Zoho Books: Please ensure that the "description" has less than 100 characters.

Zoho Books: Please ensure that the "description" has less than 100 characters.

I have this code written to convert Quote into an invoice and keep getting an error even while saving the code. 

Error: Please ensure that the "description" has less than 100 characters.

  1. // Replace with your actual organization ID and connection name
  2.     org_id = "7004318259";
  3.     connection_name = "zohobooks";

  4.     // Fetch the quote details using the provided quote_id
  5.     quote_response = zoho.books.getRecordsByID("Estimates", org_id, quote_id, connection_name);
  6.     estimate = quote_response.get("estimate");

  7.     if (estimate.isEmpty())
  8.     {
  9.         info "Quote not found for ID: " + quote_id;
  10.         return;
  11.     }

  12.     // Extract key details from the quote
  13.     customer_id = estimate.get("customer_id");
  14.     zcrm_potential_id = estimate.get("zcrm_potential_id");
  15.     if(zcrm_potential_id != "" && zcrm_potential_id != null)
  16.     {
  17.         deals = zoho.crm.getRecordById("Deals",zcrm_potential_id);
  18.         What_type_of_job_is_this = deals.get("What_type_of_job_is_this");
  19.     }
  20.     estimate_id = estimate.get("estimate_id");
  21.     estimate_number = estimate.get("estimate_number");
  22.     currency_id = estimate.get("currency_id");
  23.     line_items = estimate.get("line_items");

  24.     // Initialize lists to hold Supply and Installation items
  25.     if(What_type_of_job_is_this == "Mixed Scope (Supply + Install)")
  26.     {
  27.         supply_items = List();
  28.         installation_items = List();

  29.         // Filter line items based on Item Category
  30.         for each  item in line_items
  31.         {
  32.             // Access the custom field "Item Category"
  33.             custom_fields = item.get("item_custom_fields");
  34.             item_category = "";
  35.             for each  cf in custom_fields
  36.             {
  37.                 if(cf.get("label") == "Item Category")
  38.                 {
  39.                     item_category = cf.get("value");
  40.                     break;
  41.                 }
  42.             }

  43.             // Create an item map for invoice creation, including tax
  44.             item_map = Map();
  45.             item_map.put("item_id",item.get("item_id"));
  46.             item_map.put("quantity",item.get("quantity"));
  47.             item_map.put("rate",item.get("rate"));
  48.             item_map.put("tax_id",item.get("tax_id"));
  49.             // Include tax ID (e.g., GST)
  50.             description = item.get("description");
  51.             if(description.length() > 100)
  52.             {
  53.                 description = description.subString(0,100); // Truncate to 100 characters
  54.             }
  55.             item_map.put("description",description);
  56.             // Optional: from quote, limited to 100 characters
  57.             item_map.put("unit",item.get("unit"));
  58.             // Optional: from quote

  59.             if(item_category.equalsIgnoreCase("Supply"))
  60.             {
  61.                 supply_items.add(item_map);
  62.             }
  63.             else if(item_category.equalsIgnoreCase("Installation"))
  64.             {
  65.                 installation_items.add(item_map);
  66.             }
  67.         }

  68.         // Prepare common invoice details
  69.         current_date = today;
  70.         current_date = current_date.toString("yyyy-MM-dd");
  71.         // Format for API
  72.         due_date = addDay(current_date,30).toString("yyyy-MM-dd");

  73.         // API URL for Zoho Books Invoices endpoint
  74.         base_url = "https://www.zohoapis.com.au/books/v3/invoices?organization_id=" + org_id;

  75.         // Create Supply Invoice if there are Supply items
  76.         if(!supply_items.isEmpty())
  77.         {
  78.             supply_invoice_map = Map();
  79.             supply_invoice_map.put("customer_id",customer_id);
  80.             supply_invoice_map.put("currency_id",currency_id);
  81.             supply_invoice_map.put("date",current_date);
  82.             supply_invoice_map.put("due_date",due_date);
  83.             supply_invoice_map.put("line_items",supply_items);
  84.             supply_invoice_map.put("reference_number","SUP-" + estimate_number);
  85.             supply_invoice_map.put("notes",estimate.get("notes"));
  86.             supply_invoice_map.put("terms",estimate.get("terms"));
  87.             supply_invoice_map.put("invoiced_estimate_id",estimate_id);
  88.             // Link to estimate
  89.             supply_invoice_map.put("zcrm_potential_id",zcrm_potential_id);
  90.             // CRM deal link
  91.             supply_invoice_map.put("ignore_auto_number_generation",false);
  92.             // Auto-generate invoice number
  93.             supply_invoice_map.put("is_inclusive_tax",false);
  94.             // Match your sample
  95.             supply_invoice_map.put("discount",0);
  96.             // From quote
  97.             supply_invoice_map.put("shipping_charge",0);
  98.             // From quote
  99.             supply_invoice_map.put("adjustment",0);
  100.             // From quote

  101.             // Convert map to JSON string for API
  102.             parameters_data = supply_invoice_map.toString();

