Kaizen #27 - Layouts in Zoho CRM
Hello everyone!
Welcome back to another week of Kaizen!
In this post, we will discuss the Layouts in Zoho CRM.
1. What are Layouts?
Layouts allow you to organize various fields of a module into sections. They also allow you to set layout-specific properties such as mandatory, unique, default, etc, to various fields. Every module has a default layout named "Standard". You can also create your own layouts for each module.
2. Adding a new layout to a module
- Go to Setup > Customization > Modules and Fields.
- Choose module > New Layout.
- If the new layout is the first custom layout of that module, a cloned version of the standard layout will be loaded, in which you can make the desired changes. If you already have a custom layout, you can choose which layout would you like to clone, and make updates to that layout.
- Click More options > Remove Field to delete any unwanted field.
Note: You cannot modify the properties of system-defined fields in any layout of any module. You can find the system-defined fields for each module in the next section.
- To add new fields, drag and drop the field type and set the field properties.
- Click More options > Edit Properties to modify the properties of a field. The Set Permission option allows you to manage access permission for the field. The Mark as required option allows you to make a field's input mandatory.
- After making all the changes, click Save.
- Select the profiles you want to assign the layout permission to and click Save.
You can get the details of a layout such as the ID, available sections, the visibility of the layout etc., via the Layouts Metadata API. Alternatively, you can go to Setup > Customization > Modules and Fields > Choose module > Choose layout to see the layout ID in the URL.
3. System-defined fields of the default modules
As we discussed in the previous section, you cannot modify the properties of system-defined fields in any layout of a module. Listed below are the system-defined fields of the default modules in Zoho CRM.
Module | System-defined mandatory fields and field type |
Leads | Last Name - Single Line |
Contacts | Last Name - Single Line |
Accounts | Account Name - Single Line |
Deals | Deal Name - Single Line Stage - Picklist |
Tasks | Subject - Multi Line |
Calls | Subject - Multi LIne Call Type - Picklist Call Start Time - Date/Time Call Duration - Single Line |
Events | Title - Single Line From - Date/Time To - Date/Time |
Products | Product Name - Single Line |
Quotes | Subject - Single Line Product Details - Product Line Item |
Invoices | Subject - Single Line Product Details - Product Line Item |
Campaigns | Campaign Name - Single Line |
Vendors | Vendor Name - Single Line |
Price Books | Price Book Name - Single Line Pricing Details |
| Cases | Case Origin - Picklist Status - Picklist Subject - Single Line |
Solutions | Solution Title - Single Line |
Purchase Orders | Subject - Single Line Vendor Name - Lookup Product Details - Product Line Item |
Sales Orders | Subject - Single Line Product Details - Product Line Item |
4. Inserting Records in a Particular Layout
a. Via API
Before we look at how to insert a record in a particular layout via API, let us have a look at what happens when you specify and do not specify the layout details in the input.
When you specify layout details in the input:
1. The system checks for both system-defined and user-defined mandatory fields.
2. The default values for fields with default values will be auto-populated.
When you do not specify layout details in the input:
1. The system inserts the record in the "standard" layout of that module.
2. The system checks only for system-defined mandatory fields.
3. The default values for fields with default values will not be auto-populated.
Specify the unique layout ID in the input in the form of a JSON object named "Layout". The "id" key in the response of the layouts metadata API represents the unique ID of the layout.
Input
{ "data": [ { "Company": "Zylker", "Last_Name": "Daly", "First_Name": "Paul", "Email": "p.daly@zylker.com", "State": "Texas", "Layout": { "id": "4150868000000244014" } }, { "Company": "Villa Margarita", "Last_Name": "Dolan", "First_Name": "Brian", "Email": "brian@villa.com", "State": "Texas" } ] } |
To know more, refer to the insert records API.
Note:
- A single record cannot be added to multiple layouts. In this case, you must create a new record with the same details in the desired layout. A single record (with a unique record ID) cannot exist in more than one layout.
b. Via UI
To insert records in a particular module via UI, choose the layout before you insert a record in a module.
Note:
The Get Records API lists all the records from all the layouts. The key "layout" gives the details of the layout that the record belongs to.
5. Updating the layout details for a record via API
To update the layout details of a record via API, specify the layout details in the input. When you update the layout details of a record:
- The system checks for both system-defined and user-defined mandatory fields in the layout that you update. For instance, if you update the layout of a lead from standard to custom, where "Company" is a mandatory field, then the lead must already have a value in the "Company" field, or you must specify it in the input. The system checks for both "Last_Name" (system-defined mandatory field) and "Company" (user-defined mandatory field) before updating the layout of the record.
- The system auto-populates the fields with their default values (if applicable) in the layout that you update.
We hope you found this post useful. Please reach out to us at support@zohocrm.com if you have questions, or let us know in the comment section.
Cheers!
Previous 'Kaizen' - Linking module and Multi-select Lookup fields
Next 'Kaizen' - Use cases related to Record Owner
New to Zoho LandingPage?
Zoho LandingPage Resources
New to Zoho Survey?
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Bigin?
Topic Participants
Sneha Sridharan
amata
Praveen Sankar
Sticky Posts
Extension pointers for integrating Zoho CRM with Zoho products #8: Upload and manage Zoho Workdrive folders and files from within Zoho CRM
Keeping records on your customers and business prospects is essential for tracking data, conducting follow-ups, and running a business smoothly. When you use two separate applications, and store relevant data in each, checking and tracking data becomesExtension pointers: Handle cases with personalized solutions using custom actions
In our last post, we detailed the steps involved in creating a custom action and the workflow from the developer and end user's side. Now let's look at a working example of how we can create a custom action and implement it in a Zoho CRM account to makeExtension pointers - Simple yet significant pointers #13: On change of field value for CRM variables
CRM variables provide global access to a variable across an entire extension. They also help in the storage of user-specific data provided by the user at the time of installation, which can later be fetched to perform data functionalities. Additionally,Extension pointers: Extend end-user benefits and allow personalization by implementing extensions with custom actions
From our earlier post on custom actions, we know that we can create templated actions, share them with end users, and allow them to reuse those actions to achieve personalized outcomes. In this post, we'll look at how custom actions make it easy for usersExtension pointers - Simple yet significant pointers #12: Functions for Zoho CRM extensions
Functions are essential in achieving logical functionality for an extension. You can easily code your functions in Deluge using drag-and-drop tools to meet your requirements. How to create functions for Zoho CRM extensions in Sigma Go to Sigma and select
New to Zoho TeamInbox?
Zoho TeamInbox Resources
Zoho DataPrep Resources
Zoho CRM Plus Resources
Zoho Books Resources
Zoho Subscriptions Resources
Zoho Projects Resources
Zoho Sprints Resources
Qntrl Resources
Zoho Creator Resources
Zoho WorkDrive Resources
Zoho Campaigns Resources
Zoho CRM Resources
Design. Discuss. Deliver.
Zoho Show Resources
Get Started. Write Away!
Writer is a powerful online word processor, designed for collaborative work.
Zoho CRM コンテンツ
-
オンラインヘルプ
-
Webセミナー
-
機能活用動画
-
よくある質問
-
Ebook
-
-
Zoho Campaigns
- Zoho サービスのWebセミナー