Report of the Week - Top N Items in Each Category

Report of the Week - Top N Items in Each Category

This week, let us see how to create a report that lists top 5 in each category. You can apply this in various scenarios such as top selling product in each category, top performing agents in each department, top customers in each region, etc., 

Let us see how to create a report of the top 5 customers in each region based on sales. 

Rank by Sales

Create an aggregate formula to rank sales in the descending order using the below formula.


Sales Rank = Rank(Sum(" Sales"."Sales" ), 'desc' )


This will calculate sales for the dimension in your report and rank the items in descending order based on sales.

Creating the Report

Follow the below steps to create the report. 
  1. Open the Pivot View Designer.
  2. Drop the columns as follows:
    • Rows - Region and Customer Name with Actual.
    • Data - Sales with Sum.

  3. Open the Filters tab.
  4. Drop the Aggregate Formula column Sales Rank . Open Ranges tab.
  5. Click +Add New Range link and create a range as Below 6.

  6. Click the Sales Rank column. The Show Data Setting will open. 

  7. In the Calculate By field, select By Base Fields
  8. Select the checkbox near the column based on which you want to rank sales. 
  9. Click Apply . Report with top 5 customers in each region will be generated.  
  10. Using the Themes button, customize the theme as needed. 

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