Time-saving productivity tips: Part 3
In our previous post
, we discussed ways to boost your productivity with Zoho Writer. We're excited to introduce three more features that can help you save hours of work and get more done.
Introducing the Read Aloud feature in Zoho Writer! Listen to your documents as they're read out loud, so you can proofread your content, focus on other tasks, or simply enjoy the sound of your own words. You can also control the reading using the buttons in the Read Aloud bar. Here's a detailed guide
on how Zoho Writer's Read Aloud feature works.
If you collaborate with someone who doesn't use Zoho Writer, you can still incorporate their changes into your original document using the Combine Revisions feature. The Combine Revisions feature works with DOC and DOCX files, and will merge two documents to create a new one that contains all the changes from both. You can also choose to add the changes to your current document. Once documents are combined, all edits and changes will be highlighted and marked up, so you can delete or accept them as needed.
Review and approval workflow:
Automate the review and approval process for your documents by setting up a workflow. This will save you time and ensure your documents are reviewed and approved efficiently. You can access a complete audit trail of the review process, which can be helpful for tracking changes and resolving issues. Use Zoho Writer's Workflow
to save time, improve accuracy, and increase transparency— all for free.
8 Neat Tricks in Writer You Should Know About
Want to get the most out of Writer and speed up your work? You've come to the right place. We've compiled some productive shortcuts in Writer that can help you get work done more quickly: 1. Look up synonyms No more need for a bulky thesaurus! Use Writer's synonym suggestions to explore different word choices, and find the one that fits your style and tone the best. All you have to do is right-click on a word, and select Synonyms from the dropdown list. 2. Insert images, tables and more Typing
Tip #26: Filter your records before merging a document
Tom is an HR executive who has to send onboarding emails every month to newly joined employees. He has a master spreadsheet with all the employee details, and new employees are added to them as they join. It's the month of March and Tom has to send onboarding emails to employees who've joined this month. But, how is Tom going to go through a big spreadsheet with multiple new and past information, and send onboarding emails to the set of newly joined employees? Simple, by filtering and merging
Tip: #11 Collaboratively fill documents with your colleagues and clients
Last week we talked about how Fillable Fields can help you create contracts and proposal templates you can repurpose across your processes. This week, we'll talk in detail about how to collaboratively fill those templates with your clients and team. Say you've entered into a contract with multiple clients but the final contract amount is still under negotiation. Using fillable fields, partners can quote their contract fee directly in the template document without affecting other areas of the document. You
Tip #07: Five best defaults in Writer you can change to complement the way you work
Find yourself adjusting settings to the way you like every time you create a new document? Try tweaking the default settings instead. From font styles to auto correct options and more, here are the five best defaults settings you can control. 1. Default font style Use your favorite typography across all your documents. You can customize a font style by adding a color, adjusting its size and more, and then set it as default. To do this, go to More Options > Format > Font. Choose a font style
Tip #06: Make the best use of Zia in Writer
About to share your work with your team? Looking to get a second opinion quickly before that? Let Zia do it. Zia, Zoho's AI-powered intelligent assistant is now part of Writer. She's trained to check and polish your work. She doesn't just read, she understands. So apart from grammar and spelling checks, she'll let you know when you've used a wrong adjective, or have missed out words based on the context of your piece. Every time you write, Zia makes a scorecard after carefully assessing your
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