Integrating File Attachments in Zoho Flow Email Notifications

Integrating File Attachments in Zoho Flow Email Notifications

Hi,

I would like to be able to send an email once an entry is made in a form, and in this email, I would like to attach a file that has been added to the form using the ImageUpload (or FileUpload) widget.

So, I started by creating a flow that will trigger when an entry is made on my form, and if one of the fields of my form is equal to "Color," then it sends an email to the address entered by the user in the form.

The SendMail widget in Zoho Flow does not natively allow attaching a file to the email, so I came up with the idea of saving the file in Zoho WorkDrive, then retrieving the name and creating a download link that will be sent in the body of the message rather than as an attachment.


My getFileName function is straightforward; it retrieves the filename from the long string returned by the ImageUpload input:



The name is successfully extracted, so I can use it to retrieve the file in WorkDrive. Where it doesn't work is that the flow triggers before the file is stored in WorkDrive, which seems odd to me because if I understand correctly, if an entry is made, the file should already be uploaded to WorkDrive, thus already existing when my flow starts. However, the email I receive returns nothing. However, if the file is already present in WorkDrive, then everything works, and my download link is created successfully. I tried adding "delays" in different places to ensure that the file is indeed in WorkDrive, but it doesn't change anything.

So, I tried another approach with the Send Mail function of Deluge. I created a custom function named SendMail with a boolean return and properties to make it dynamic:


But once again, for the attached file, the problem is that I cannot directly have the file, but only the "path" text as mentioned above.



And in this case, my function returns "false," so I only receive the error email.

I think there is a solution with "InvokeUrl," but I can't seem to understand how it works and how to link it to my form.

Do you have any ideas on how to receive an email from Zoho Flow with an attachment that is a file uploaded by the user?

To understand my goal, I need a creation request form. I have fields for first name, last name, email, and a list field with multiple choices. Depending on the choice, different new fields appear, and some are ImageUploads. Once the form is submitted, based on the first choice in the list, the email will be sent to different people, and it should be possible to download or view the attached file.

Overview of the Flow:



Thank for your help,
Maxime.

    Access your files securely from anywhere







                          Zoho Developer Community






                                                • Desk Community Learning Series


                                                • Digest


                                                • Functions


                                                • Meetups


                                                • Kbase


                                                • Resources


                                                • Glossary


                                                • Desk Marketplace


                                                • MVP Corner


                                                • Word of the Day


                                                • Ask the Experts



                                                          • Sticky Posts

                                                          • New in Zoho Forms: Google reCAPTCHA v3 for smarter spam protection

                                                            Hello form builders, Spam submissions are one of the biggest challenges when you share your forms online. They not only clutter your data but can also waste valuable time. To help you combat this without making life harder for genuine respondents, we’re
                                                          • New in Zoho Forms: Inline OTP Verification

                                                            Hello form builders, We are excited to announce the launch of Inline OTP Verification in Zoho Forms, a smarter way to ensure the authenticity of the contact details you collect. Until now, OTP Verification in Zoho Forms worked as a pre-access step: respondents
                                                          • The Grid is here!

                                                            Hey Zoho Forms Community! 👋 We’re thrilled to announce the launch of a feature that’s been on your wishlist for a while: Grids What is Grids? Grids let you place form fields side by side in multiple columns to create a more concise and organized form
                                                          • New integration: Zoho Books + Zoho Forms

                                                            Hello Zoho Forms community! We are thrilled to announce the addition of another integration that brings speed and efficiency to your financial workflows. Zoho Forms can now be integrated with Zoho Books! Here’s a quick rundown on Zoho Books! For anyone
                                                          • Important Update: WhatsApp Marketing Template Message Restrictions for US Numbers

                                                            Dear Zoho Forms Users, We want to keep you informed about an upcoming change in WhatsApp's marketing messaging policy that may impact your communication strategy. Starting April 1, 2025, Meta will temporarily pause the delivery of all marketing template


                                                          Manage your brands on social media



                                                                Zoho TeamInbox Resources



                                                                    Zoho CRM Plus Resources

                                                                      Zoho Books Resources


                                                                        Zoho Subscriptions Resources

                                                                          Zoho Projects Resources


                                                                            Zoho Sprints Resources


                                                                              Qntrl Resources


                                                                                Zoho Creator Resources



                                                                                    Zoho CRM Resources

                                                                                    • CRM Community Learning Series

                                                                                      CRM Community Learning Series


                                                                                    • Kaizen

                                                                                      Kaizen

                                                                                    • Functions

                                                                                      Functions

                                                                                    • Meetups

                                                                                      Meetups

                                                                                    • Kbase

                                                                                      Kbase

                                                                                    • Resources

                                                                                      Resources

                                                                                    • Digest

                                                                                      Digest

                                                                                    • CRM Marketplace

                                                                                      CRM Marketplace

                                                                                    • MVP Corner

                                                                                      MVP Corner







                                                                                        Design. Discuss. Deliver.

                                                                                        Create visually engaging stories with Zoho Show.

                                                                                        Get Started Now


                                                                                          Zoho Show Resources


                                                                                            Zoho Writer Writer

                                                                                            Get Started. Write Away!

                                                                                            Writer is a powerful online word processor, designed for collaborative work.

                                                                                              Zoho CRM コンテンツ





                                                                                                Nederlandse Hulpbronnen


                                                                                                    ご検討中の方