Standard Operating Procedures System in Zoho?

Standard Operating Procedures System in Zoho?

I've been in business for over 18 years, with 6 employees.  We have over 300 policies and procedures that have been written and rewritten.  They have always been stored on our Sharepoint server in a file folder structure.  Because of it, nobody uses them for they are difficult to find.  Sometimes you don't know the name of what you're looking for, other times its an SOP that could be under production or finance.  The system has just never worked.

I'm looking for a good solution to manage my policies and procedures and wondered if Zoho Wiki, or any other product would work for me?

I'm currently implementing a system in OneNote.  I have one large 20 page document for each department (Ex. Marketing Manual) and it hoes through every topic that has to do with our company marketing in detail.  These detailed descriptions then refer to checklists and small procedures, which are separate documents.  An example is in the Marketing Manual, there are five paragraphs explaining what brand colors are, why they are important, and why we can't stray from them.  It then has a few links to references, one of them is our Branding Sheet that is a Word document, stored inside OneNotes.

OneNote is also great because it's desktop software that each of our computers has, every single document can be searched at once, you can utilize links to any part that you'd like, you can utilize tags, and you can store the referenced document inside OneNote (so I don't have to deal with somebody changing the file name or somehow breaking the link to the server.  I haven't released it yet, but my employees say they would use it if it were easy.

As I'm slowly going through and entering the SOPs into OneNote, I'm finding minor issues with my system.
  1. The formatting is VERY limited.  So making a great SOP is not as easy as it is in Word
  2. Once I have everything in there, I think I can get it back out in an editable fashion.  I can print the .pdf but it's not like it's a Word document that can be moved around
  3. You can't really set permissions on it.  I can lock pages, which would work, but I'd prefer permission on different areas
  4. Getting everything in there is going to be challenging enough, then I have to go back and link everything.

First, does Zoho have the tools to help me with something like this?  If not, can anybody recommend an alternative?

                        Zoho Marketing Automation

                                Manage your brands on social media

                                        Zoho TeamInbox Resources

                                          Zoho DataPrep Resources

                                            Zoho CRM Plus Resources

                                              Zoho Books Resources

                                                Zoho Subscriptions Resources

                                                  Zoho Desk Resources

                                                    Zoho Projects Resources

                                                      Zoho Sprints Resources

                                                        Qntrl Resources

                                                          Zoho Creator Resources

                                                            Zoho WorkDrive Resources

                                                              Zoho Campaigns Resources

                                                                Zoho CRM Resources

                                                                • CRM Community Learning Series

                                                                  CRM Community Learning Series

                                                                • Tips


                                                                • Functions


                                                                • Meetups


                                                                • Kbase


                                                                • Resources


                                                                • Digest


                                                                • CRM Marketplace

                                                                  CRM Marketplace

                                                                • MVP Corner

                                                                  MVP Corner

                                                                • Word of the Day

                                                                  Word of the Day

                                                                        Design. Discuss. Deliver.

                                                                        Create visually engaging stories with Zoho Show.

                                                                        Get Started Now