Whenever external sharing comes into play, questions regarding privacy and security arise:
- Is the file accessible only to the desired set of people?
- Is the file downloadable?
- Who has viewed the file and when?
Identifying your goals will help you choose the best way to share a file with external users. With WorkDrive, you can set a password, restrict downloads, set an expiration date, and request user data (so you know who views your file and when) for external share links.
These settings can be easily configured by any user at a file or folder level. But what if your organization has stringent regulations, such as those in the legal or finance sectors? Fortunately, you can now set tighter organization-wide policies by implementing mandatory passwords and default expiration periods for all external links from the Admin Console.
Here’s a look at how you can control the way external share links are created at the organization level for additional security.
Organizations that deal mostly with confidential or personally identifiable client data should make sure every file is shared with high-level protection.
WorkDrive admins can now mandate all users to set a password when creating external share links. Additionally, they can set a strong password policy, making the links more secure.
Default expiration period
When you are dealing with time-sensitive data, such as sale discounts, contract agreements, or compliance certificates, it is important to revoke access to those files after a certain period.
An organization admin can set up a default expiration period for all external share links and download links. If set, the default expiration period will be applied automatically, but users can manually change or disable the expiration date if needed.
Zoho WorkDrive provides you with options to secure every external link your organization creates and sends. We hope you utilize these security options to the fullest the next time you send a link to external users!