar user.

  Calendars that are created by Zoho Calendar users can also be added to your Zoho calendar. All public calendars listed by the users will be available when you enter the email address. You can choose the calendar you need to subscribe to. Once the email

• Tip of the week #26: Import/ Export calendars in Zoho Calendar.

  Any calendar on the web or calendars that you create in any other calendar application can be imported in to Zoho Calendar. This will help you to add the events from the calendars that you import to your Zoho Calendar. You also have the option to export

• Removing calendar for zoho email group

  How do I make it so that an email group created in Zoho Mail does NOT have a calendar? I have a couple groups for our phone systems voicemails - one for each department. Voicemail recordings are sent to this groups email address so they have access to

• Tip of the week #27: Edit personal calendars in Zoho Calendar.

  In Zoho Calendar, the personal calendars you create can be edited to make changes you need to make. Edit a Personal Calendar The following changes can be made to the personal calendar by editing it: Calendar title Calendar color Reminders and Description

• Tip of the week #28: Show/ hide, enable/ disable and empty/ delete your calendars in Zoho Calendar.

  The popularity of online calendars has soared in recent years. It's used both for personal and professional reasons. Calendars have evolved into an effective productivity tool in our lives, from creating events for birthdays and anniversaries to scheduling

• Tip of the week #30: Share calendars publicly in Zoho Calendar.

  In Zoho Calendar, calendars that are created under My Calendars can be shared publicly. Making your calendar public allows others to view it. When you need to share your calendar with a larger group, public sharing can help. You can restrict others from

• Tip of the week #31: Share your personal calendars within organization.

  Keep your Organization members aware of what's happening. In Zoho Calendar, you can share your personal calendar with all the members in your organization using the Share with org option.When you enable org sharing for a particular personal calendar,

• Tip of the Week #33: Appointment scheduler in Zoho Calendar.

  In Zoho Calendar, you can use the Schedule Appointment option to share your appointment request form with the public, allowing people to fill out the form to request an appointment with you. This form can be embedded on your website or blog. Visitors

• Tip of the Week #34: Embed Calendars using Zoho Calendar

  You can make your calendars public and visible to the general public by embedding them in your websites/blogs using Zoho Calendar. You can use the embed code to add your own calendars to your website's/ blog's HTML code, and the calendar will appear on

• Tip of the week #35: Migrate to Zoho Calendar from Google Calendar.

  If you are looking to move your Google Calendar events to Zoho Calendar, never worry about missing out the events from your Google Calendar. You can migrate the events from Google Calendar using the export option and import it to Zoho Calendar and manage

• Tip of the week #36: Migrate to Zoho Calendar from Outlook Calendar.

  If you've been using Outlook calendar and looking to migrate to Zoho Calendar, you can seamlessly export your calendars from Outlook and import them into Zoho Calendar without losing any events, participants, and the reminders set for each event. To migrate

• Shared calendar issues and duplications

  Apparently there was a calendar update?  Now when I schedule an event for a team member that has shared his calendar with me, the event makes me the organizer and adds the event to my calendar as well.  Previous to this "update" I would scheduled an event

• Subscribed Calendar

  Hi i have subscribed to a calendar for Holidays in Canada it shows all the holidays perfectly but every one of them has the word Canada before the rest of the name is there a way to remove that word Canada? It takes up a lot of space in the square on

• The year that was at Zoho Calendar 2023- Part 1

  Hello, amazing community members! Happy new year from all of us here at Zoho Calendar. As we begin the new year, we'd like to thank each and everyone of our community members for your unwavering support and love that you have shown for Zoho Calendar.

• Zoho Calendar 2024: A Year in Review

  Hello, community members! Happy new year from all of us here at Zoho Calendar. As we turn the page to a new year, we extend our heartfelt gratitude to every member of our Zoho Calendar community for your continued support and enthusiasm. Your feedback

• Zoho Calendar not syncing correctly with personal Google Calendar

  Coming to this forum as Zoho Calendar support team is not responding, any more. For the past 8 weeks, I have been having an issue with Zoho Calendar not syncing with my personal Google Calendar correctly. I subscribed to Zoho Calendar iCal in my personal

• MTA - BAD IP reputation by outlook/hotmail

  Messages to Microsoft email servers are bouncing back due to poor reputation. Message: 4.7.650 The mail server [136.143.188.206] has been temporarily rate limited due to IP reputation. For e-mail delivery information see https://postmaster.live.com (S775)

• Zeptomail API error 500 internal server error

  Hi Everyone, getting this eror continuously! Can anyone please guide around the same! Zeptomail API error 500 internal server error Best Regards

• Waiting multiple days to buy credits, causing my website to suffer

  So I own a fairly large website that gets a lot of registered users. I use transmail send activation emails, and also forgot password emails. I sent an email to zoho's presales team when I was only at 4K/10K emails sent, hoping to buy more credits before

• Follow up

  Hello, I sent a message 2 days ago but I don't receive any response and I cannot find my ticket here. this is the ticket: Your ticket has been created with the ticket ID 68925465 and subject "Fwd: Fishing-alert" looking forward to seeing your response.

• What's new in TransMail!

  Note: TransMail is now ZeptoMail. Click here to know more. Hello again, everyone! We've recently crossed the 6 months mark of TransMail's launch. In this time post our launch, we have been constantly working on updating our platform and adding new features

• June 2021 in TransMail!

  Note: TransMail is now ZeptoMail. Click here to know more. Hello again, everyone! Hope you and your loved ones are doing well. If you're doing less than fine, we truly hope that things only get better for you.  We've had a few updates in the past month

• TransMail has a new name—ZeptoMail!

  Tried navigating to TransMail's community forum but see a different name now? That's because TransMail has a new name. TransMail is now ZeptoMail! As we’ve grown from an internal service used mainly by other Zoho products to an up-and-coming competitor

• July 2021 in ZeptoMail!

  Note: TransMail is now ZeptoMail. Click here to know more. Hello again, everyone! Hope you and your loved ones are doing well.  We've had a few updates in the past month in ZeptoMail—some new features and some important announcements. Take look at what

• Send Email From the ZeptoMail BY API

  What is Zeptomail:- Transactional email service with reliable and fast delivery How we can Create a Connection for Zeptomail in Zoho CRM Go to the Setup Click on Connection Enter Connection Details:- Generate Consumer Key & Consumer Secret Using Zoho

• Customer email on Opencart 3

  When I place an order, 2 emails are sent: 1) administrator 2) to the user The administrator receives a beautiful letter, but the user receives a damaged letter (see screenshot). What could be the problem?

• [Announcement] Insert image from URL changes in Zoho Writer

  Hi Zoho Writer users! We'd like to let you know that we've changed the behavior of the Insert image from URL option in Zoho Writer for security reasons. Earlier behavior Once you inserted an image URL in a Writer document, the image would be fetched from

• Dynamic Signature - Record owner

  Hi everyone, I’m using Zoho Writer merge templates from Zoho CRM and have two questions: Owner signature: How can I automatically insert the CRM record owner’s signature in the merged document? I’m not sure where this signature is stored or how to reference

• Writer sing up problom

  Zoho writer sing up prolom face

• Unable to copy into a new document

  Whe I create a new Writer doc and attemp to copy and past I get this message. The only way to copy into a document is I duplicate an existing document, erase the text and save it under a different name and then paste the information. Not ideal. Can you

• Next Page