Tip #5: How naming ranges, constants, and formulas can simplify things for you.

Tip #5: How naming ranges, constants, and formulas can simplify things for you.

Defining names for ranges, constant values, and formulas helps make your spreadsheets clear, eliminates manual errors, and makes short work of quick calculations. It also saves you time by preventing you from having to hunt for values and references.

 

Named range for quick navigation

                                           
 

For spreadsheets with numerous sheets of data, defined names make it much easier to navigate across them. Instead of spending your time scrolling through rows and rows of data, you can create a defined name for the cell range and get to it instantly by just typing the name in the cell reference tab. 

 

Named range in formulas 

   

Let's say you're preparing a marketing budget or ROI for your team to review. Named ranges in your formulas make the report self-explanatory and save time you would otherwise spend on explaining every calculation in your sheet.

 

Named constants

                                      

 


Are you someone who deals with tax rates, service charges, or any other constant values that are often used in your calculations? You can save all your constant values with names and use them in your formulas or data just by entering the names. Keeping all of your values saved lets you quickly and easily create error-free reports.

 

Named expressions

                                                  

Names aren't just for ranges and values. You can also name those formulas you often use in your spreadsheets. You can even choose to have relative or absolute cell references while creating a named expression.

 

Give defined names a try

Defined names are incredibly flexible. You can edit or delete defined names at anytime, and any edit made to an already existing name will alter it in all the formulas and cells used.

 

You can find the option to define names under the Insert menu. Give defined names a try and let us know how useful they were to you.


Are there any specific features you'd like to see in future tips? Mention them in the comments below!

 

Join the Zoho Sheet community and stay updated on the latest features, interact with fellow users, and the team behind Zoho Sheet. For more such exciting tips follow our Tips and Tricks forum.











    • Sticky Posts

    • Tip #3: Save your time by replicating formats

      Formatting helps to create more visually appealing spreadsheets while keeping data organized. Selectively applying formatting options to your work, such as applying fonts, currency formats, or colors, can be time-consuming and repetitive. Replicating formatting guidelines for your work can help remove the burden of applying these menial tasks, which improve overall productivity in your workflow.  Let's say you are collaborating on a spreadsheet with your team and you have to create a combined report.
    • Tip #1: Handy shortcuts to move around your spreadsheet

        No matter the application, keyboard shortcuts are always a great way to save time and make you more productive. Here are a few quick key actions you can use in Zoho Sheet to navigate within your spreadsheet.    Moving to the next cell (Tab, Enter, Shift+Tab) You can use the Enter key to move to the cell below, from edit mode, while the Tab and Shift+Tab keys help you move to cells on the right and left respectively. Once you're done filling a row using the Tab key, pressing Enter will take you
    • Tip #7: Four things you didn't know you can do with Conditional Formatting

      Conditional formatting helps you highlight and visualize data in your spreadsheet based on provided rules. Zoho Sheet offers three types of conditional formatting: Classic, Color Scales, and Icon Sets. If you're already familiar with how Conditional Formatting works, here are some bonus tips for Classic formats: Customize rules with formulas Zoho Sheet allows you to create personalized rules based on formulas. For example, in a task list you can use customized formulas to highlight tasks which are
    • Tip #5: How naming ranges, constants, and formulas can simplify things for you.

      Defining names for ranges, constant values, and formulas helps make your spreadsheets clear, eliminates manual errors, and makes short work of quick calculations. It also saves you time by preventing you from having to hunt for values and references.   Named range for quick navigation                                               For spreadsheets with numerous sheets of data, defined names make it much easier to navigate across them. Instead of spending your time scrolling through rows and rows of
    • Tip #2: 10 simple functions that will save you time

      Functions are an integral part of a spreadsheet. With more than 350 functions available in Zoho Sheet, you might find it difficult to find ones that are useful to you. That's why we're here with a small list of simple functions that everybody can use in their day-to-day work.  1. SUM SUM is used to find the total of the given numerical values. You can save more time with the Autosum shortcut Alt+= after selecting the desired cells. 2. AVERAGE AVERAGE is used to find the mean of the given values. That

    Zoho Pagesense Resources

        Zoho SalesIQ Resources



              Zoho TeamInbox Resources

                Zoho DataPrep Resources


                    Zoho CRM Plus Resources

                      Zoho Books Resources


                        Zoho Subscriptions Resources

                          Zoho Desk Resources

                            Zoho Projects Resources


                              Zoho Sprints Resources


                                Qntrl Resources


                                  Zoho Creator Resources


                                    Zoho WorkDrive Resources




                                        Zoho Campaigns Resources

                                          Zoho CRM Resources

                                                      Design. Discuss. Deliver.

                                                      Create visually engaging stories with Zoho Show.

                                                      Get Started Now