Tip #2: How to use 'Signatures' effectively in Zoho Mail
Signatures in emails are essential and inevitable to add a professional touch to your emails. Signatures not only make your email look professional, they also reinforce the authenticity of your emails.
Follow the steps below to create a professional looking email signature, and add it automatically to every email you compose.
Steps to create a signature:
- Go to Settings.
- Open Signature settings
- Click 'Add new signature'.
- Provide a name to the signature
- Add the contents of the signature
- Format the signature to match your preference.
- Ideally your signature will have your name, designation, name of the organization.
- Adding phone numbers or social media links are optional and depends on the nature of your job and role.
- Adding your organization's logo and linking it to your website will improve your credibility.
- Select 'Associate email address' to associate this signature with 'from' email addresses.
- Click 'Save' to save the signature.
The next time you compose, the signature will automatically appear in your editor. You can create multiple signatures and associate them with different from addresses as default signatures.
You can also change the current signature using the Insert Signature option in the composer.
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See you next week with another useful tip!
Tip 1: How to paste images in Zoho Mail - Insert/ Embed images inline with email
We all add screenshots, or copy paste images in our emails. Often we rely on third party tools to annotate them, save and them embed them in our emails. No more image hassles! Just paste the screenshot you captured, annotate it, and embed the image right inside your email. Steps: Compose the email. Copy the image you want to embed, to the clipboard. In the editor, place the cursor on the exact location where you want to embed the inline image. Hit Ctrl + V to paste the image or choose Paste from
Tip #4: How to schedule and send emails later - Future emails in Zoho Mail
Sending an email doesn't end with using the correct phrases and hitting the send button. 'Timing' the email correctly is equally significant when it comes to business emails, in this age of communication across nations and in varied timezones. Wouldn’t it be good if you can draft and send your emails now and time it to reach your recipients at their peak productive time in their own time zone? With the email scheduling feature in Zoho Mail, you can exactly do that. Steps to schedule an email to
Tip #10: How to use 'Notes' more effectively - Notes in Zoho Mail
Creating lot of notes for different purposes? Finding it difficult to organize the notes created. Worry no more. Just create 'Books' to organize a set of 'Notes' of similar category. In each group and your personal Notes section, you can create Books and categorize your Notes better under the relevant books. Steps to create a Notebook: Navigate to the Notes application in your inbox. Right click either My Notes or any of the groups that you're a part of. Select Create Book from the options listed.
Tip #12: How to get effective Email 'Notifications' - Add Sound Notifications in Zoho Mail
Never miss an email again. With effective sound notifications, Zoho Mail notifies you of emails that are important to you based on your custom folder preferences. Steps to add sound notifications for new emails: Login to your Zoho Mail account. Navigate to Settings >> System In Sound Notifications, select the preferred sound from the list of sounds available. You can choose the folders for which you want to enable sound notification. In Settings >> Folders, select the 'Notification' checkbox
Tip #6: How to manage your Bookmarks (URL/ Links) in Zoho Mail
In this age of Internet and social networking, every information reaches us via URLs of news sites, tech-blogs, social networking sites or knowledge bases. We all have an avalanche of bookmarks or shortcuts of various categories and groups. We use some of them for referring information and certain others to share with our teams, colleagues, friends or in social networks. Zoho Mail provides you a very flexible and easy way to organize and manage your bookmarks right within your Inbox. You can have
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