Power of Automation:: Daily Time log summary broadcast to Zoho Cliq using Schedule Custom Functions

Power of Automation:: Daily Time log summary broadcast to Zoho Cliq using Schedule Custom Functions


Hello Everyone,

A Custom function is a user-written set of code to achieve a specific requirement. Set the required conditions needed as when to trigger using the Workflow rules (be it Tasks / Project) and associate the custom function to it.

Requirement:

One of our customers would like to calculate the total time logs added by each developer at 11:59 PM and post a summary message in a specific Zoho Cliq channel along with the developer's name and email address as shown below. This was accomplished using Schedule Custom Functions.    



Custom function code:
 
/* TODO
*Replace the channel Unique Name (Line 4)
*Replace the email ids i.e user email in the criteria  (Line 8)*/
portalId = "XXXXXX";
channelUniqueName = "testchannelpeq";
userParam = Map();
userParam.put("filter",{"criteria":{{"cfid":"4","criteria_condition":"contains","value":{"user email 1"}},{"cfid":"4","criteria_condition":"contains","value":{"user email 2"}},{"cfid":"4","criteria_condition":"contains","value":{"user email 3"}},{"cfid":"4","criteria_condition":"contains","value":{"user email 4"}},{"cfid":"4","criteria_condition":"contains","value":{"user email 5"}},{"cfid":"4","criteria_condition":"contains","value":{"user email 6"}}},"pattern":"1 OR 2 OR 3 OR 4 OR 5 OR 6"});
getUserInfo = invokeurl
[
url :endPointV3 + portalId + "/users"
type :GET
parameters:userParam
connection:"YYYYYY"
];
// info getUserInfo;
userAndLoghours = List();
for each  user in getUserInfo.get("users")
{
/* Get all time logs*/
moduleTemplate = Map();
moduleTemplate.put("type","task");
timesheetParam = Map();
timesheetParam.put("view_type","day");
timesheetParam.put("module",moduleTemplate);
timesheetParam.put("start_date",zoho.currentdate);
timesheetParam.put("filter",{"criteria":{{"field_name":"user","criteria_condition":"is","value":{user.get("id")}}},"pattern":"1"});
taskTimesheetResponse = invokeurl
[
url :endPointV3 + portalId + "/timesheet"
type :GET
parameters:timesheetParam
connection:"YYYYYY"
];
info taskTimesheetResponse;
if(!taskTimesheetResponse.get("time_logs").isEmpty())
{
log = Map();
log.put("display_name",user.get("display_name"));
log.put("email_id",user.get("email"));
log.put("full_name",user.get("full_name"));
log.put("log_hours",taskTimesheetResponse.get("log_hours").get("total_hours"));
userAndLoghours.add(log);
}
}
/*  Send message to channel*/
if(userAndLoghours.size() > 0)
{
response = Map();
slidesList = list();
slidesList0 = Map();
slidesList0.put("type","table");
slidesList0.put("title","Log hours of developer");
data = Map();
headersList = list();
headersList.add("Developer");
headersList.add("Email");
headersList.add("Logged Hours");
data.put("headers",headersList);
rowsList = list();
for each  details in userAndLoghours
{
rowsList0 = Map();
rowsList0.put("Developer",details.get("full_name"));
rowsList0.put("Email",details.get("email_id"));
rowsList0.put("Logged Hours",details.get("log_hours"));
rowsList.add(rowsList0);
}
data.put("rows",rowsList);
slidesList0.put("data",data);
slidesList.add(slidesList0);
response.put("slides",slidesList);
response.put("text",zoho.currentdate.toString("dd-MMM-yyyy"));
info response;
chat = zoho.cliq.postToChannel(channelUniqueName,response,"YYYYYY");
}
 
Make sure to replace XXXXX with your Portal Id and YYYYYY with Zoho Oauth connection link name along with scopes: ZohoProjects.users.READ, ZohoProjects.timesheets.READ, ZohoCliq.Webhooks.CREATE. Please find the screenshot of the sample Schedule function for reference.

We hope you found this post useful. If you have any questions, feel free to share them in the comments below.
 
 

    • Sticky Posts

    • Automation Series: Auto-create Dependent Task on Status Change

      In Zoho Projects, you can automatically create and assign a dependent task when a task’s status is updated. This helps teams stay aligned, ensures reviews happen on time, and reduces manual effort. In this post, we’ll walk through an easy setup using

    • Time Log Reminder

      Tracking the time spent on tasks and issues is one of the most important functions of a timesheet. However, users may forget to update the time logs because they have their own goals to achieve. But, time logs must be updated at regular intervals to keep

    • Introducing the Zoho Projects Learning Space

      Every product has its learning curve, and sometimes having a guided path makes the learning experience smoother. With that goal, we introduce a dedicated learning space for Zoho Projects, a platform where you can explore lessons, learn at your own pace,

    • Update on V2 API End-of-Life Timeline

      Dear Users, Earlier this year, we shared the launch of the V3 APIs and requested users to migrate from the older V2 APIs by December 2025. We have received valuable feedback from our users and partners regarding their migration timelines. We are happy

    • Automation Series: Auto-update Phase Status

      Hello Folks! You can auto-update your phase's status based on status of underlying tasks using custom functions. In this series, we will showcase how to create and run custom functions, using Deluge, with ease. Follow the steps below and automate your

    • Recent Topics

    • Deleting a memorized email address

      How can I delete a memorized email address? Even though the address has been deleted from Contacts, Zoho mail still auto suggests the address when typing it into the TO field. Thanks!

