Tip #14: 5 Zoho Sheet features that make collaboration easy
The world has indeed become small, with teams and organizations now spread across the globe. So why should data be kept in offline silos? Here are five Zoho Sheet features that help you share your data across your organization, and work seamlessly with your collaborators—no matter where they're located.
1. Sharing: One file. Multiple permissions.
Not every collaborator needs to be given the same level of access to your spreadsheet. We understand this, and offer four different permissions. Choose from View, View and Comment, Edit, and Share. These permissions offer fine-grained control over which collaborator gets to do what with your spreadsheet.
2. Version History: Every change accounted for
Version History in Zoho Sheet helps you keep track of all the different versions of a file, since creation. You can choose to name versions and keep them highlighted, share or download a particular version as a new spreadsheet, and revert to any of the previous versions. Life is easier when you don't have 10 versions of the same file saved on your computer.
3. Audit Trail: The what, when, who, and where
When working with a shared spreadsheet, it's important to be informed about all edits made. Zoho Sheet's Audit Trail feature helps you keep track of the changes made to your spreadsheet. You can filter and view edits based on date, collaborator, and cell range.
4. Cell-level commenting: Talk it out
Choose to add a comment referring to a cell or a cell range. With @mentions, you can easily notify particular collaborators who can reply and resolve comments directed at them. Along with comments, the in-product chat is a great place to brainstorm ideas.
5. Check out and work without distractions
As the owner of the spreadsheet, you can "check out," which sets the spreadsheet to Read Only for other collaborators. When you're done making changes to your file without interruption, you can check back in. Checking in will make the spreadsheet editable for collaborators with appropriate permissions.
With RTL support, different locale settings, format options, user level filters, and real-time collaboration, Zoho Sheet is the perfect spreadsheet application for working on data together as a team. Try it out, and let us know in the comments how you liked it.
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Topic Participants
Selva Sundaram M
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Tip #16: Ask Zia your data-related questions and get powerful insights
Zoho Sheet provides a variety of tools and functionalities to help you analyze your data from end to end. But what if you could analyze all your data sets with a single AI-powered tool? Meet Zia, our smart virtual assistant who will answer all your data-relatedTip #17: Easily share spreadsheets with non-Zoho account users
With efficient, collaboration-friendly options, Zoho Sheet is a popular choice among users. Sheet's external share links help you collaborate more effectively by sharing your spreadsheets with anyone outside your organization, including users who do notTip #7: Four things you didn't know you can do with Conditional Formatting
Conditional formatting helps you highlight and visualize data in your spreadsheet based on provided rules. Zoho Sheet offers three types of conditional formatting: Classic, Color Scales, and Icon Sets. If you're already familiar with how Conditional Formatting works, here are some bonus tips for Classic formats: Customize rules with formulas Zoho Sheet allows you to create personalized rules based on formulas. For example, in a task list you can use customized formulas to highlight tasks which areTip #15: Stop guessing and start estimating with Zoho Sheet's Goal Seek
Goal Seek is an ideal spreadsheet tool for devising estimates, as it helps you retrieve your desired output value when the input values are not known. In other words, Goal Seek does back-solving to find input values once you've provided an output value.Tip #10: 3 helpful ways to use data validation in your spreadsheet
Data validation in spreadsheets makes data entry processes more efficient, while helping reduce inconsistencies and errors in your data sets. In this article, we'll look at three ways you can use data validations to create useful dropdown lists in your
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