Kaizen #85 - PHP SDK [Part II]

Hello everyone! Welcome to another week of Kaizen!

In last week's post, we discussed in detail the configuration and initialization steps for PHP SDK. We will take you through sample codes for Record Operations this week, to help you get started with your SDK journey.

1. Custom Fields, Lookup Fields, Picklist Fields

1.1 Custom Fields

To set/update a value for a custom field during a record create/update, use addKeyValue method. This method takes two arguments - the field API name and the value.

$variable->addKeyValue("your_custom_field_api_name", "custom_field_value");

$record->addKeyValue("Designation", "Manager");

1.2 Picklist Fields

To set/update a value for a default picklist field like 'Lead Source' in Leads module, use addFieldValue method in the following format.

$variable->addFieldValue(ModuleAPIName::FieldName(), new Choice("picklist_value"));

$record->addFieldValue(Contacts::LeadSource(), new Choice("Advertisement"));

Specify your option for the picklist field when you create the Choice class instance. In this example, the LeadsSoure picklist field in Contacts will be updated with the value Advertisement if it is a option for the picklist. If an invalid value is specified, the SDK will throw an UNACCEPTED VALUES ERROR.

For user defined Picklist fields, use the addKeyValue method in the following format.

$variable->addKeyValue("custom_picklist_field_api_name", new Choice("picklist_choice"));

$record->addKeyValue("Pick_List_2", new Choice("Option 1"));

1.3 Lookup Fields

To set/update a value for a default Lookup field during a record create/update, use addFieldValue method in the following format.

$lookupVariable = new Record();

$lookupVariable->addKeyValue("id", "lookup_record_id");

$recordVariable->addFieldValue(LookupModule::FieldName(), $lookupVariable);

$lookup = new Record();
$lookup->addKeyValue("id", "554597402674230");
$record->addFieldValue(Contacts::AccountName(), $lookup);

For custom Lookup fields, use the addKeyValue method in the following format.

$lookupVariable = new Record();

$lookupVariable->addKeyValue("id", "lookup_record_id");

$recordVariable->addKeyValue("Lookup_Field_API_Name", $lookupVariable);

$lookup = new Record();
$lookup->addKeyValue("id", "55459742674230");
$record->addKeyValue("Lookup_1", $lookup);

For Owner Lookup fields, use the addFieldValue method in the following format.

$ownerVariable = new User();

$ownerVariable->setEmail("name@domain.com");

$recordVariable->addKeyValue("Owner_Field_API_Name", $recordVariable);

$recordOwner = new User();
$recordOwner->setEmail("patricia.boyle@zylker.com");
$record->addKeyValue("Owner", $recordOwner);

Sample Code for creating a new record in Contacts module with the above field types.

<?php

use com\zoho\crm\api\HeaderMap;

use com\zoho\crm\api\record\BodyWrapper;

use com\zoho\crm\api\record\RecordOperations;

use com\zoho\crm\api\record\Contacts;

use com\zoho\crm\api\util\Choice;

use com\zoho\crm\api\users\User;

use com\zoho\crm\api\record\Record;

require_once "vendor/autoload.php";

class CreateRecords {

public static function initialize() {

// add initialisation code

// refer to the previous post for details and examples

}

public static function createRecords1(string $moduleAPIName) {

$recordOperations = new RecordOperations();

$bodyWrapper = new BodyWrapper();

$record = new Record();

//standard field

$record->addFieldValue(Contacts::LastName(), "Boyle");

//custom field

$record->addKeyValue("Designation", "Accountant");

// custom picklist field

$record->addKeyValue("Pick_List_2", new Choice("Option 1"));

//custom lookup field

$lookup = new Record();

$lookup->addKeyValue("id", "5545974771087");

$record->addKeyValue("Lookup_1", $lookup);

//Standard picklist field

$record->addFieldValue(Contacts::LeadSource(), new Choice("Advertisement"));

//Standard lookup field

$lookup1 = new Record();

$lookup1->addKeyValue("id", "55459742674230");

$record->addFieldValue(Contacts::AccountName(), $lookup1);

//Owner lookup field

$recordOwner = new User();

$recordOwner->setEmail("pat.boyle@zylker.com");

$record->addKeyValue("Owner", $recordOwner);

$bodyWrapper->setData([$record]);

$trigger = ["approval", "workflow", "blueprint"];

$bodyWrapper->setTrigger($trigger);

$headerInstance = new HeaderMap();

$response = $recordOperations->createRecords($moduleAPIName, $bodyWrapper, $headerInstance);

//Add code to handle the response received in $response.

