Create Your Own Issue Management System
Effective issue management is a cornerstone of project success. Every bug or issue, no matter how small, needs to be tracked and resolved in time to maintain project momentum. In this post, we’ll explore how an issue management system in Zoho Projects is used to manage issues in our own product management process.
Real-time Example:
During the software testing process, when the tester identifies an issue impacting the Global Web Tab feature task where the alignment breaks in certain browsers, it follows a predefined process for resolution. Here’s how the issue management system handles this end-to-end.
Submit Issues using Custom Fields
Custom fields are created within the Issue Layout, allowing testers to submit issues with key details like severity, module, browser type, and font family. In the case of the Global Web Tab alignment issue, the browser type field helps pinpoint which environment is affected.
How Other Industries Can Use Issue Layouts In This Process:
Construction: Track issues like material defects or design flaws using custom fields such as location, material type, grade, etc.
Manufacturing: Track production line breakdowns or machine malfunctions issues with custom fields like product phase, machine type, location, etc.
SLAs Based on Issue Type
SLAs are configured based on the issue type, such as Support, Security, Privacy, or Performance, to set resolution deadlines. If the issue is categorized as one of these types, the SLA triggers a resolution within 24 hours. If the issue remains unresolved, it escalates through Levels 1–4.
How Other Industries Can Use SLAs In This Process:
Construction: Set SLAs to resolve critical issues like safety violations or structural failures quickly.
Manufacturing: Set SLAs for issues like production line stoppages to minimize downtime.
Automate Assigning Issues
A tag is created using the feature name and is associated with the issue when it is submitted. Business rules are created using the tags as criteria to automatically assign the issue to the relevant developers, designers, managers, and project managers (PMs).
How Other Industries Can Use Tags In This Process:
Construction: Automatically assign issues using the issue type as tags, such as plumbing or electrical, to the appropriate contractors or subcontractors.
Manufacturing: Use tags like machinery or production to assign issues to maintenance teams or shift managers automatically.
Bulk Update Issues
A custom view is created to track and bulk update all issues related to the feature using the tag as a criteria.
How Other Industries Can Use Custom Views In This Process:
Construction: Create custom views to track and update issues related to electrical work.
Manufacturing: Create custom views to track and update production-related issues.
Manage Duplicate Issues
If a duplicate issue is submitted, the developer can link it to the original issue using the is duplicate of link type for identification. A custom function is created to ensure that duplicate issues are closed only when the original issue is closed ensuring no redundancy in the issue tracking process.
How Other Industries Can Use Link Issues In This Process:
Construction: Link duplicate issues like multiple reports of the same electrical fault.
Manufacturing: Link duplicate maintenance issues to the original issue to ensure a single resolution.
Associate Tasks to Issues
The Global Web Tab task is associated with the issue, allowing both the development and QA teams to monitor the progress of the work item from a single place. When a tester opens the task, they can view all associated issues, and when opening an issue, they can easily track the associated task.
How Other Industries Can Use Task Association In This Process:
Construction: Associate tasks like Foundation to issues like Cracked Foundation for easy tracking.
Manufacturing: Associate maintenance tasks to machinery issues to track progress.
Automating Status Updates
A custom function is created to automate the update of issue statuses. when the tester updates the task status to Started Testing, the associated issue status is automatically updated to In QA Process. Similarly, when a developer resolves the issue and updates the task status to Resubmit for QA, the associated issue status is updated to To be tested. Issue Tracker Notifications are used to send notifications to all team members to keep everyone informed about such status updates.
How Other Industries Can Use Custom Functions In This Process:
Construction: When the Electrical Safety Check issue status is updated to Passed, the associated task, such as Wiring Installation, will automatically update its status to Inspection Complete.
Manufacturing: When the Material Shortage issue is updated to Resolved, the task status for Electrical Installation will automatically update to Work Completed.
Automate Adding Followers
Sometimes issues need further validation before they are resolved. Developers can update the issue status, such as Intentionally Done or Discuss with the PM. Business rules are created to automatically add relevant product managers (PMs) and other team members as followers with such statuses as criteria. This ensures that decisions are validated and any necessary inputs are added through comments before moving forward.
How Other Industries Can Use Business Rules In This Process:
Construction: Automate adding followers to validate electrical safety checks or structural issues before moving forward.
Manufacturing: Automate adding followers to validate machine repair statuses before completing maintenance tasks.
