Document Versioning & History in Zoho Writer

Document Versioning & History in Zoho Writer

Hi Folks,

Many users had a query about how the versioning of documents & the related history details function in Zoho Writer. Well here's a tip that spells out the function of these features.

Document Versioning

Every document in Zoho Writer is assigned a version. Any new document created by the user will have an initial version "1.0" assigned to it. On each explicit save of the document (Ctrl+S), version is updated.

For example if my current version is 1.2 & in the meantime I have added some new content to the document, the moment I click on the save button my version becomes 1.3. In between versions Zoho Writer periodically does auto-save of your document to prevent data loss. The auto-save documents are differentiated from the explicitly-saved one by an asterisk(*) mark appended next to the document name. However the auto-saved versions are not part of the document history.

History

All the document versions are stored in Zoho Writers' History. User can view the different versions of a current document by clicking on "History" link present at the top row of the editor toolbar. The versions will be listed in the combo box on the left side under the heading "Show Version". Users can revert to any version by choosing one from the combo and clicking on "Revert" button.

There is also a feature to view the diff between various versions. Select any two versions for which you wish to see the difference & click on "Show Diff" button. The changes will be highlighted in a different colour thus enabling the user to view the updates done from the previous version.

Do refer to the attached image for details. The image displays the document versions after the user has clicked on the "History" link

Thanks,
Ahmed