// For more details, refer here.

}

CreateRecords::initialize();

$moduleAPIName = "Contacts";

CreateRecords::createRecords1($moduleAPIName);

2. Multi-select Lookup Fields, Multi-select Picklist Fields and Multi-user Picklist Fields

2.1 Multi-select Lookup Fields

Use the following format to set or update Multi-select Lookup Fields while creating or updating a record.

$LookupVar1 = new Record();

$LookupVar1->addKeyValue("id", "lookup_record_id1");

$mslookupVariable1 = new Record();

$mslookupVariable1->addKeyValue("Field_API_Name", $LookupVar1);

$LookupVar2 = new Record();

$LookupVar2->addKeyValue("id", "lookup_record_id2");

$mslookupVariable2 = new Record();

$mslookupVariable2->addKeyValue("Field_API_Name", $LookupVar2);

$record->addKeyValue("Field_API_Name", [$mslookupVariable1, $mslookupVariable2]);

2.2 Multi-select Picklist Fields

Use the following format to set or update Multi-select Picklist Fields while creating or updating a record.

$variable->addKeyValue("Picklist_Field_API_Name", [new Choice("Picklist_Value1"), new Choice("Picklist_Value2")]);

2.3 Custom Multi-user Picklist Fields

To set or update a custom Multi-user Picklist Field, use the following format.

$lookupVar1 = new User();

$lookupVar1->addKeyValue("id", "user_id1");

$mulookupVariable1= new User();

$mulookupVariable1->addKeyValue("Field_API_Name", $lookupVar1);

$lookupVar2 = new User();

$lookupVar2->addKeyValue("id", "user_id2");

$mulookupVariable2= new User();

$mulookupVariable2->addKeyValue("Field_API_Name", $lookupVar2);

$record->addKeyValue("Field_API_Name", [$mulookupVariable1, $mulookupVariable2]);

Here is a sample code to create a record in Contacts module with the above field types.

<?php

use com\zoho\crm\api\HeaderMap;

use com\zoho\crm\api\record\BodyWrapper;

use com\zoho\crm\api\record\RecordOperations;

use com\zoho\crm\api\record\Contacts;

use com\zoho\crm\api\util\Choice;

use com\zoho\crm\api\users\User;

use com\zoho\crm\api\record\Record;

require_once "vendor/autoload.php";

class CreateRecords {

public static function initialize() {

// add initialisation code

// refer to the previous post for details and examples

}

public static function createRecords1(string $moduleAPIName) {

$recordOperations = new RecordOperations();

$bodyWrapper = new BodyWrapper();

$record = new Record();

$record->addFieldValue(Contacts::LastName(), "Boyle");

// custom multi-picklist

$record->addKeyValue("Event_Participation", [new Choice("Webinar"), new Choice("Trade Show")]);

//custom multi-lookup

$lookup1 = new Record();

$lookup1->addKeyValue("id", "5545974471152");

$multiSelectLookup1 = new Record();

$multiSelectLookup1->addKeyValue("Products", $lookup1);

$lookup2 = new Record();

$lookup2->addKeyValue("id", "554597771087");

$multiSelectLookup2 = new Record();

$multiSelectLookup2->addKeyValue("Products", $lookup2);

$record->addKeyValue("Products", [$multiSelectLookup1, $multiSelectLookup2]);

//multi-user lookup

$userlookup1 = new User();

$userlookup1->addKeyValue("id", "5545974393001");

$multiUserLookup1 = new User();

$multiUserLookup1->addKeyValue("Sales_Reps", $userlookup1);

$userlookup2 = new User();

$userlookup2->addKeyValue("id", "5545974492072");

$multiUserLookup2 = new User();

$multiUserLookup2->addKeyValue("Sales_Reps", $userlookup2);

$record->addKeyValue("Sales_Reps", [$multiUserLookup1, $multiUserLookup2]);

$bodyWrapper->setData([$record]);

$headerInstance = new HeaderMap();

$response = $recordOperations->createRecords($moduleAPIName, $bodyWrapper, $headerInstance);

//Add code to handle the response received in $response

// For more details, refer here.

