Organization activity logs
Administrators can now view a more detailed history of activity across users within a Zoho Sign organization. In addition to sender and recipient activity in documents, many other administrative actions such as addition and removal of users, creation of templates and SignForms, sharing of documents and templates, changes to contacts, folders, and document types, and changes to document signature requests and some general settings and account configurations are now audited within Zoho Sign. These activities can be monitored by administrators by visiting Reports >> Activity log from the Zoho Sign dashboard.
Export option for signer field data from signed documents in bulk send
In the case where documents have been sent to many recipients in bulk, users can now export the document field data entered by signers at the time of signing in a CSV file. Users can access this option by visiting Documents >> Sent >> Bulk send and opening the desired bulk send request.
Enhanced options for downloading documents
Users now have multiple options to choose from when downloading documents from Zoho Sign. Users may choose to download just the documents in a request (in a ZIP file if more than one), or just the completion certificate, or all of them in a ZIP file, or all of them merged into a single PDF file. In the case of the merged PDF file, the file will only contain the common digital signature certificate issued to Zoho Sign and the signatures of the individual signers will be captured merely as visible signatures.
Enhancements to setting up webhooks
Users now have the option to send a sample payload to the callback URL when setting up a webhook. This can be used to test the payload delivery and verify the webhook's configuration and connectivity. Learn more
Option to unsubscribe from recipient reminders
Recipients now have the option to unsubscribe from further reminders for documents awaiting their signatures or approval. This can prevent recipients from receiving too many emails during the paperwork turnaround period and also serves as a minor anti-spam measure. This is available to both users of Zoho Sign and external signers when they receive document signature requests.
New fonts for signer field data in documents
Zoho Sign now supports two new additional fonts—Lato and Poppins—in the Document Viewer screen for signer fields. Senders can set these fonts for text-based fields from the formatting options available when adding them to documents.
Launch of service in the Japan datacenter
Zoho Sign has now launched services from our Japanese data centers. Previously, Japanese customers were served from our US data centers, but now the ability to store and manage their paperwork digitally within Japan will help them comply better with the strict domestic security requirements. The service in the Japanese data center also includes digital document timestamping via SEIKO Cyber Time, an officially certified timestamping authority (TSA) in Japan. Zoho Sign is available in Japan both as a standalone subscription or as a part of the Zoho One bundle. Learn more
Support for migration to other datacenters
Zoho Sign now supports migration of organizations from one data center to another. Typically, when users create a Zoho account, and a Zoho Sign account by extension, all their information is stored in one of our data centers automatically assigned to them, corresponding to their location and based on their IP address. All user data is strictly stored in the assigned datacenter and restricted from being moved to other geographical locations. However, due to evolving regional regulations and geopolitical developments, scenarios may arise where users will want to migrate their accounts and data from one datacenter to another. In these cases, users can write to email@example.com and our team will guide them through the process. Learn more
Enhancements to the Zoho Writer integration
Our integration with Zoho Writer now provides users with additional options when setting up Sign templates. In addition to being able to send the documents out for signatures, users can also self-sign them now and track the signing progress for documents sent out by simply clicking on the document status pane. Users also have the options to set the email language, add a private message, and enable authentication for recipients directly from Writer when setting up a sign workflow now. Additionally, users can also have a copy of the signed document automatically emailed to their associates upon completion.
Please give these new updates a try and let us know your thoughts and feedback!
- Control measures for FDA Title 21 CFR Part 11 compliance
- Recipient authentication for the EU via eID
- Integrations with more regional trust service providers
- Advanced Electronic Signatures for SouthAfrica
- Qualified Electronic Signatures in Switzerland for ZertES compliance
- Signing with personal AATL certificates from a US-based certification authority
- Knowledge Based Authentication (KBA) for the United States
- Options for visible signature in signed documents
- Automatic field detection in uploaded documents
- Support for multiple organizations/portals
- Support for additional languages - Czech, Slovakian, Hungarian (and more)
- Enterprise add-ons for popular Zoho bundles
- Zoho PeoplePlus
- Zoho Contracts
- Third-party integrations
- Microsoft PowerAutomate
Some of these upcoming features are already in the release-ready state awaiting confirmation from both internal and external stakeholders for their launch. Several others are in an advanced development stage and we hope to release them before 2022 ends.
Do keep tracking this space and follow us for the official announcements when we introduce these features. If you seek any clarification on the information presented in this announcement, or if you have any other queries or feedback, feel free to comment below. For all other support and assistance, please write to firstname.lastname@example.org
Happy Zoho Signing!