Checklist for Testers
Once the feature is reviewed and tested, the Checklist Extension is used for the associated task. The tester is required to complete a predefined checklist within the task to verify that all relevant testing scenarios have been covered. This checklist ensures that no critical testing aspects are missed.
How Other Industries Can Use Checklist Extension In This Process:
Construction: Use checklist to create a punch list to ensure all inspections, tests, and final verifications are completed before a task issue is marked as completed.
Manufacturing: Create a compliance checklist to ensure product assembly and quality control steps are completed before a task issue is marked as completed.
Note: Checklist extension can be used for both tasks and issues.
Resolve Issues
Upon resolving the issue, the developer can resolve the issue from the issue details page with the context.
Custom Notifications
Custom email templates in Issue Tracker Notifications are used to automate communication. Developers and the relevant team members are automatically notified about reopened issues. This helps prevent delays in the project.
How Other Industries Can Use Email Templates In This Process:
Construction: Create customized email template and use it in issue tracker notifications for critical issues like safety violation when reopened.
Manufacturing: Create customized email template and use it in issue tracker notifications for maintenance issues when reopened.
Features used in the process: Issue Layouts, SLAs, Tags, Business Rules, Issue Tracker Notifications, Link Issues, Custom Function, Checklist Extension, and Email Templates.
Access your files securely from anywhere
Centralize Knowledge. Transform Learning.
All-in-one knowledge management and training platform for your employees and customers.
New to Zoho Recruit?
Zoho Developer Community
New to Zoho LandingPage?
Zoho LandingPage Resources
New to Zoho Survey?
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Bigin?
Topic Participants
Navya Nune
frankn66
François
Monica P
Sticky Posts
Automation Series: Auto-create Dependent Task on Status Change
In Zoho Projects, you can automatically create and assign a dependent task when a task’s status is updated. This helps teams stay aligned, ensures reviews happen on time, and reduces manual effort. In this post, we’ll walk through an easy setup usingTime Log Reminder
Tracking the time spent on tasks and issues is one of the most important functions of a timesheet. However, users may forget to update the time logs because they have their own goals to achieve. But, time logs must be updated at regular intervals to keepIntroducing the Zoho Projects Learning Space
Every product has its learning curve, and sometimes having a guided path makes the learning experience smoother. With that goal, we introduce a dedicated learning space for Zoho Projects, a platform where you can explore lessons, learn at your own pace,Update on V2 API End-of-Life Timeline
Dear Users, Earlier this year, we shared the launch of the V3 APIs and requested users to migrate from the older V2 APIs by December 2025. We have received valuable feedback from our users and partners regarding their migration timelines. We are happyAutomation Series: Auto-update Phase Status
Hello Folks! You can auto-update your phase's status based on status of underlying tasks using custom functions. In this series, we will showcase how to create and run custom functions, using Deluge, with ease. Follow the steps below and automate your
New to Zoho TeamInbox?
Zoho TeamInbox Resources
Zoho CRM Plus Resources
Zoho Books Resources
Zoho Subscriptions Resources
Zoho Projects Resources
Zoho Sprints Resources
Qntrl Resources
Zoho Creator Resources
Zoho CRM Resources
Design. Discuss. Deliver.
Zoho Show Resources
Get Started. Write Away!
Writer is a powerful online word processor, designed for collaborative work.
Zoho CRM コンテンツ
-
オンラインヘルプ
-
Webセミナー
-
機能活用動画
-
よくある質問
-
Ebook
-
-
Zoho Campaigns
- Zoho サービスのWebセミナー
その他のサービス コンテンツ
Nederlandse Hulpbronnen
ご検討中の方
Recent Topics
Does Zoho has chatroom/chatbot url feature?
