How to properly manage prospects.

We are planning to use Zoho CRM primarily for managing prospects. I am new to this and would like your input on how you would suggest to properly record information to manage those prospects. Below are the main steps we need help with.

Scheduling a face to face meeting with a contact already in the contact list.
Recording the meeting outcome
Scheduling alerts for follow ups.
Scheduling contact calls.

Thanks in advance for the inputs.