Tip #08: Control how collaborators view and edit your documents in Writer.
Co-authoring tools in Writer are designed to help you take ownership of your work, even when it goes through collaborators for multiple levels of review. As the owner of the document, you can control everything from viewing, editing to locking your work or even a part of it from collaborators.
Here are the different ways Writer can help you stay in control of your collaborative process.
1. Lock content
Say you've finalized just one part of your document, but want to share the document with users for their input on the remaining part. You can lock your finalized part to prevent edits from collaborators while keeping the rest of the document free for any changes.
To do this, go to Review and click on the Lock Content icon from the top of the editor. A drop down will open. To lock a content that you've selected, click on Lock Selected Content and to lock the unselected content while keeping the selected portion unlocked, click on Lock Unselected Content.
Lock Selected Content
Lock Unselected Content
Apart from locking content from all your collaborators, Writer also lets you give editing access to specific users while locking the content for others. This comes in handy when your document contains information that you don't want all your collaborators to edit.
To do this, go to Review and click on the Lock Content icon from the top of the editor. From the drop down that opens, click on Advanced Options. Now choose whether you want to lock the selected or unselected content from your collaborators and then type in only the names of the collaborators to whom you want to grant editing access.
2. Mask content
You can mask sensitive information from collaborators without affecting the original document. This way, the masked content will not be revealed to your collaborators while sharing the document. To do this, go to
Review
and click on the
Mask Content
icon from the top of the editor. Now insert the content you want to mask from your collaborators.
3. Mark as final
Once you've discussed your work with collaborators and finalized it, you can mark the document as final. This will lock the document, preventing any more edits from collaborators. To do this, select Distribute from the top right of the editor and then click on Mark as Final.
4. Turn on/off Collaboration
Still editing the document yourself? Mask your edits from collaborators by turning off Collaboration. Once you're done editing the document, you can reveal your final draft by turning On Collaboration mode. This will avoid any editing overlaps from multiple users. To do this, go to Review and switch ON/OFF Collaboration from the top of the editor.
Turn On Collaboration
Turn Off Collaboration
Happy writing!
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Sticky Posts
8 Neat Tricks in Writer You Should Know About
Want to get the most out of Writer and speed up your work? You've come to the right place. We've compiled some productive shortcuts in Writer that can help you get work done more quickly: 1. Look up synonyms No more need for a bulky thesaurus! Use Writer's synonym suggestions to explore different word choices, and find the one that fits your style and tone the best. All you have to do is right-click on a word, and select Synonyms from the dropdown list. 2. Insert images, tables and more TypingTip #26: Filter your records before merging a document
Tom is an HR executive who has to send onboarding emails every month to newly joined employees. He has a master spreadsheet with all the employee details, and new employees are added to them as they join. It's the month of March and Tom has to send onboarding emails to employees who've joined this month. But, how is Tom going to go through a big spreadsheet with multiple new and past information, and send onboarding emails to the set of newly joined employees? Simple, by filtering and mergingTip: #11 Collaboratively fill documents with your colleagues and clients
Last week we talked about how Fillable Fields can help you create contracts and proposal templates you can repurpose across your processes. This week, we'll talk in detail about how to collaboratively fill those templates with your clients and team. Say you've entered into a contract with multiple clients but the final contract amount is still under negotiation. Using fillable fields, partners can quote their contract fee directly in the template document without affecting other areas of the document. YouTip #07: Five best defaults in Writer you can change to complement the way you work
Find yourself adjusting settings to the way you like every time you create a new document? Try tweaking the default settings instead. From font styles to auto correct options and more, here are the five best defaults settings you can control. 1. Default font style Use your favorite typography across all your documents. You can customize a font style by adding a color, adjusting its size and more, and then set it as default. To do this, go to More Options > Format > Font. Choose a font styleTip #06: Make the best use of Zia in Writer
About to share your work with your team? Looking to get a second opinion quickly before that? Let Zia do it. Zia, Zoho's AI-powered intelligent assistant is now part of Writer. She's trained to check and polish your work. She doesn't just read, she understands. So apart from grammar and spelling checks, she'll let you know when you've used a wrong adjective, or have missed out words based on the context of your piece. Every time you write, Zia makes a scorecard after carefully assessing your
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