Tip #26: Filter your records before merging a document
Tom is an HR executive who has to send onboarding emails every month to newly joined employees. He has a master spreadsheet with all the employee details, and new employees are added to them as they join.
It's the month of March and Tom has to send onboarding emails to employees who've joined this month. But, how is Tom going to go through a big spreadsheet with multiple new and past information, and send onboarding emails to the set of newly joined employees?
Simple, by filtering and merging them in batches.
Writer lets you filter records before merging a document, so you can avoid sending emails to previously contacted recipients. Here's how:
1. Prepare the template and choose the data source (To learn more about creating templates, click here)
2. Click on the Filter option, next to the data source. Now Tom can either filter the data by specifying the range or by using the conditions.
Tom can use filters to specify the range of the data to be included.
By filtering using range
1. Choose the Between a particular range option and specify the range as 23-38 (as the 23rd record is the first employee who joined in March and the 38th record is the last).
2. Now after merging, the merged result will affect only records from 23 to 38.
Additionally, Tom can also filter the data by adding a condition that includes only employees who've joined in March.
By filtering using conditions
1. Choose the Based on Conditions option. Since Tom is filtering based on the month of joining, he would select the condition as Month of joining <contains> March.
2. Now after merging, the merged result will only pull the details of employees who have joined in March.
Tom is now happy that he got the job done right and didn't end up spamming his older employees. Got questions regarding this feature? Let us know in the comments below.
Happy writing!
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Want to get the most out of Writer and speed up your work? You've come to the right place. We've compiled some productive shortcuts in Writer that can help you get work done more quickly: 1. Look up synonyms No more need for a bulky thesaurus! Use Writer's synonym suggestions to explore different word choices, and find the one that fits your style and tone the best. All you have to do is right-click on a word, and select Synonyms from the dropdown list. 2. Insert images, tables and more TypingTip #26: Filter your records before merging a document
Tom is an HR executive who has to send onboarding emails every month to newly joined employees. He has a master spreadsheet with all the employee details, and new employees are added to them as they join. It's the month of March and Tom has to send onboarding emails to employees who've joined this month. But, how is Tom going to go through a big spreadsheet with multiple new and past information, and send onboarding emails to the set of newly joined employees? Simple, by filtering and mergingTip: #11 Collaboratively fill documents with your colleagues and clients
Last week we talked about how Fillable Fields can help you create contracts and proposal templates you can repurpose across your processes. This week, we'll talk in detail about how to collaboratively fill those templates with your clients and team. Say you've entered into a contract with multiple clients but the final contract amount is still under negotiation. Using fillable fields, partners can quote their contract fee directly in the template document without affecting other areas of the document. YouTip #07: Five best defaults in Writer you can change to complement the way you work
Find yourself adjusting settings to the way you like every time you create a new document? Try tweaking the default settings instead. From font styles to auto correct options and more, here are the five best defaults settings you can control. 1. Default font style Use your favorite typography across all your documents. You can customize a font style by adding a color, adjusting its size and more, and then set it as default. To do this, go to More Options > Format > Font. Choose a font styleTip #06: Make the best use of Zia in Writer
About to share your work with your team? Looking to get a second opinion quickly before that? Let Zia do it. Zia, Zoho's AI-powered intelligent assistant is now part of Writer. She's trained to check and polish your work. She doesn't just read, she understands. So apart from grammar and spelling checks, she'll let you know when you've used a wrong adjective, or have missed out words based on the context of your piece. Every time you write, Zia makes a scorecard after carefully assessing your
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