}

CreateRecords::initialize();

$moduleAPIName = "Contacts";

CreateRecords::createRecords1($moduleAPIName);

3. Updating Related Records using External ID

For Related Records using External ID, define the external id information in the header as follows:

$xExternal = "Module.External_ID_Field_Name,Related_Module.External_ID_Field_Name";

$relatedRecordsOperations = new RelatedRecordsOperations($relatedListAPIName, $moduleAPIName, $xExternal);

Here is a sample code for linking the products with External_Product_ID (External ID field) PR01 and PR02 with a Lead with External_ID (External ID field) ABC123.

<?php

use com\zoho\crm\api\relatedrecords\BodyWrapper;

use com\zoho\crm\api\relatedrecords\RelatedRecordsOperations;

use com\zoho\crm\api\record\Record;

require_once "vendor/autoload.php";

class UpdateRelatedRecordsUsingExternalId {

public static function initialize() {

// add initialisation code

// refer to the previous post for details and examples

}

public static function updateRelatedRecordsUsingExternalId1(string $moduleAPIName, string $externalValue, string $relatedListAPIName) {

$xExternal = "Leads.External_ID,Products.External_Product_ID";

$relatedRecordsOperations = new RelatedRecordsOperations($relatedListAPIName, $moduleAPIName, $xExternal);

$request = new BodyWrapper();

$record1 = new Record();

$record1->addKeyValue("External_Product_ID", "PR01");

$record2 = new Record();

$record2->addKeyValue("External_Product_ID", "PR02");

$request->setData([$record1, $record2]);

$response = $relatedRecordsOperations->updateRelatedRecordsUsingExternalId($externalValue, $request);

//Add your code to handle the response received in $response

//For more details, refer here.

}

UpdateRelatedRecordsUsingExternalId::initialize();

$moduleAPIName = "Leads";

$externalValue = "ABC123";

$relatedListAPIName = "Products";

UpdateRelatedRecordsUsingExternalId::updateRelatedRecordsUsingExternalId1($moduleAPIName, $externalValue, $relatedListAPIName);

4. Uploading a file to the ZFS

You can upload a file to the ZFS directly using the absolute file path, or you can stream the file from external source using their APIs. Depending on the method, the StreamWrapper class initialisation arguments differs.

If you are using the stream method, use the filename and stream that you obtain from the external source's API response.

$streamWrapper = new StreamWrapper(filename, stream, null);

If you want to use the absolute file path, the first two arguments should be null, and provide the file path as the third argument.

$streamWrapper = new StreamWrapper(null, null, "provide_file_path_here");

Here is a sample code to upload a file to ZFS from the local drive using the second method.

<?php

use com\zoho\crm\api\ParameterMap;

use com\zoho\crm\api\file\BodyWrapper;

use com\zoho\crm\api\file\FileOperations;

use com\zoho\crm\api\util\StreamWrapper;

require_once "vendor/autoload.php";

class UploadFiles {

public static function initialize() {

// add initialisation code

// refer to the previous post for details and examples

}

public static function uploadFiles1() {

$fileOperations = new FileOperations();

$bodyWrapper = new BodyWrapper();

$streamWrapper = new StreamWrapper(null, null, "/Users/user-1/Downloads/zoho.png");

$bodyWrapper->setFile([$streamWrapper]);

$paramInstance = new ParameterMap();

$response = $fileOperations->uploadFiles($bodyWrapper, $paramInstance);

//Add your code to handle the response received in $response

//For more details, refer here.

}

UploadFiles::initialize();

UploadFiles::uploadFiles1();

If successful, the $response object would contain the file id.

