and i need to pay them 70% at the time of placing order and 30% when they start shipping our order to us.

converted purchase order to bills

when i start paying those 2 instalments for the BILLS it showing me that i received those products in my inventory (in reality i will receive it at least 10 days after me clearing the full payment.)

Delivery of the product is completely different date.

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whats happening in zoho books is

when i create a purchase order and keep it in open status i wont have any inventory change, but when i convert it to bill to pay the vendor then inventory will change (which i actually didnt received any product from that vendor in reality)

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what i tried

i kept the purchase order open (didnt convert to bills)

selected vendor contact and started creating new transaction > bill payments

these started increasing as vendor credits

when i finally received a product from the a particular purchase order, i converted it bill which increased my inventory but when i started assigning the bill payments to this particular bills, i cant identify which bill payment to assign to this particular bill.

WHAT IS THE SOLUTION FOR THIS?