Tip 15: How to schedule a task that runs at specific time intervals
Zoho Creator lets you schedule most of your routine tasks, to help you focus on the important stuff. You can automate things like:
- Generating invoices once a customer places an order.
- Generating monthly revenue reports.
- Setting up acknowledgment emails for users or customers.
With Zoho Creator, you even have the flexibility to schedule jobs that run multiple times a day, or at specific time intervals. For instance, you might want to set up workflows to send out a project progress email on a daily basis, or to back up your application data every 30 minutes, or to update something every hour. Let's look at how to do this.
Using the Date-Time field
By adding the Date-Time field to a Form, you can schedule a particular task to run on a Date-Time value and update that value automatically every time a job is executed. In this way, whenever a scheduled task runs, the Date-Time field value is updated, and the job is then executed again based on the updated Date-Time field value. You can use this method to schedule any job for specific intervals of time.
Example
Let's say, we have two forms "Form_A" and "Date_Form". A Form schedule is configured based on the Date-Time field in Date_Form, which adds a record to Form_A and updates the Date-Time field every time the job is executed. At the updated Date-Time value the schedule runs again, and a new record is added to Form_A after every interval you configured in for the task.
In this case, we're adding a new record in Form_A every 3 minutes to check if the frequency of task execution is working correctly.
Similarly, we can configure any set of tasks/scripts, like sending an email or SMS hourly instead of inserting a record like we did in our example.
Note: Refer to the attached screenshots for a better understanding of the process.
We hope this post on Schedules was useful to you. If you have any questions, feel free to add them as comments below. We'll be happy to address them all for you!
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