As promised, here we are again with a bunch of new enhancements to Zoho Books to minimise your accounting burden and stay GST compliant.

Bill of entry

Businesses that import goods from other countries or purchase goods from SEZ and sell them within India, need to record a Bill of entry. Bill of entry is the legal document filed by an importer to the Customs department in order to complete the customs clearance procedure. Importers will then be able to take delivery of the imported cargo, and claim appropriate ITC for the same. 

In order to enable bill of entry in Zoho Books, you will first have to follow the following steps:

• Click the Gear icon and select Taxes.
• Select GST Settings.
• Check the Do you want to enable overseas trading option for Overseas Trading.
• Select an account to track overseas trading.
• Click Save.

Once done, you can create a bill of entry by following these steps:

• Go to the Purchases tab and click on Bills.
• Select the bill (which is in Open status) to create a bill of entry.
• Click the More button and select Create Bill of Entry from the drop down.
• In the following bill of entry creation page, enter the details of the bill of entry, custom duty charges and other additional charges that you incurred for that transaction.
• Click Save.

Please click on this link to know more.

Delivery challan

A tax invoice is generally issued for the sale of goods or services. In other cases, where transport of goods is not related to a sale, a delivery challan is created. Delivery challan is a document accompanying a shipment that contains the details of the shipment, like item descriptions and the quantity of goods to be delivered.

A delivery challan can be issued for one of the following cases:

• In cases where the quantity of goods to be delivered is not known. For instance, supply of liquid gas where the number of cylinders to be delivered is not known at the time of despatch from the supplier.
• Transport of goods for job work.
• Supply on approval. 

A delivery challan in Zoho Books can be created by following these simple steps:

• Click the Sales tab and select Delivery Challans from the drop-down.
• Click the ‘+’ button adjacent to Delivery Challans or click on the  button on the top right corner of the window.
• Enter the details of the delivery challan in the creation page.
• Click Save as draft.

You can later change the status of the delivery challan as delivered or returned by selecting the appropriate option ('Mark as Delivered' or 'Mark as Returned').

Please click on this link to know more.

Bill of supply

In cases where a business is registered for the composition scheme or the registered business sells tax exempted goods, a Bill of supply should be created instead of a tax invoice. 

Bill of supply can be created by following these steps:

• Navigate to the Sales tab and select Invoices. 
• Click the drop-down adjacent to the +New button and select New Bill Of Supply.
• Enter the details of the invoice in the bill of supply creation form and click Save as Draft or Save and Send.   

Please click on this link to know more.

Shipping bill

Shipping bill is created in cases where GST is applied on value of the goods and the custom duty paid, to export the supply to another country or sale made to businesses in the SEZ. In such cases, a shipping bill can be used to claim refund on the GST paid.

In Zoho Books, you can create a shipping bill by first enabling the overseas trading settings. You can do that by following these steps:

• Click the Gear icon and select Taxes.
• Select GST Settings.
• Check the Do you want to enable overseas trading option for Overseas Trading.
• Select an account to track overseas trading.
• Click Save.

Shipping bill can be created by following these steps:

• Go to the Sales tab on the home page. Scroll down to Invoices.
• Select the invoice (in Open status) for which you wish to create a shipping bill.
• Click the More button and select Create Shipping Bill from the drop-down.
• In the following shipping bill creation page, enter the details of the shipping bill, custom duty charges and other additional charges that you incurred for that transaction.
• Click Save.

Debit Note

We have now enabled the option to create a debit note to your customers. Debit note is created for transactions where the customer owes you money. Debit notes are mostly created to correct the taxable amount or the tax amount in the invoice created.

Debit note can be created by following these simple steps:

• Go to the Sales tab on the home page. Scroll down to Invoices.

• Select the sent invoice for which you wish to create a debit note.
• Click the More button and select Create Debit Note from the drop-down.
• In the following debit note creation page, enter the reason for creating the debit note, enter the amount and the tax involved.
• Click Save as Draft or Save and Send.

Please click on this link to know more.