How to record Staff payment and receipts

How to record Staff payment and receipts

I'm a bit new with zoho so I have few questions its great if anyone here can help I work for a logistic company, every 1-2 months we transfer a lump sum $A to drivers so that they can pay for fuels or they can buy some tools. So my questions are - What is the best way to record the amount $A when we make payments to drivers? - How to record when drivers pay for fuel and give us back the fuel invoice?
Currently, I create the Payment Made when we transfer the $A for driver, after that I create bills or expends to record the fuel invoices. But if I do like that, the system will record double expense while I can only match the payment with bank feed 1 time. So what should I do ? 

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