Workflow Custom Function for any existing Module for Box

//Note: the custom function should have "record_id" parameter

// getting record info from Leads or Quotes using the record_id
   
    quote_info = zoho.crm.getRecordById("Quotes", quote_id.toLong());

// Getting Box folder ID from the record info

    box_folder_id = quote_info.get("Box Folder ID");

   if ((box_folder_id  ==  null)  ||  (box_folder_id  ==  ""))

   {

      rootFolderId = zoho.crm.getOrgVariable("box.box_rootfolder_id");

        if (rootFolderId  ==  "")

        {

// Returning since the root folder ID is empty

            return;

        }

       tokenObj = map(); 	
       tokenObj.put("folder_name", "Quotes");

       tokenObj.put("parent", rootFolderId);

// Using the token object and Box connector to call the invoke connector 

      from CRM API
      createFlrResp = zoho.crm.invokeConnector

                     ("box.box.createboxfolder", tokenObj, true);

        if (createFlrResp  ==  null){

                 return;

            }
// Get the status code from the createFlrResp

        status_code = createFlrResp.get("status_code");

        quote_folder_id = "";

        resp_obj = createFlrResp.get("response");

// Checking for same folder name

        if (status_code  ==  "409")

       {

            context_info = resp_obj.getJSON("context_info");

            conflict_ids = context_info.getJSON("conflicts").toJSONList();

            for each entry in conflict_ids

            {

                quote_folder_id = entry.getJSON("id");

            }

       }

// Returns the folder ID if these conditions satisfy

        else if ((status_code  ==  "201")  ||  (status_code  ==  "200"))

        {

            quote_folder_id = resp_obj.getJSON("id");

        }

           if (quote_folder_id  ==  "")

        {

            return;

        }

//Get the record name if folder ID exists

        first_name = quote_info.get("Subject");

tokenObj1 = map();

tokenObj1.put("folder_name", first_name);

tokenObj1.put("parent", quote_folder_id);

 

// Update the folder id and record name using API

 

createFlrResp1 = zoho.crm.invokeConnector

                  ("box.box.createboxfolder", tokenObj1, true);

status_code1 = createFlrResp1.get("status_code");

resp_obj1 = createFlrResp1.get("response");

rec_folder_id = "";

  if (status_code1  ==  "409")

  {

            context_info1 = resp_obj1.getJSON("context_info");

            conflict_ids1 = context_info1.getJSON("conflicts").toJSONList();

            for each entry1 in conflict_ids1

            {

                rec_folder_id = entry1.getJSON("id");

            }

          }

        else if ((status_code1  ==  "201")  ||  (status_code1  ==  "200"))

        {

            rec_folder_id = resp_obj1.getJSON("id");

        }

        if (rec_folder_id  !=  "")

            {

            updateMap = map();

            updateMap.put("Box Folder ID", rec_folder_id);

// Update the Box folder ID using the CRM API

            update_resp = zoho.crm.updateRecord

                          ("Quotes", quote_id + "", updateMap);

             }

        return;

    }		

Related List For Quotes Module :

// Note: the custom function should have "record_id" parameter

// Getting record info from Leads or Quotes using the record_id

    quote_info = zoho.crm.getRecordById("Quotes", quote_id.toLong());

    box_folder_id = quote_info.get("Box Folder ID");

 

// satisfies the below conditions if folder id is empty
if ((box_folder_id  ==  null)  ||  (box_folder_id  ==  ""))

    {

        rootFolderId = zoho.crm.getOrgVariable("box.box_rootfolder_id");

        if ((rootFolderId  ==  "")  ||  (rootFolderId  ==  "none"))

        {

            xmlList = ("Folder for Zoho CRM is not created yet in Box. 

If you are an administrator, please go to Box Settings tab and create 

a Root Folder.

And, if you are not an administrator please contact your administrator.");

            return xmlList;

        }

// Creates the folder name as module name under 

      the root folder if folder id exists

        tokenObj = map();

        tokenObj.put("folder_name", "Quotes");

        tokenObj.put("parent", rootFolderId);

        createFlrResp = zoho.crm.invokeConnector

                        ("box.box.createboxfolder", tokenObj, true);

        if (createFlrResp  ==  null)

        {

            xmlList = "Please authorize Box to view Box Files. 

                       You can authorize Box in Box Settings tab.";

            return xmlList;

        }

        status_code = createFlrResp.get("status_code");

        quote_folder_id = "";

        resp_obj = createFlrResp.get("response");

//Satisfies the below condition when the folder name comes same

        if (status_code  ==  "409")

        {

            context_info = resp_obj.getJSON("context_info");

            conflict_ids = context_info.getJSON("conflicts").toJSONList();

            for each entry in conflict_ids

            {

                quote_folder_id = entry.getJSON("id");

            }

        }

        else if ((status_code  ==  "201")  ||  (status_code  ==  "200"))

        {

            quote_folder_id = resp_obj.getJSON("id");

        }

        if (quote_folder_id  ==  "")
         {

            xmlList = ("No files exists for this record.");

            return xmlList;

        }

//get the record name and folder id from quote_info

        first_name = quote_info.get("Subject");

        tokenObj1 = map();

        tokenObj1.put("folder_name", first_name);

        tokenObj1.put("parent", quote_folder_id);

        createFlrResp1 = zoho.crm.invokeConnector

                        ("box.box.createboxfolder", tokenObj1, true);

        status_code1 = createFlrResp1.get("status_code");

        resp_obj1 = createFlrResp1.get("response");

        rec_folder_id = "";

        if (status_code1  ==  "409")

