Zoho Books: Please ensure that the "description" has less than 100 characters.

Zoho Books: Please ensure that the "description" has less than 100 characters.

I have this code written to convert Quote into an invoice and keep getting an error even while saving the code. 

Error: Please ensure that the "description" has less than 100 characters.

  1. // Replace with your actual organization ID and connection name
  2.     org_id = "7004318259";
  3.     connection_name = "zohobooks";

  5.     // Fetch the quote details using the provided quote_id
  6.     quote_response = zoho.books.getRecordsByID("Estimates", org_id, quote_id, connection_name);
  7.     estimate = quote_response.get("estimate");

  9.     if (estimate.isEmpty())
  10.     {
  11.         info "Quote not found for ID: " + quote_id;
  12.         return;
  13.     }

  15.     // Extract key details from the quote
  16.     customer_id = estimate.get("customer_id");
  17.     zcrm_potential_id = estimate.get("zcrm_potential_id");
  18.     if(zcrm_potential_id != "" && zcrm_potential_id != null)
  19.     {
  20.         deals = zoho.crm.getRecordById("Deals",zcrm_potential_id);
  21.         What_type_of_job_is_this = deals.get("What_type_of_job_is_this");
  22.     }
  23.     estimate_id = estimate.get("estimate_id");
  24.     estimate_number = estimate.get("estimate_number");
  25.     currency_id = estimate.get("currency_id");
  26.     line_items = estimate.get("line_items");

  28.     // Initialize lists to hold Supply and Installation items
  29.     if(What_type_of_job_is_this == "Mixed Scope (Supply + Install)")
  30.     {
  31.         supply_items = List();
  32.         installation_items = List();

  34.         // Filter line items based on Item Category
  35.         for each  item in line_items
  36.         {
  37.             // Access the custom field "Item Category"
  38.             custom_fields = item.get("item_custom_fields");
  39.             item_category = "";
  40.             for each  cf in custom_fields
  41.             {
  42.                 if(cf.get("label") == "Item Category")
  43.                 {
  44.                     item_category = cf.get("value");
  45.                     break;
  46.                 }
  47.             }

  49.             // Create an item map for invoice creation, including tax
  50.             item_map = Map();
  51.             item_map.put("item_id",item.get("item_id"));
  52.             item_map.put("quantity",item.get("quantity"));
  53.             item_map.put("rate",item.get("rate"));
  54.             item_map.put("tax_id",item.get("tax_id"));
  55.             // Include tax ID (e.g., GST)
  56.             description = item.get("description");
  57.             if(description.length() > 100)
  58.             {
  59.                 description = description.subString(0,100); // Truncate to 100 characters
  60.             }
  61.             item_map.put("description",description);
  62.             // Optional: from quote, limited to 100 characters
  63.             item_map.put("unit",item.get("unit"));
  64.             // Optional: from quote

  66.             if(item_category.equalsIgnoreCase("Supply"))
  67.             {
  68.                 supply_items.add(item_map);
  69.             }
  70.             else if(item_category.equalsIgnoreCase("Installation"))
  71.             {
  72.                 installation_items.add(item_map);
  73.             }
  74.         }

  76.         // Prepare common invoice details
  77.         current_date = today;
  78.         current_date = current_date.toString("yyyy-MM-dd");
  79.         // Format for API
  80.         due_date = addDay(current_date,30).toString("yyyy-MM-dd");

  82.         // API URL for Zoho Books Invoices endpoint
  83.         base_url = "https://www.zohoapis.com.au/books/v3/invoices?organization_id=" + org_id;

  85.         // Create Supply Invoice if there are Supply items
  86.         if(!supply_items.isEmpty())
  87.         {
  88.             supply_invoice_map = Map();
  89.             supply_invoice_map.put("customer_id",customer_id);
  90.             supply_invoice_map.put("currency_id",currency_id);
  91.             supply_invoice_map.put("date",current_date);
  92.             supply_invoice_map.put("due_date",due_date);
  93.             supply_invoice_map.put("line_items",supply_items);
  94.             supply_invoice_map.put("reference_number","SUP-" + estimate_number);
  95.             supply_invoice_map.put("notes",estimate.get("notes"));
  96.             supply_invoice_map.put("terms",estimate.get("terms"));
  97.             supply_invoice_map.put("invoiced_estimate_id",estimate_id);
  98.             // Link to estimate
  99.             supply_invoice_map.put("zcrm_potential_id",zcrm_potential_id);
  100.             // CRM deal link
  101.             supply_invoice_map.put("ignore_auto_number_generation",false);
  102.             // Auto-generate invoice number
  103.             supply_invoice_map.put("is_inclusive_tax",false);
  104.             // Match your sample
  105.             supply_invoice_map.put("discount",0);
  106.             // From quote
  107.             supply_invoice_map.put("shipping_charge",0);
  108.             // From quote
  109.             supply_invoice_map.put("adjustment",0);
  110.             // From quote

  112.             // Convert map to JSON string for API
  113.             parameters_data = supply_invoice_map.toString();

  115.             // Invoke URL to create Supply Invoice
  116.             response = invokeurl
  117.             [
  118.                 url :base_url
  119.                 type :POST
  120.                 parameters:parameters_data
  121.                 connection:"zohobooks"
  122.             ];
  123.             info response;
  124.         }

