Tip #2: 10 simple functions that will save you time

Tip #2: 10 simple functions that will save you time

Functions are an integral part of a spreadsheet. With more than 350 functions available in Zoho Sheet, you might find it difficult to find ones that are useful to you. That's why we're here with a small list of simple functions that everybody can use in their day-to-day work. 

1. SUM
SUM is used to find the total of the given numerical values. You can save more time with the Autosum shortcut Alt+= after selecting the desired cells.

AVERAGE is used to find the mean of the given values. That is, it gives the result of the sum of selected values divided by the number of values. You can use AVERAGE to find results, like the average monthly expense in a year, or the average count of a product sold over a period.

COUNT is used to find the number of numerical values in a given range. It can be used in combination with other functions such as IF, and AND. 

COUNTA is used to find the number of non-empty cells in a given range. Similar to COUNT, it can be used in combination with other functions. For example, you can use it to find the total number of entries in a non-contiguous data region or table.

Similar to COUNT and COUNTA, COUNTBLANK is used to find the number of blank cells in a given range. You can use it to find the number of values missing in a given table/range.

TODAY is used to get the current date in the resultant cell. For example, you can use this function in invoice or calendar templates where the current date is required. Similarly, you can use NOW to get the current date and time in a single cell.

7. IF
IF is used to obtain a result based on logical conditions. Nested IFs i.e. IF condition placed within another IF condition, can be used to test more conditions. For example, IF can be used to display test results and grades using predefined conditions. 

8. LEN
LEN is used to find the count of characters in a given text. If you're a content marketer, you'll be familiar with character limits for titles, descriptions, or even tweets. While also keeping a record of changes, make sure your content stays in the required size with LEN.

CONCATENATE is used to append the content of two given cell ranges or a cell range and a text. For example, you can use it to combine the first and last names from two given columns.

10. MAX & MIN
MAX & MIN are used to find the highest and lowest values respectively, from a given set of values. They can be used in combination with other functions such as IF, AND, SUM, AVERAGE etc. For example, you can use MAX to find the product with the highest sales in a month.

Here's a bonus tip:  every time you have to fill many cells in a column with a particular formula, just enter the formula in the first cell of the table and double click on the bottom right of the selection to fill it (This works only when there is data in the cell range to the left/right).

Hope you all found this useful! Here's a list of all functions in Zoho Sheet.

Which simple functions do you use often? Tell us in the comments below.

            Zoho Marketing Automation
                      • Sticky Posts

                      • Tip #7: Four things you didn't know you can do with Conditional Formatting

                        Conditional formatting helps you highlight and visualize data in your spreadsheet based on provided rules. Zoho Sheet offers three types of conditional formatting: Classic, Color Scales, and Icon Sets. If you're already familiar with how Conditional Formatting works, here are some bonus tips for Classic formats: Customize rules with formulas Zoho Sheet allows you to create personalized rules based on formulas. For example, in a task list you can use customized formulas to highlight tasks which are
                      • Tip #15: Stop guessing and start estimating with Zoho Sheet's Goal Seek

                        Goal Seek is an ideal spreadsheet tool for devising estimates, as it helps you retrieve your desired output value when the input values are not known. In other words, Goal Seek does back-solving to find input values once you've provided an output value.
                      • Tip #10: 3 helpful ways to use data validation in your spreadsheet

                        Data validation in spreadsheets makes data entry processes more efficient, while helping reduce inconsistencies and errors in your data sets. In this article, we'll look at three ways you can use data validations to create useful dropdown lists in your
                      • Tip #8: Using RAND and RANDBETWEEN functions to generate random data sets

                        Have you ever spent hours working on a sample data record for a demonstration? We're here to show you how to do it in less time. If you want to generate a sample data set for a demonstration, or just to learn how a pivot table works, using the RAND and
                      • Tip #3: Save your time by replicating formats

                        Formatting helps to create more visually appealing spreadsheets while keeping data organized. Selectively applying formatting options to your work, such as applying fonts, currency formats, or colors, can be time-consuming and repetitive. Replicating formatting guidelines for your work can help remove the burden of applying these menial tasks, which improve overall productivity in your workflow.  Let's say you are collaborating on a spreadsheet with your team and you have to create a combined report.

                      Zoho Pagesense Resources

                        Zoho SalesIQ Resources

                              Zoho TeamInbox Resources

                                Zoho DataPrep Resources

                                  Zoho CRM Plus Resources

                                    Zoho Books Resources

                                      Zoho Subscriptions Resources

                                        Zoho Desk Resources

                                          Zoho Projects Resources

                                            Zoho Sprints Resources

                                              Qntrl Resources

                                                Zoho Creator Resources

                                                  Zoho WorkDrive Resources

                                                    Zoho Campaigns Resources

                                                      Zoho CRM Resources

                                                            Design. Discuss. Deliver.

                                                            Create visually engaging stories with Zoho Show.

                                                            Get Started Now