Create common team signatures for your shared inboxes

Create common team signatures for your shared inboxes

Did you know that a small detail, such as an email signature, can make a big difference in how your brand is perceived? One simple yet smart way to enhance your team’s communication is by creating common team signatures for your shared inboxes.
Instead of every team member having their own signature, you create a set of common signatures that can be applied across different inboxes. You can even create multiple signatures for the same inbox, and when drafting an email, simply pick the one that fits best.
Setting up team signatures
  1. Login to Zoho TeamInbox.
  2. In the left pane, hover over the team where you want to set up signatures, click the More icon, and select Manage team.
  3. Select the Signatures tab and click Create now.
  4. Enter a Name for your signature.
  5. Add your signature content in the editor. You can also insert variables that will be replaced with user details. Type { (curly bracket) in the editor to see the list of available variables.
  6. Choose if you want to make this signature accessible to all the inboxes under the team or make it available only for specific inboxes you select.
  7. Click Save.

While composing an email, click Insert Signature and choose your signature from the list.
We value your input—have a suggestion for a topic we should cover next? Let us know in the comments. If you haven’t tried Zoho TeamInbox yet, sign up today and start your free trial.


    • Recent Topics

    • 連絡先リストへの表示項目表示表示

      連絡先をリスト表示した際に、各連絡先に紐づく関連トピックや、配信リストをリストに表示させることはできますか？ できるのであればその方法を教えてください。

    • Format any date to match the user's locale settings with this Client Script

      A common problem in Zoho Client Script is a user's date format. On Create/Edit pages, Zoho will only accept a date if it matches the user's locale. Even if the date is in a correct format, or Zoho date format, user's can't save a record if the date format

    • Block incoming emails by shared mailbox

      Good morning, I will explain my problem to you At the moment I am making users open tickets only via email I would like users to send messages from their personal mailboxes and not from shared mailboxes I would also like if the ticket was generated by

    • Zoho Desk to Jira > Automatic Creation ?

      I've set up the integration for Jira and Zoho Desk, but when I create a test ticket as a customer nothing is sent to Jira automatically - is this correct ? I can manually link to Jira using the "More Actions", but I was expecting the issue to be created

    • Comparing 2 collections to make an action

      Salut, I have a customer form with a main phone number, and a secondary phone number. I have another form, a calendar, with a paste of the main phone number. I want to send a SMS to both phone numbers when the calendar event happen. I use the following

    • Automate Ticket Assignment to Contact or Account Owner Using Custom Action

      Teltroz Inc specializes in data science, data analytics, and big data technologies. Serving a wide range of customers from large to medium-sized businesses, security has been their top priority. The firm uses Zoho Desk to enhance their business operations,

    • how to remove email headers from Zoho Desk emails and replies from customers?

      I'm testing Zoho Desk at the moment ant noticed some very annoying with the emails that go back and forth, the email headers are always included on the conversation in the web interface and the customer also receives emails with these readers showing

    • File Upload and Add via API

      I've been attempting to upload to via the Files api and I have been hitting the wall with actually getting the file to attach. What type is the API expecting ? Base64 Encoded ? When I do I get a 414 Error. I would appreciate your help as I am currently

    • Add Pinned Tickets to top of queue

      As an IT Helpdesk, we have some tickets where they will need to be looked at daily over a week or 2, and the ability to pin a ticket to the front/top of the queue would be handy as we can be reminded to take a look, rather than placing them on hold and

    • Holding Shift to keep selected tickets

      It is annoying trying to change the category of tickets and then closing them. You have to select them one by one, no way to 'hold down left click and drag your mouse down to select multiple'. Once you have selected them and you change the category, you

    • Formula Module how to convert to percentage

      Hello There, I have create a formula field and i want the outcome to be in percentage how do i do that This is my formula ${Deals.Forecast Revenue Per Year}/${Deals.Annual Processing Volume} I have try ${Deals.Forecast Revenue Per Year}/${Deals.Annual

    • Existing subform data is being changed when new subform entries are added

      I'm having trouble with existing subform data being changed when new subform entries are created. I have the following setup to track registrations for a girl scout troop: Main Form: Child Subform: Registrations The data are a one-to-many relationship where each Child record has many Registrations (new Registration will be created for each year the child is in the troop.) Per the instructions, I have created the subfom, added it to the main form, gone back to the subform and created the bi-directional

    • How to add a contact ID to contacts I'm importing with migration

      New user, business owner here, not a data specialist. I'm attempting to migrate import data from my old CRM, Daylite, via a .csv file. I feel like I've mapped the columns in the .csv file, however when I click save and next, I get a message saying the

    • FSM Job Sheets data to CRM

      Hello, is there anyway of getting the data collected in the job sheets into the CRM. We are collecting inspection data which we were using zoho forms for but the job sheets in fsm seem like a lot better way to collect it but we need to be able to get

    • Footer in PDF template doesn't stay at the bottom of the page

      When setting up a PDF template there is an option for a header / footer. The header stays at the top of the page however the footer does not. It appears the footer actually serves no purpose as it seems to rise up to underneath the header (see image). Is there a way to lock the footer to the bottom of the page? Otherwise what is the point of it? Image demonstrating what I mean. https://ibb.co/cJY1xZ4

    • Hiring Staff Accountant in San Diego with ZohoBooks Experience

      Hello, We are a San Diego, CA company looking for an experienced Staff accountant or controller that has ZohoBooks experience for a full-time position. Please reach out if interested. Best, Ben

    • Third party apps for my mail

      Hello im new here and i have a very important issue. A third party company uses one of my emails to send invoices to our customers. My problem is that cannot connect to zoho mail server. my imap settings are corrent imappro.zoho.eu 993 smtppto.zoho.eu

    • Outage?