    • 553 Relaying disallowed. Invalid Domain - gzkcompany.ro

      Hi there, Can you please assist me in getting the right domain settings? I just renewed my domain subscription, after expired and i got error: 553 Relaying disallowed. Invalid Domain - gzkcompany.ro Zoho mail can receive emails, but its impossible to

    • Not able to receive emails for a while

      I am not able to receive emails for a while now.

    • Confirmation requested: eligibility and process to downgrade to Forever Free — tenant bigbanghawking.com

      Thank you for your reply. I am testing Zoho Mail from Brazil with the tenant bigbanghawking.com (endpoint: mail.zoho.com) and we are currently on the Premium trial that expires 21/01/2026. Before deciding whether to pay or cancel, I need written confirmation

    • Create Tasklist with Tasklist Template using API v3

      In the old API, we could mention the parameter 'task_template_id' when creating a tasklist via API to apply a tasklist template: https://www.zoho.com/projects/help/rest-api/tasklists-api.html#create-tasklist In API v3 there does not seem to be a way to

    • Zoho API v2.0 - get ALL users from ALL projects

      Hello,        I've been trying to work on an automatization project lately and I find it difficult to work with this strict structure. To be more explicit, if i would like to get all users participating in a project i would need to get all projects first.       Same thing with projects. If i want to get all projects, I would need to get all portals first.        The problem with this aproach is that it consumes a lot of time and resources.             I want to ask if there is another way of getting

    • الموقع لا يقوم بالسداد

      السلام عليكم ورحمة الله وبركاته وبعد من أمس وانا احاول السداد للدومين YELLOWLIGHT ولا اتمكن من السداد اقوم بتعبئة جميع البيانات ولكن دون جدوى يطلع لى حدث خطأ ما

    • New in Office Integrator: Enhanced document navigation with captions and cross references

      Hi users, We're pleased to introduce captions, table of tables and figures, and cross-references in the document editor in Zoho Office Integrator. This allows you to structure documents efficiently and simplify document navigation for your readers from

    • Where Do I set 24h time format in Cliq?

      Where Do I set 24h time format? Thanks

    • 🎉 ¡Seguimos trayendo novedades a Español Zoho Community! 🎉 Confirmada la agenda y ubicación para los Workshops Certificados

      Si todavía no te has hecho con tu entrada para nuestros Workshops Certificados del próximo 26 y 27 de marzo o, por el contrario, estabas esperando que confirmáramos dónde los celebraremos, ¡este post es para ti! 📍¿Dónde nos vemos?📍 Nuestros Workshops

    • User is already present in another account error in assigning users to marketing automation

      Hello everyone Greeting, I had a problem in assigning user in marketing automation, when I try to add it I see this error: (User is already present in another account error) what should I do?

    • How do I get complete email addresses to show?

      I opened a free personal Zoho email account and am concerned that when I enter an email address in the "To", "CC", fields, it changes to a simple first name. This might work well for most people however I do need to see the actual email addresses showing

    • What's New in Zoho POS - January 2026

      Hello everyone, Welcome to Zoho POS’s monthly updates, where we share our latest feature updates, enhancements, events, and more. Let’s take a look at how January went. Sort and resolve conflicts Conflicts are issues that may arise when registers and

    • Outlook is blocking incoming mail

      Outlook is blocking all emails sent from the Zoho server. ERROR CODE :550 - 5.7.1 Unfortunately, messages from [136.143.169.51] weren't sent. Please contact your Internet service provider since part of their network is on our block list (S3150). It looks

    • Not receiving email from customers and suppliers

      I am getting error . most of the customers tell me not able to send me email please check i have attached screenshot

    • Create user

      Hello I want to create user, but i get this error Unusual activity detected from this IP. Please try again after some time.

    • File emails in Shared email folder

      Hi, I am unable to allow users to collaborate in Shared email folders: User 1 shares a folder let's say "SharedTopic" with full permissions Users 2 and 3 can see this folder but are unable to add emails to this folder or search in this folder. For example,

    • Consolidated report for multi-organisation

      I'm hoping to see this feature to be available but couldn't locate in anywhere in the trial version. Is this supported? The main aim to go to ERP is to have visibility of the multi-organisation in once place. I'm hopeful for this.

