Video Tip #11: Work confidently with your team with Zoho WorkDrive

Video Tip #11: Work confidently with your team with Zoho WorkDrive

Hello everyone,
 
We hope you and your loved ones are safe and well.
 
We're back with another helpful video tip for you. WorkDrive offers multiple features to help you work confidently with your team, and, today's video showcases two of these features: Version History and Check Out/Check In.
 
With more and more teams working remotely, most of our discussions and collaborative work have moved from in-person meetings to documents. In this video, we'll show how you can work with your team without having to worry about losing important information or control over your documents.



We hope you found this tip useful. If you have any questions, feel free to drop them in the comments below or email us at support@zohoworkdrive.com

Stay tuned for more WorkDrive video tips! 

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