Hi Zoho community! I’m looking for a quick "Yes/No" answer for my dev team regarding Zoho’s capabilities. We currently use Zoho Desk for our Service Team and Zoho CRM for our Marketing Team to bring both functions under one platform. Our question: DoesOne Support Email Managed By Multiple Departments
Hello, We use one support email (support@company.com). Incoming emails come to the "Support Department" and based on what the customer is asking, we route that ticket to different departments (billing, technical support, etc.). When users in these differentWhat's New in Zoho Analytics - February 2026
Hello Users! We're back with another round of updates for Zoho Analytics. This month's release focuses on giving you greater flexibility in how you visualize, manage, and act on your data - with new features like custom visualizations, remote MCP server,Is it Possible to Modify Standard Report Urls
Is there a way to permanently modify standard report Urls? Use case: Suppose I have a Products report. Showing list as timeline, calendar, or kanban doesn't make sense. Want to hide that from users by adding #Report:Products?zc_ShowAs=false&zc_Print=falseUpdated font library: New font styles and custom font options in Zoho Sheet
Zoho Sheet's font library now supports 500+ font styles in 60+ languages! The updated font library is stacked with new font styles, and some of the previously available font styles have been replaced with equivalent options. There are two ways you canscope for phonebridge in CRM and phonebridge API documentation
Hi I cannot find the scope to be used for phonebridge in CRM API V2 calls. I am getting OAUTH_SCOPE_MISMATCH for scope group ZohoCRM.modules.ALL,ZohoCRM.setttings.ALL Also I am not able to locate the documentation for the same, All I have is phonebridgeCreate custom rollup summary fields in Zoho CRM
Hello everyone, In Zoho CRM, rollup summary fields have been essential tools for summarizing data across related records and enabling users to gain quick insights without having to jump across modules. Previously, only predefined summary functions wereJob Alerts for Candidates
hi All, I have 2 questions relating to sharing job details with candidates. 1. is there a way to notify candidates that meet certain criteria of current jobs available? eg. I run a candidate search, and identify 50 candidates that might be suitable. CanZoho Wiki or new Zoho Learn
We are currently evaluating if we should move off confluence. At present in Confluence we have multiple levels within our documentation but with learn it looks like you can only have Space - Manual - Chapter Is it possible to have levels below Chapter? Also the same question for the existing wiki, can I have more sub-levels?Fix image at bottom of a page fot automatic proposal creation
I'm working on a proposal document to automate our proposal creation process. So far it works fine, but I experience some problems with an image I want to have fixed at the bottom of the page AND above the footer. This section of the document consistsCan't scroll the page down unless I refresh the page
Hello, This issue has been going on with me and a lot of other users in my organization, we can't scroll down! the scrolling side bar doesn't appear and scrolling down through mouse or keyboard keys doesn't work, it seems that the page just ends in thePrice List
II want to restrict the items to display in sales, quote, etc for which custom rates are added in price list. How I can do the same in Zoho booksLet’s Talk Recruit: Still switching tabs to source?
Welcome back to the Let’s Talk Recruit series. Let’s talk about how you actually source talent. Do you open multiple job boards every single time a role opens? Run the same keyword searches you ran yesterday? Download, upload, rename, and then do it againKaizen #231 - Embedding Zoho Desk Tickets in Zoho CRM
Hello, CRM Wizards! This week, let us enhance cross-team visibility between Zoho CRM and Zoho Desk. We will use the Zoho Request Client inside a Related List widget to display open Zoho Desk tickets directly within the Contact record in Zoho CRM. ThisEU Problem
Hi all, we've been facing issues with the Europe data center for two days. It's starting to disrupt our daily workflow. Any word on when this will be resolved?Introducing a smarter, faster, and more flexible charting experience
Hello Zoho Sheet users, We're delighted to share the latest news about a major update to charts in Zoho Sheet! The new version supports dynamic data ranges, granular styling options, faster loading, and other interesting enhancements that allow you toIntroducing Job Alerts
Keeping candidates engaged beyond their first application is one of the most consistent hiring challenges. Many interested candidates simply do not revisit career sites regularly, which can result in missed opportunities and reduced re-applications. ToWhere is the settings option in zoho writer?
hi, my zoho writer on windows has menu fonts too large. where do i find the settings to change this option? my screen resolution is correct and other apps/softwares in windows have no issues. regardsClient Script | Update - Client Script Support For Custom Buttons
Hello everyone! We are excited to announce one of the most requested features - Client Script support for Custom Buttons. This enhancement lets you run custom logic on button actions, giving you greater flexibility and control over your user interactions.Enhance Sign CRM integration
Hello all, I'm working on a custom Deluge script to enhance the integration between Zoho CRM and Sign by using a writer merge template for additional flexibility. I want to replicate the post-sign document integration that exists between CRM and SignTask status - completed - other options
I have a dumb question I know i can make custom statuses for the tasks - but is there anyway to make additional "completed" statuses like for instance if i have a task "call back customer" and i leave a vm for them to call back marking it "completed -Bank feed integration First Abu Dhabi Bank (FAB) to Zoho? (UAE)
Hello everyone, Is First Abu Dhabi Bank in the list of banks available for bank feed integration with Zoho Books? Thank you.How to Export Filtered List of Contacts?