  103.             // Invoke URL to create Supply Invoice
  104.             response = invokeurl
  105.             [
  106.                 url :base_url
  107.                 type :POST
  108.                 parameters:parameters_data
  109.                 connection:"zohobooks"
  110.             ];
  111.             info response;
  112.         }

  113.         // Create Installation Invoice if there are Installation items
  114.         if(!installation_items.isEmpty())
  115.         {
  116.             installation_invoice_map = Map();
  117.             installation_invoice_map.put("customer_id",customer_id);
  118.             installation_invoice_map.put("currency_id",currency_id);
  119.             installation_invoice_map.put("date",current_date);
  120.             installation_invoice_map.put("due_date",due_date);
  121.             installation_invoice_map.put("line_items",installation_items);
  122.             installation_invoice_map.put("reference_number","INST-" + estimate_number);
  123.             installation_invoice_map.put("notes",estimate.get("notes"));
  124.             installation_invoice_map.put("terms",estimate.get("terms"));
  125.             installation_invoice_map.put("invoiced_estimate_id",estimate_id);
  126.             // Link to estimate
  127.             installation_invoice_map.put("zcrm_potential_id",zcrm_potential_id);
  128.             // CRM deal link
  129.             installation_invoice_map.put("ignore_auto_number_generation",false);
  130.             // Auto-generate invoice number
  131.             installation_invoice_map.put("is_inclusive_tax",false);
  132.             // Match your sample
  133.             installation_invoice_map.put("discount",0);
  134.             // From quote
  135.             installation_invoice_map.put("shipping_charge",0);
  136.             // From quote
  137.             installation_invoice_map.put("adjustment",0);
  138.             // From quote

  139.             // Convert map to JSON string for API
  140.             parameters_data = installation_invoice_map.toString();

  141.             // Invoke URL to create Installation Invoice
  142.             response = invokeurl
  143.             [
  144.                 url :base_url
  145.                 type :POST
  146.                 parameters:parameters_data
  147.                 connection:"zohobooks"
  148.             ];
  149.             info response;
  150.         }
  151.     }
  152.     else
  153.     {
  154.         supply_items = List();

  155.         // Create an item map for invoice creation, including tax
  156.         for each  item in line_items
  157.         {
  158.             // Create an item map for invoice creation, including tax
  159.             item_map = Map();
  160.             item_map.put("item_id",item.get("item_id"));
  161.             item_map.put("quantity",item.get("quantity"));
  162.             item_map.put("rate",item.get("rate"));
  163.             item_map.put("tax_id",item.get("tax_id"));
  164.             // Include tax ID (e.g., GST)
  165.             description = item.get("description");
  166.             if(description.length() > 100)
  167.             {
  168.                 description = description.subString(0,100); // Truncate to 100 characters
  169.             }
  170.             item_map.put("description",description);
  171.             // Optional: from quote, limited to 100 characters
  172.             item_map.put("unit",item.get("unit"));
  173.             supply_items.add(item_map);
  174.         }

  175.         // Prepare common invoice details
  176.         current_date = today;
  177.         current_date = current_date.toString("yyyy-MM-dd");
  178.         // Format for API
  179.         due_date = addDay(current_date,30).toString("yyyy-MM-dd");

  180.         // API URL for Zoho Books Invoices endpoint
  181.         base_url = "https://www.zohoapis.com.au/books/v3/invoices?organization_id=" + org_id;

  182.         // Create Supply Invoice if there are Supply items
  183.         supply_invoice_map = Map();
  184.         supply_invoice_map.put("customer_id",customer_id);
  185.         supply_invoice_map.put("currency_id",currency_id);
  186.         supply_invoice_map.put("date",current_date);
  187.         supply_invoice_map.put("due_date",due_date);
  188.         supply_invoice_map.put("line_items",supply_items);
  189.         supply_invoice_map.put("reference_number",estimate_number);
  190.         supply_invoice_map.put("notes",estimate.get("notes"));
  191.         supply_invoice_map.put("terms",estimate.get("terms"));
  192.         supply_invoice_map.put("invoiced_estimate_id",estimate_id);
  193.         // Link to estimate
  194.         supply_invoice_map.put("zcrm_potential_id",zcrm_potential_id);
  195.         // CRM deal link
  196.         supply_invoice_map.put("ignore_auto_number_generation",false);
  197.         // Auto-generate invoice number
  198.         supply_invoice_map.put("is_inclusive_tax",false);
  199.         // Match your sample
  200.         supply_invoice_map.put("discount",0);
  201.         // From quote
  202.         supply_invoice_map.put("shipping_charge",0);
  203.         // From quote
  204.         supply_invoice_map.put("adjustment",0);
  205.         // From quote

  206.         // Convert map to JSON string for API
  207.         parameters_data = supply_invoice_map.toString();

  208.         // Invoke URL to create Supply Invoice
  209.         response = invokeurl
  210.         [
  211.             url :base_url
  212.             type :POST
  213.             parameters:parameters_data
  214.             connection:"zohobooks"
  215.         ];
  216.         info response;
  217.     }

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