We are back again with another feature in the spotlight for Zoho WorkDrive.
Zoho WorkDrive is a content collaboration platform designed specifically for teams to store, share, manage, and work together on files of any size. In this article, we’ll focus on how securely you can share your WorkDrive files and folders with external users or any specific individuals outside your teams.
Michonne, a Marketing Manager, laid a marketing campaign plan for an upcoming product launch along with her team on WorkDrive. Now, she wants to send these files to David, one of her business partners, and seek feedback from him to help improve on her work. However, she knows David is not part of her team on WorkDrive and wants to find a system where she can send these files securely and safely.
So, what is she doing now? She decides to use WorkDrive's External Share feature: the easiest way to share confidential files and folders to users outside your team or organization.
What is external file sharing?
It's the easiest and safest way to share files with people outside your organization such as external partners, customers, and vendors. With WorkDrive's external sharing system, you can send files/folders with an individual or a group of people, secure them with passwords and expiry dates and decide who can download shared files.
External file sharing is transferring data between users or organizations. It's especially useful when working with contacts such as clients, or vendors.
Benefits of using external file sharing on WorkDrive:
So, how is external sharing done in WorkDrive?
1. Right-click to select the file or folder you want to share externally and select Share.
2. Click New external sharelink. and enter a custom URL for your file in the text box.
3. Enable link properties according to your preference such as adding a password, expiry date or providing access to download your file.
4. Once done, click Create. The link will be created and appear at the bottom of the Share dialog.
5. Finally, click Copy Link and send it via email.
We hope this article is useful. Start sharing links to files, set access privileges, and protect your data with passwords while enabling secure collaboration with external users around the globe.
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