Hello Support.

Most of the time we pay the orders in advance to our suppliers and the delivery/arrival of the goods to our warehouse, need some days. We know we can record single payments (in Payments Made) but they won't be linked to the PO or Bill, so isn't useful for our accounting. So, currently, in order to record and link these payments, we have first to create a Bill for the PO and then record it but, once we do that, the "stock on hand" increases. As we mentioned, that's not correct because the arrival of the goods is still pending in most of the cases. We know also we could create a Bill as draft but our goal here is "record our payments" too. Finally, we have a similar problem when we've paid an order (full payment) and then we receive the goods partially (for eg. the day one, we get 100pcs; the day two, 100pcs and the day 3, the last 100pcs). For similar reasons already explained before, we are not able to manage this correctly, because once Bill is saved as Open or the payment has been recorded, all the merchandises are processed as "stock on hand".

We can imagine different ways to fix/improve this situation, for eg.

(1) Allowing manage the stock directly with the Purchase Orders instead with Bills as mandatory; if you record "receive all" or a "partial receive", this stock should be processed as "stock on hand" immediately. If you record "not received", then not. Also, allowing records a payment in the PO and allow the PO can be marked as "billed" (the full order will be put as stock on hand).

(2) Do something similar but directly in the Bills (thinking in how is developed Zoho Books, i think this is the way); once a Bill is saved/marked as Open, allow/ask immediately what's the merchandise status, recording an action (received, partially received or not received); this will determine the stock status. Allowing records a payment without asume the merchandise has been received; any other improvement related to this.

I look forward to your reply.

Thank you in advance,

C.