5. File Upload Field and Image Upload Field

To upload an image to an image upload field, or a file to a file upload field, you must first upload the file to ZFS using methods described in section 4. Use the id from the response to upload to the respective field.

Here is a sample code to upload an image and a file to a image upload field and file upload field respectively, in Leads module.

<?php

use com\zoho\crm\api\HeaderMap;

use com\zoho\crm\api\record\BodyWrapper;

use com\zoho\crm\api\record\FileDetails;

use com\zoho\crm\api\record\RecordOperations;

use com\zoho\crm\api\record\ { Leads };

use com\zoho\crm\api\record\ImageUpload;

use com\zoho\crm\api\record\Record;

require_once "vendor/autoload.php";

class CreateRecords {

public static function initialize() {

// add initialisation code

// refer to the previous post for details and examples

}

public static function createRecords1(string $moduleAPIName) {

$recordOperations = new RecordOperations();

$bodyWrapper = new BodyWrapper();

$record = new Record();

$record->addFieldValue(Leads::LastName(), "Boyle");

$record->addFieldValue(Leads::FirstName(), "Patricia");

$record->addFieldValue(Leads::Company(), "Zylker Corp");

$imageUpload = new ImageUpload();

$imageUpload->setEncryptedId("39c17f1033cd120e62f8104c5450213ede77147fe6");

$record->addKeyValue("Image_Upload", [$imageUpload]);

$fileDetail = new FileDetails();

$fileDetail->setFileId("39c17f1033cd120e62f8104c545af0efea6cc3c67cabefb16");

$record->addKeyValue("File_Upload", [$fileDetail]);

$headerInstance = new HeaderMap();

$bodyWrapper->setData([$record]);

$response = $recordOperations->createRecords($moduleAPIName, $bodyWrapper, $headerInstance);

//Add your code to handle the response received in $response

// For more details, refer here.

}

CreateRecords::initialize();

$moduleAPIName = "Leads";

CreateRecords::createRecords1($moduleAPIName);

We hope that you found this post useful. Stay tuned for more of these!

If you have any questions, let us know in the comments below, or write to us at support@zohocrm.com. We would love to hear from you!

See you next week with more useful content.

Cheers!

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Hello, this is in some way in between a problem and an idea. When sharing folders (which is actually not any close to a shared mailbox...) the person which the folder has been shared with can access that folder and can send emails when delegation is
What's New in Zoho Inventory | July & August 2026
Hello users, The July and August 2026 releases bring a range of new features and improvements across the product. From the Nigeria Edition and Super Admin enhancements to Sri Lanka IRD-compliant invoicing, Loyalty Program Management, and improvements
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Kaizen #85 - PHP SDK [Part II]

Kaizen #85 - PHP SDK [Part II]

1. Custom Fields, Lookup Fields, Picklist Fields

1.1 Custom Fields

1.2 Picklist Fields

1.3 Lookup Fields

2. Multi-select Lookup Fields, Multi-select Picklist Fields and Multi-user Picklist Fields

2.1 Multi-select Lookup Fields

2.2 Multi-select Picklist Fields

2.3 Custom Multi-user Picklist Fields

3. Updating Related Records using External ID

4. Uploading a file to the ZFS

5. File Upload Field and Image Upload Field

Access your files securely from anywhere

Zoho FSM Video Tutorials

Zoho Developer Community

France ZUGs

Topic Participants

Anu Abraham

Sticky Posts

Announcing the new SKILL.md for Zoho CRM and the updated OAS repository!

Kaizen #261 : Using Zoho CRM Skill to generate complex COQL queries

Kaizen #256 - Build an Arrival Readiness Web Tab in Zoho CRM

Kaizen #198: Using Client Script for Custom Validation in Blueprint

Kaizen #226: Using ZRC in Client Script

Zoho TeamInbox Resources

Zoho CRM Plus Resources

Zoho Books Resources

Zoho Billing Resources

Zoho Projects Resources

Zoho Sprints Resources

Qntrl Resources

Zoho Creator Resources

Zoho CRM Resources

Zoho Show Resources

Get Started. Write Away!

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Nederlandse Hulpbronnen

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What's New in Zoho Inventory | July & August 2026

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