        {

            context_info1 = resp_obj1.getJSON("context_info");

            conflict_ids1 = context_info1.getJSON("conflicts").toJSONList();

            for each entry1 in conflict_ids1

            {

                rec_folder_id = entry1.getJSON("id");

            }

        }

        else if ((status_code1  ==  "201")  ||  (status_code1  ==  "200"))

        {

            rec_folder_id = resp_obj1.getJSON("id");

        }

//Update the folder id using the crm API

        if (rec_folder_id  !=  "")

        {

            updateMap = map();

            updateMap.put("Box Folder ID", rec_folder_id);

            update_resp = zoho.crm.updateRecord

                        ("Quotes", quote_id + "", updateMap);

        }

        xmlList = ("No files exists for this record.");

        return xmlList;

    }


    else

    {
  	 tokenMap = map();

        tokenMap.put("FOLDER_ID", box_folder_id);

        tokenMap.put("limit", 100);

        tokenMap.put("offset", 0);

//get the folder items created under the root folder using the token object

        folder_items_map = zoho.crm.invokeConnector

                        (("box.box.getfolderitems"), tokenMap, true);

        folder_items_status = folder_items_map.get("status_code");

        if (folder_items_status  ==  "200")

        {

            listfolder_resp = folder_items_map.get("response");

            entries = listfolder_resp.getJSON("entries");

            entries_list = entries.toJSONList();

            if (

               (entries_list.toString() == null) || (entries_list.size() == 0)

               )

            {

                xmlList = ("No files exists for this record.");

                return xmlList;

            }

//Get the json object items from the entries list

            else

            {

                i = 0;

                recordsXmlStr = "";

                for each entry in entries_list

                {

                    type = entry.getJSON("type");

                    name = entry.getJSON("name");

                    id = entry.getJSON("id");

                    description = "";

                    if (toString(entry).indexOf("description")  >  0)

                    {

                        description = entry.getJSON("description");

                    }

                    if ((description  ==  null)  ||  (description  ==  ""))

                    {

                        description = "--";

                    }

                    size = "";

                    if (toString(entry).indexOf(("size"))  >  0)

                    {

                        size = entry.getJSON(("size"));

                    }

                    if (

                   ((size  ==  null) || (size  ==  "null")) || (size  ==  ""))

                    {

                        size = "0";

                    }

                    content_modified_at = "";

                    if (toString(entry).indexOf("content_modified_at")  >  0)

                    {

                        content_modified_at = entry.getJSON

                                             ("content_modified_at");

                    }

                    if (content_modified_at  ==  null)

                    {

                        content_modified_at = "";

                    }

                    modified_by = "";

                    if (toString(entry).indexOf("modified_by")  >  0)

                    {

                        modified_by = 

                              entry.getJSON("modified_by").getJSON("name");

                    }

                    if (

                        ((modified_by == null) || (modified_by  ==  "")) || 

                              (modified_by == "null")

                       )

                    {

                        modified_by = "--";

                    }

                    shared_link = "";

                    if (toString(entry).indexOf("shared_link")  >  0)

                    {

                        shared_link = entry.getJSON("shared_link");

                    }

                    shared_link_url = "--";

                    if (

                        ((shared_link == null) || (shared_link == "null")) 

                        || (shared_link  ==  "")

                       )

                    {

                        shared_link_url = "--";

                    }

                    else

                    {

                        shared_link_url = shared_link.getJSON("url");

                    }
                     link = "https://app.box.com/files/0/f/" 

                              + box_folder_id + "/1/f_" + id;

                    if (type  ==  "folder")

                    {

                        link = "https://app.box.com/files/0/f/" + id + "/";

                        type = "Folder";

                    }

                    else

                    {

                        type = "File";

                    }

                    if (content_modified_at  !=  "")

                    {

                        content_modified_at = content_modified_at.replaceAll

                                                    ("T"," ");

                    }

                    size_str = "-";

                    size_str = ((((size).toDecimal()  /  1024))) + "";

                    if (size_str.indexOf(".")  >  0)

                    {

                        pos = (size_str.indexOf(".")  +  3);

                        if (pos  >  size_str.length())

                        {

                            pos = size_str.length();

                        }

                        size_str = size_str.subString(0,pos);

                    }

                    size_str = (size_str) + " KB";

//Construct the xml using the above responses

               recordsXmlStr = recordsXmlStr + "";

               recordsXmlStr = recordsXmlStr + "";

               recordsXmlStr = recordsXmlStr + "" + type + "";

               recordsXmlStr = recordsXmlStr + "" + description + "";

               recordsXmlStr = (recordsXmlStr + "" + size_str) + "";

               recordsXmlStr = recordsXmlStr + "" + content_modified_at + "";

               recordsXmlStr = recordsXmlStr + "";

                    if (shared_link_url  ==  "--")

                    {

                        recordsXmlStr = recordsXmlStr + "--";

                    }

                    else

                    {

                        recordsXmlStr = recordsXmlStr + "Shared Link";

                    }

                    recordsXmlStr = recordsXmlStr + "";

                }

                recordsXmlStr = recordsXmlStr + "";

                return recordsXmlStr;

            }

        }

        else if (

            (folder_items_status == "401") || (folder_items_status == "404")

                )

        {

            xmlList = ("You need to be invited to the Box root folder.
	
Please contact your administrator to get access to content 

            already linked to this record.");

            return xmlList;

        }

        else

        {

            xmlList = ("Unable to get files related to this record from Box.");

            return xmlList;

        }

    }

• Topic Participants

• Vijay Surya

  

• administrator

• Vinoth Kumar

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