  126.         // Create Installation Invoice if there are Installation items
  127.         if(!installation_items.isEmpty())
  128.         {
  129.             installation_invoice_map = Map();
  130.             installation_invoice_map.put("customer_id",customer_id);
  131.             installation_invoice_map.put("currency_id",currency_id);
  132.             installation_invoice_map.put("date",current_date);
  133.             installation_invoice_map.put("due_date",due_date);
  134.             installation_invoice_map.put("line_items",installation_items);
  135.             installation_invoice_map.put("reference_number","INST-" + estimate_number);
  136.             installation_invoice_map.put("notes",estimate.get("notes"));
  137.             installation_invoice_map.put("terms",estimate.get("terms"));
  138.             installation_invoice_map.put("invoiced_estimate_id",estimate_id);
  139.             // Link to estimate
  140.             installation_invoice_map.put("zcrm_potential_id",zcrm_potential_id);
  141.             // CRM deal link
  142.             installation_invoice_map.put("ignore_auto_number_generation",false);
  143.             // Auto-generate invoice number
  144.             installation_invoice_map.put("is_inclusive_tax",false);
  145.             // Match your sample
  146.             installation_invoice_map.put("discount",0);
  147.             // From quote
  148.             installation_invoice_map.put("shipping_charge",0);
  149.             // From quote
  150.             installation_invoice_map.put("adjustment",0);
  151.             // From quote

  153.             // Convert map to JSON string for API
  154.             parameters_data = installation_invoice_map.toString();

  156.             // Invoke URL to create Installation Invoice
  157.             response = invokeurl
  158.             [
  159.                 url :base_url
  160.                 type :POST
  161.                 parameters:parameters_data
  162.                 connection:"zohobooks"
  163.             ];
  164.             info response;
  165.         }
  166.     }
  167.     else
  168.     {
  169.         supply_items = List();

  171.         // Create an item map for invoice creation, including tax
  172.         for each  item in line_items
  173.         {
  174.             // Create an item map for invoice creation, including tax
  175.             item_map = Map();
  176.             item_map.put("item_id",item.get("item_id"));
  177.             item_map.put("quantity",item.get("quantity"));
  178.             item_map.put("rate",item.get("rate"));
  179.             item_map.put("tax_id",item.get("tax_id"));
  180.             // Include tax ID (e.g., GST)
  181.             description = item.get("description");
  182.             if(description.length() > 100)
  183.             {
  184.                 description = description.subString(0,100); // Truncate to 100 characters
  185.             }
  186.             item_map.put("description",description);
  187.             // Optional: from quote, limited to 100 characters
  188.             item_map.put("unit",item.get("unit"));
  189.             supply_items.add(item_map);
  190.         }

  192.         // Prepare common invoice details
  193.         current_date = today;
  194.         current_date = current_date.toString("yyyy-MM-dd");
  195.         // Format for API
  196.         due_date = addDay(current_date,30).toString("yyyy-MM-dd");

  198.         // API URL for Zoho Books Invoices endpoint
  199.         base_url = "https://www.zohoapis.com.au/books/v3/invoices?organization_id=" + org_id;

  201.         // Create Supply Invoice if there are Supply items
  202.         supply_invoice_map = Map();
  203.         supply_invoice_map.put("customer_id",customer_id);
  204.         supply_invoice_map.put("currency_id",currency_id);
  205.         supply_invoice_map.put("date",current_date);
  206.         supply_invoice_map.put("due_date",due_date);
  207.         supply_invoice_map.put("line_items",supply_items);
  208.         supply_invoice_map.put("reference_number",estimate_number);
  209.         supply_invoice_map.put("notes",estimate.get("notes"));
  210.         supply_invoice_map.put("terms",estimate.get("terms"));
  211.         supply_invoice_map.put("invoiced_estimate_id",estimate_id);
  212.         // Link to estimate
  213.         supply_invoice_map.put("zcrm_potential_id",zcrm_potential_id);
  214.         // CRM deal link
  215.         supply_invoice_map.put("ignore_auto_number_generation",false);
  216.         // Auto-generate invoice number
  217.         supply_invoice_map.put("is_inclusive_tax",false);
  218.         // Match your sample
  219.         supply_invoice_map.put("discount",0);
  220.         // From quote
  221.         supply_invoice_map.put("shipping_charge",0);
  222.         // From quote
  223.         supply_invoice_map.put("adjustment",0);
  224.         // From quote

  226.         // Convert map to JSON string for API
  227.         parameters_data = supply_invoice_map.toString();

  229.         // Invoke URL to create Supply Invoice
  230.         response = invokeurl
  231.         [
  232.             url :base_url
  233.             type :POST
  234.             parameters:parameters_data
  235.             connection:"zohobooks"
  236.         ];
  237.         info response;
  238.     }

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                                                                                                            • How to download all attachments from inbox, send, other folders in one go

                                                                                                              Hi All, Appreciate if anyone could help me with steps for below requirement. How to download all attachments from inbox, send, other folders in one go. Even mapping to new folder will help me. Thanks in advance.

                                                                                                            • Recruit paid support?

                                                                                                              Hi all, Could anyone who has paid support package advise if it provides value for money with regards to support response times? Exploring the idea as unfortunately when we have faced issues with Recruit it has been a 7+ day timescale from reporting to

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