Our Payroll company services, provides us with check to send to The state of Florida to pay on of our employees' child support obligation.

This check shows up in our banking in ZohoBooks, and the way it have been done in the past, is creating a non-billable expense, because is part of the salary for that employee. 

This is the process:

Expenses: * New * Expense Account: "Child Support Payment" * Amount: Amount in the check * Date: "Today's date" * Paid Through: "name of our bank" * Reference #: Check number received * Notes: CHECK PAID

I am new at Office manager and I am hired through and accountant company consultant and any of us are familiar with Zoho. My boss from the Account consultant company is trying to figure this out, and then to teach me how to do it. Well, yesterday he learned that we actually received a physical check from our Payroll co., but I discovered today that it seems that 2 child support expenses registered in Zoho in the past are erased, but in Zoho Banking are still there, and there is not possible matching to reconciliate now.

Somy question is: 1) is the process used in the past the correct one to book this expense (as part of the employee salary) or there is a more accurate way to book this expense?

Thanks,

Norka