6 time-saving tips for working with tables in Zoho Writer

Tables have always been the best way to represent data. They help you structure and categorize information systematically and present them in a simpler way. While tables in Zoho Writer are easy to implement, some tasks might not be that obvious.

Here are some time-saving tips to help you work better with tables in Zoho Writer:

1. Insert Multiple Rows / Columns in a Table

Adding more rows and columns is the most common action performed while working with tables. Instead of using the Table tab, you can quickly add rows and columns using one of the following options:

Option 1:

Keep your cursor in the last cell of your table, and click the Tab key to insert a blank row. Then keep pressing Cmd+Y in Mac and Ctrl+Y in Windows till you get the required number of rows / columns.

Option 2:

You can also follow these steps and add multiple rows and columns at once:

Select the required number of rows / columns in your table.
Right-click, go to Table Operations and click Insert Row / Columns.

2. Auto Fit Table Content within Page Margins

Sometimes table content can render beyond the page margin. In such cases, you can fit the content within the page margin by right-clicking and selecting ' Autofit to Window' option. Once you set the required size for the columns, the content will automatically adjust, even when you change the page margin or orientation.

3. Distribute Columns Evenly

The ' Distribute Columns Evenly' option is another timesaver as it helps you arrange the columns in the exact same width without changing the width of individual columns. Right click on the table and select the option to automatically adjust all the columns in the table to an equal width.

4. Select a Whole Column with Ease

You can select a complete column with ease by just hovering your mouse over the top border of the first cell to view a down arrow which allows you to select the entire column at once.

5. Move an Entire Row Up or Down

To move an entire row up or down, just put your cursor anywhere in the cell of a row that you want to move and press and hold the Ctrl+Shift+Up/Down in Mac and Alt+Shift+Up/Down in Windows.

6. Convert Text to Table

Tab-separated or comma-separated values are simple text format for creating data in a tabular form .

Zoho Writer allows you to quickly create tables when you enter data in such a format. You can easily convert such texts into table by following these steps

Create the content with separators such as Tab or Comma, to indicate where you want to divide the text into columns. For example:

ID,Name,Department,DOJ
493,Robin,HR,09.07.99
464,Maria,HelpDesk,03.02.12
Select the text that you want to convert to a table.
In Tools tab, click Convert Text to table. It will convert the select text into a tabular form.

Hope these tips will help you work faster with tables. Try them out today and let us know your feedback.

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