This seems like it should be simple, but I'm stymied. I'm trying to export a filtered list of my Contacts for analysis in a spreadsheet. The use case is that I'm an ecom business based in the US. The bulk of our customers are individuals stored as Contacts.Possible to Turn Off Automatic Notifications for Approvals?
Hello, This is another question regarding the approval process. First a bit of background: Each of our accounts is assigned a rank based on potential sales. In Zoho, the account rank field is a drop-down with the 5 rank levels and is located on the accountQuick Create needs Client Script support
As per the title. We need client scripts to apply at a Quick Create level. We enforce logic on the form to ensure data quality, automate field values, etc. However, all this is lost when a user attempts a "Quick Create". It is disappointing because, fromcan we add product images in Zoho CRM Quote PDF template?
I want to create a quotation format in Zoho CRM similar to the attached PDF, where each product is displayed in a table with rpoduct image I need the product image to appear inside the line items section of the quote. However, while checking the QuoteDoes Zoho Writer have Dropdowns
I want to add a drop down field in Zoho writer. Is this possible?system not picking my default custom service report template
Can you tell me why when we create a service report always pick the (standard old) template? Even when I have a custom service report selected as Default.Facturation électronique 2026 - obligation dès le 1er septembre 2026
Bonjour, Je me permets de réagir à divers posts publiés ici et là concernant le projet de E-Invoicing, dans le cadre de la facturation électronique prévue très prochainement. Dans le cadre du passage à la facturation électronique pour les entreprises,Connecting Multiple WooCommerce Stores to a Single Zoho Marketing Automation Account
Is it possible to connect multiple WooCommerce stores to a single Zoho Marketing Automation account?Service Title in Service Report Template Builder
I am currently working on the Service Report Template Builder in Zoho FSM. I have created three separate service report templates for different workflows: Preventive Maintenance Report Requested Service Report Installation Report My issue is that I cannotUpdate: New Security Admin Role
Hello Zoho Directory Admins! This post is to highlight the recent role and permission changes introduced as part of the security enhancements. Previously, Helpdesk Admins had the security permissions and were responsible for managing the security configurationsClient Script | Update #14 - Client Script Support for Quick Create
Hello Everyone! We are back with another exciting and highly awaited update in Client Script! Over the past months, many of you shared your insights and requests, asking for the power to extend Client Script functionality to Quick Create forms. This capabilityEmpty folders are now appearing in the sidebar...
...and the folder list is now auto-collapsed by default with no way to change. Neither of these recent updates are useful or user-friendly. ==================== Powered by Haiku https://www.haiku.co.uk ====================Upload from Zoho Creator File Upload field to OpenAI Vector Store
I’ve struggled for quite a while to get this working properly. For a long time we relied on Azure Functions as a workaround to handle file transfers between Zoho Creator and OpenAI Vector Stores. It worked, but added unnecessary infrastructure and complexity.Career site URL - Suggestion to modify URL of non-english job posting
Hi, I would like to suggest making a few modification to career sites that are not in english. Currently, the URL are a mix of different languages and are very long. It makes for very unprofessional looking URLs... Here is an example of one of our URLI'd like to suggest a feature enhancement for SalesIQ that would greatly improve the user experience across different channels.
Hello Zoho Team, Current Limitation: When I enable the pre-chat form under Brands > Flow Controls to collect the visitor’s name and email, it gets applied globally across all channels, including WhatsApp, Messenger, and Instagram. This doesn't quite alignThe Social Playbook - February edition: Why moment marketing works (and how brands use it)
Imagine the final season of your favorite series is about to drop. Your entire feed is talking about it. Trailers everywhere. Fan theories. Hype at 100%. Now your go-to burger place launches a limited-edition meal box themed around that series—customPDF Attachment Option for Service Reports
Hello Team, I would like to check with you all if there is an option to attach PDF documents to the service reports. When I try to attach a file, the system only allows the following formats: JPEG, JPG, and PNG. Could you please confirm whether PDF attachmentsManage Every Customer Conversation from Every Channel inside Zoho SalesIQ
Your customers message you from everywhere. But are you really able to track, manage, and follow through on every conversation, without missing anything? With interactions coming in from websites, mobile apps, and messaging platforms like WhatsApp andNext Page