      Is there an outage? Everytime I try to access Zoho FSM (web, as admin) I get a blank screen.

    • Zoho chat module for prestashop doesn't work

      Zoho chat module for prestashop doesn't work

    • IMPORTRANGE Spreadsheets

      I am trying to importrange a spreadsheet into another, but an error keep appearing saying NOT LINKED. Noting that I've linked it. I've tried to publish both sheets and re-apply the formula many times but nothing is working. I don't know what can I do

    • How to create Comparison across Period chart in a dashboard?

      Hi all How can I create this chart in a custom dashboard? The issue for me is that this chart is very small. The CRM module (unlike Projects module) has no ability to expand a chart. I want to make it larger, but also want to include it in a custom Forecast

    • Trouble fetching custom fields from Zoho Booking

      I'm following the instructions from here : https://help.zoho.com/portal/en/kb/flow/user-guide/app-specific-documentation/articles/zoho-bookings#1_Problem_with_accessing_custom_fields But I can't get this to work. Here is the result of a test booking :

    • How to change an employee mail id

      Hi, Does the administrator have the rights to edit an  employees mail id. 

    • Tip of the Week #56 – Analyze performance with analytics reports.

      Wondering how well your team is managing communications in shared inboxes? It’s time to stop guessing and start knowing — with Analytics Reports! As an admin, you get a broader view of your team's performance by tracking important metrics such as response

    • Zoho Sprints is now AI empowered

      Enhance the quality of your work with the power of generative AI tools in Zoho Sprints. These tools help you write precise descriptions, summarize content, analyze sentiment and tone, and translate content into your preferred language, and write and explain

    • Zoho CRM's V8 APIs are here!

      Hello everyone!!! We hope you are all doing well. Announcing Zoho CRM's V8 APIs! Packed with powerful new features to supercharge your developer experience. Let us take a look at what's new in V8 APIs: Get Related Records Count of a Record API: Ever wondered

    • Threads view for email sent from Cases module in CRM

      Hello all, Following the previous announcement regarding the support for the Send Email functionality from within the Cases module, the Email thread view is now available for emails sent from the Cases module. This enhancement is for better readability

    • Custom view placeholders

      Hi all, On some occasions it would be great to have placeholders setting up a custom view. Example in our case we have a field for a year. We would like to have a placeholder like $.{CurrentYear} that will insert the current year 2025 e.g. Now we have

    • Languages in Zobot

      Hello, I have found a list of supported languages for the Zobot. The information specifies the languages are supported in the following 3 features: SalesIQ supports 34 different languages in the following features. Resources (Articles, FAQs, Small Talks)

    • USA Military addresses

      When we have a client with a US military address adding them to the CRM, or having them fill in a form is a problem. Zoho Forms and CRM doesn't seem accommodate them correctly. It doesn't make sense for me to have to create a secondary data model for

    • Parentheses in System Path

      Zoho WorkDrive includes a mandatory parenthesis with the organization name in the desktop sync client. This adds parens to the system path. Many command-line applications do not allow for the use of parenthesis, so if you want to use a file saved on WorkDrive in a command line you cannot. Most major document syncing platforms do not allow parenthesis for this reason.

    • Match Transaction > Filter | Allow wildcards in search

      The Filter function is useful for narrowing down to a specific set of transactions. It would be useful to have the ability to use wildcards in search. e.g. customer name "starts with" or " * " as a placeholder. e.g. "National * " instead of "National

    • Can your customer support speak every customer’s language?

      In today’s world, talking to your customers in their language is not a nice-to-have. It’s a must. It's one of the reasons that most businesses have trouble going global: Language barriers get in the way. Say, a customer from another part of the world

    • Sub accounts in Balance Sheet - specifically Assets

      I've added in a new account, IP Developed, under Intangible Assets. When I run the balance sheet report, it shows on its own without a header, just tacked on the bottom of all the other assets. I'd like it to show under Long Term Assets or Other Assets.

    • Assign default Location + warehouse to Customer / Vendor

      Hello there. With the introduction of Locations I'm having to enter the warehouse for every single transaction which is getting really tiring and causes errors (easy to fix, but still). Does anybody know if there's a way to assign a default Location and

    • Check Sales Order for Duplicate Line Items by SKU

      It would be really nice if Zoho Books offered at least some of the features that the 30 year old software we migrated from did. When entering a Sales Order having some kind of warning pop-up if you try to enter the same item again would be very helpful.

    • Fifth Insight - Maximize the role of Departments

      The Wheels of Ticketing - Desk Stories Maximize the role of Departments What are Departments? Departments represent the various business divisions within your organization, each serving distinct functions that align with your products, geographical locations,

    • hey

      help me in zoho payroll

    • Kanban Deals not showing everything

      I have a deals (I call it Opportunities) module in CRM that shows various components of the opp. I'm trying to have a checkbox show up for the end user to be able to toggle it if they want an email to be sent when the change stages (in this example, it's

    • Multiple clients in one project

      Hi team, What is the possibility to have more than one client to be linked for one project in the Zoho Books? Our business model is to have a project, and this project have expenses/bills, as well, we issue invoices for this same project to several customers.

    • Next Page