    • How to Switch from Outlook for Mac to Outlook for Windows

      The most often used file formats for users to manage crucial data are OLM and PST files. PST files keep a copy of data on the configured system from Outlook, while the OLM file contains the Mac Outlook data items, which are only accessible with Outlook

    • Name autocomplete

      Hi, During searching emails the web tool does not always propose the auto-completion of the saved emails. As a result I either have to go to contacts and look up the exact email, or the exact full name including the middle name and any dots, which is

    • Are custom portals accessible on the Zoho learn smartphone app?

      In other words, can users external to my organisation, once signed up, use the app in the same way as internal users? Thanks

    • How to increase my Zoho sign limit.

      I cannot send a document/contract for signature. Zoho sign says I reached my monthly limit. May I know how to fix this please? Thanks! 

    • Can not add m365 outlook account to zohomail.

      I am attempting to use zoho mail as an imap client to add my outlook.com m365 account. In the m365 exchange admin center i have made sure the imap is enabled. In zoho mail i go to settings, mail accounts, add account, add imap account, i select "outlook",

    • Unable to attach Work Order / Service Appointment PDF to Email Notifications (Zoho FSM)

      I’m trying to include the Work Order PDF or Service Appointment PDF as an attachment in Email Notifications (automation/notification templates), but I don’t see any option to attach these generated PDFs. Is this currently supported in Zoho FSM? If not,

    • local file csv import problem

      The issue occurs when I upload a CSV file via Databridge. In the preview, everything looks correct — the values are in the proper columns. However, after clicking Import, the first column becomes empty, and the values from that column appear in a new

    • Función Deshacer y Rehacer

      Hola. Soy un reciente usuario de Zoho Notebook que he migrado desde Evernote. He encontrado en falta una función que considero muy importante: un botón para "deshacer". Es frustrante cuando se borra un parte del texto o un archivo de una nota, generalmente

    • Tip #59- Technician Console: Exploring View option- 'Insider Insights'

      Hello Zoho Assist Community! Ever wondered how technicians adapt quickly during a live support session? Imagine a customer reaching out with an issue that’s disrupting their work. The technician starts a remote session and begins troubleshooting right

    • MRP or Manufacturing Module for Zoho

      We have been searching for options for a production planning or MRP that will integrate with Zoho.   Zoho Creator is pushed as a platform that can have an MRP built from scratch but we would like to find more of an out of the box solution and modify it to fit our needs.  Are there any recommendations? Would Zoho consider creating a custom solution in Creator to support this need?

    • encountering an error when attempting to associate an email with a Deal using the Zoho CRM extension in Zoho Mail.

      When I click "Yes, associate," the system displays an "Oops!! Something went wrong" error message. I have attached a screenshot of the issue for reference.

    • Can 1 Zoho CRM instance sync with 2 Zoho Marketing Automation instances?

      Can 1 Zoho CRM instance sync with 2 Zoho Marketing Automation instances?

    • Can I add Conditional merge tags on my Templates?

      Hi I was wondering if I can use Conditional Mail Merge tags inside my Email templates/Quotes etc within the CRM? In spanish and in our business we use gender and academic degree salutations , ie: Dr., Dra., Sr., Srta., so the beginning of an email / letter

    • Zoho mail account ownership transfer

      We recently took over another company and have assumed responsibility for its Zoho account, including Zoho Mail and all related services. We would like to formally transfer ownership of this account to our organization. Could you please outline the complete

    • Email Authentication is Failing

      I'm trying to setup gitlab with email authentication. I used the following configs picked up from: https://docs.gitlab.com/omnibus/settings/smtp/ gitlab_rails['smtp_enable'] = true gitlab_rails['smtp_address'] = "smtp.zoho.com" gitlab_rails['smtp_port']

    • DMARC reports for mail I didn't send: how to deal with?

      I know the enthusiastic amateur's bare minimum about e-mail; am able to set up a Thunderbird account and know the basic acronyms. I have a Zoho Mail account connected to my domain, and have set up SPF, DMARC and DKIM successfully according to Zoho's instruction

    • ms

      Email set up for communication

    • Fix the speed

      It takes ages to load on every step even though my dataset is quite small.

    • Capture Bank Charges for Invoice Payments

      We've added the Bank Charges field in the "Add Payments" page both in Zoho Invoice & Zoho Books. So all you need to do is to enter the bank charges when you record a payment for the invoices. This bank charge will be included to the amount paid for that invoice. Steps to add the bank charges while you record the payment:       1. Click the "Invoices" sub-tab under the "Money-In" tab.       2. Click the 'add payment' link for the invoice that you wish to record the payment for.       3. On the add

    • Conditional Layouts On Multi Select Field

      How we can use Conditional Layouts On Multi Select Field field? Please help.

    • Image field in custom module

      Hi guy, Is there any hope of adding a custom image field in the custom module? We created a custom module to keep track of assets, and it would be helpful if we could attach an image to the record. Thanks Rudy

    • Deluge Function to Update Custom Field

      I'm trying to get a Deluge function (which will run as part of a Schedule in Desk) that retrieves all tickets with the status "Recurring" and updates the custom field checkbox "cf_recurring" to "true". Here's what I have, which doesn't work: searchValue

    • Next Page