Hello,

I hosted a promotional event and paid a vendor $600 for food catering (bento boxes). Twenty people attended the event, and each person paid $30 for a bento box, resulting in 20 separate $30 transactions deposited into the bank.

I coded the $600 vendor payment to the expense account “Promotional Event.” How should I code the $30 payments received from each attendee to the same account so that they offset the $600 expense?

I would like the “Promotional Event” expense account to show a $0 net balance, since I paid $600 for the event but also received $600 from the attendees.

I tried setting up “Promotional Event” under Income but the system does not allow duplicate account names. I also would prefer not to create a bill and set up 20 individual customers, since these attendees are just individual event guests and are not actual customers or companies.

What would be the proper way to record these bank transactions so that the $600 expense is offset by the $600 received?