Here is my intended workflow-

I have a bunch of IT Projects that require info from the client.

I would want to contact the client, tell them about the project, then mark that 'contact' task off in Projects.

I want that 'task completion' to trigger an email to be sent to the client with the form link so they can fill it out, then the info to come back into Projects.

Am I thinking about this the wrong way?

Is there an easier way?