Mandatory passwords and default expiration periods for external links

Mandatory passwords and default expiration periods for external links

Whenever external sharing comes into play, questions regarding privacy and security arise:
  • Is the file accessible only to the desired set of people?
  • Is the file downloadable?
  • Who has viewed the file and when?
Identifying your goals will help you choose the best way to share a file with external users. With WorkDrive, you can set a password, restrict downloads, set an expiration date, and request user data (so you know who views your file and when) for external share links.

These settings can be easily configured by any user at a file or folder level. But what if your organization has stringent regulations, such as those in the legal or finance sectors? Fortunately, you can now set tighter organization-wide policies by implementing mandatory passwords and default expiration periods for all external links from the Admin Console

Here’s a look at how you can control the way external share links are created at the organization level for additional security.

Mandatory password

Organizations that deal mostly with confidential or personally identifiable client data should make sure every file is shared with high-level protection.
 
WorkDrive admins can now mandate all users to set a password when creating external share links. Additionally, they can set a strong password policy, making the links more secure.




Default expiration period

When you are dealing with time-sensitive data, such as sale discounts, contract agreements, or compliance certificates, it is important to revoke access to those files after a certain period.
 
An organization admin can set up a default expiration period for all external share links and download links. If set, the default expiration period will be applied automatically, but users can manually change or disable the expiration date if needed.




Zoho WorkDrive provides you with options to secure every external link your organization creates and sends. We hope you utilize these security options to the fullest the next time you send a link to external users!

          Zoho Marketing Automation
                  • Sticky Posts

                  • Ask the Experts 01 - A live Q&A on Zoho WorkDrive Features

                    Join the WorkDrive experts for our first ever "Ask The Experts" session! We are delighted to launch the first edition of our new "Ask the Experts" community series, conducted by our WorkDrive panelists. Our WorkDrive experts will be available to answer
                  • Welcome to the Zoho WorkDrive Community!

                    We're happy to announce Zoho WorkDrive Community, a platform for anyone to exchange ideas and best practices, ask questions, and connect with other users about how to use WorkDrive.  Our goal for this community is to make resources and help available to Zoho WorkDrive users. We'd love for you to use this forum to give us your feedback about the product, what has been working for you, and what can be improved.  Here are some of the ways you can have conversations, connect with each other, and learn

                  Zoho Pagesense Resources

                    Zoho SalesIQ Resources



                          Zoho TeamInbox Resources

                            Zoho DataPrep Resources



                              Zoho CRM Plus Resources

                                Zoho Books Resources


                                  Zoho Subscriptions Resources

                                    Zoho Desk Resources

                                      Zoho Projects Resources


                                        Zoho Sprints Resources


                                          Qntrl Resources


                                            Zoho Creator Resources


                                              Zoho WorkDrive Resources





                                                  Zoho Campaigns Resources

                                                    Zoho CRM Resources

                                                          Design. Discuss. Deliver.

                                                          Create visually engaging stories with Zoho Show.

                                                          Get Started Now