Enhance your WorkDrive account security with the Zoho Directory integration

Enhance your WorkDrive account security with the Zoho Directory integration

Zoho Directory is a cloud-based identity and access management service that helps you authenticate and manage your organization's employees to protect your various apps and resources.



Integrating your WorkDrive account with Zoho Directory empowers you to implement robust password policies, activate multi-factor authentication, control IP address access, and more. This makes it easy for team administrators to implement solid security policies for their WorkDrive teams.

Notes:
  1. This integration can only be initiated from your Zoho Directory account.
  2. It is not necessary to create an account in Zoho Directory before integrating with WorkDrive. Once you begin the integration, an account will be automatically created, and all your WorkDrive users will be synced with Zoho Directory.

To integrate your WorkDrive account with Zoho Directory:
  1. Visit www.zoho.com/directory/ and sign in with your Admin credentials. The Zoho Directory Admin Panel will appear on the screen.
  2. Access the Applications tab in the left pane and click the + Add Applications button in the top-right corner of your screen.



  3. Search for and select Zoho WorkDrive from the list of supported apps, and click Add.
    The Add Zoho WorkDrive window will appear. 
    Here, you can add your existing WorkDrive account or create a new account to integrate with Zoho Directory.
Once your account is added, you can:
  1. Configure security policies
  2. Store and manage user identities using Active Directory Sync
  3. View a user's login history, application usage stats, and more

Configure security policies

Add extra layers of security to your account with authentication protocols. Follow these simple steps to configure security settings for your account:

Notes:
  1. The security policies you configure in Zoho Directory will apply to all configured Zoho apps.
  2. The Default policy applies to all users on your Zoho Directory account.
  3. Only the Default policy applies to users with a free subscription. Zoho Directory users with a paid subscription or customers who have paid for any Zoho app have the option to set up and customize security policies according to their needs.
  4. Zoho Directory users with a paid subscription or customers who have paid for any Zoho app can also configure security policies for third-party applications. Learn more

Single sign-on (SSO)

Enabling SSO allows users to authenticate themselves through their identity provider (Idp) (or domain). For example, if SSO is enabled for zylkercorp.com, users logging in from that domain will be verified automatically and allowed to log in.

To enable SSO:
  1. Go to the Security tab in the left pane and navigate to the Custom Authentication tab.
  2. Click on the Add Identity Provider button. An Add Idp form will appear on the right side of your screen.



  3. Fill in the required details and click Save. This will enable SSO for your WorkDrive account.

Security policies

Security policies are a set of customizable rules that govern user authentication.

To access the Security Policy tab:
  1. Go to the Security tab in the left pane. The Security Policies window will appear on the screen.
  2. Search for and select the policy you want to configure. The Policy window will pop up on the right side of your screen.

    Notes:
    1. If you have not yet created policies, only the Default Policy will be listed here, and will apply to all Zoho apps.
    2. Any changes you make to your policies will be applied to user accounts during their next sign-in or password change.
Here, you will find the below security options, which can be configured based on your needs:


Password policy

If an employee's password is easy to guess, then it's easy to steal. Require employees to set strong passwords to prevent unauthorized data access. You can require a level of password complexity, add expiry dates, implement password reuse criteria, and more.

Multi-factor authentication

Strengthen user account security by enforcing two-factor authentication.You can enforce authentication through Zoho OneAuth, Google Authenticator, Authy, YubiKey, Titan Security Key, and more.

Allowed IPs

Restrict access to your WorkDrive account to users from whitelisted IP addresses. Multiple IP addresses can be whitelisted. Any sign-in requests from non-whitelisted IP addresses will be denied.

Advanced settings

Set the web session management parameters for session lifetimes, timeouts, and concurrent sessions.

Web session management:
Easily identify users and their access permissions, and prevent anonymous access. The following session management factors can be configured:
  1. Session Lifetime: Users will automatically be signed out of their accounts after a predefined period.
  2. Session Timeout: Users will be signed out of their accounts if they stay inactive for longer than a predefined period.
  3. Concurrent Sessions: Users will only be allowed to participate in a predetermined number of active sessions at a time.

Active Directory Sync

The Zoho Directory Sync tool enables secure directory and password synchronization, and performs a one-way sync from your existing LDAP server to Zoho Directory. This enables you to maintain all your user identities in a single place without adding, editing, or disabling user accounts manually in Zoho Directory.

Zoho Directory Sync automatically synchronizes Zoho user accounts with the applicable user data in Active Directory. Since synchronization only takes place from Active Directory to Zoho, the data in Active Directory is never compromised.



You can download the Zoho Directory Sync tool from the Active Directory tab in the left pane. To install the tool on your device, open the downloaded file and follow the setup process.

An installation wizard will guide you through the process. Select the destination path of your choice and follow the wizard to complete the installation. After installing the Directory Sync tool, you can start your configuration steps, which will also be guided by our tool's wizard.

Once the configuration process is complete, Admins can do the following:
  1. Configure LDAP queries and exclusion rules to further customize the sync process.
  2. Sync passwords from Active Directory and eliminate the need for multiple passwords.
  3. Perform one-way sync to prevent changes to Active Directory data.
  4. Schedule automatic syncs to ensure your Zoho data is always up to date.
  5. Get email reports on sync statuses.

Login history and application usage stats



The
Reports tab in the left pane gives you a complete login history, so you can view a user's login time, login device, and number of logins. You can also see apps they have logged into (in cases when third-party applications are integrated with WorkDrive), and more.

    Access your files securely from anywhere

      Zoho CRM Training Programs

      Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

      Zoho CRM Training
        Redefine the way you work
        with Zoho Workplace

          Zoho DataPrep Personalized Demo

          If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

          Zoho CRM Training

            Create, share, and deliver

            beautiful slides from anywhere.

            Get Started Now


              Zoho Sign now offers specialized one-on-one training for both administrators and developers.

              BOOK A SESSION






                          Quick Links Workflow Automation Data Collection
                          Web Forms Enterprise Begin Data Collection
                          Interactive Forms Workplace Data Collection App
                          Offline Forms Customer Service Accessible Forms
                          Digital Forms Marketing Forms for Small Business
                          HTML Forms Education Forms for Enterprise
                          Contact Forms E-commerce Forms for any business
                          Lead Generation Forms Healthcare Forms for Startups
                          Wordpress Forms Customer onboarding Order Forms for Small Business
                          No Code Forms Construction RSVP tool for holidays
                          Free Forms Travel
                          Prefill Forms Non-Profit

                          Intake Forms Legal

                          Form Designer HR

                          Card Forms Food
                          Assign Forms Photography

                          Translate Forms Real Estate
                          Electronic Forms

                          Notification Emails for Forms Alternatives
                          Holiday Forms Google Forms alternative 
                          Form to PDF Jotform alternative





                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                Manage your brands on social media

                                                  Zoho Desk Resources

                                                  • Desk Community Learning Series


                                                  • Digest


                                                  • Functions


                                                  • Meetups


                                                  • Kbase


                                                  • Resources


                                                  • Glossary


                                                  • Desk Marketplace


                                                  • MVP Corner


                                                  • Word of the Day


                                                    Zoho Marketing Automation

                                                      Zoho Sheet Resources

                                                       

                                                          Zoho Forms Resources


                                                            Secure your business
                                                            communication with Zoho Mail


                                                            Mail on the move with
                                                            Zoho Mail mobile application

                                                              Stay on top of your schedule
                                                              at all times


                                                              Carry your calendar with you
                                                              Anytime, anywhere




                                                                    Zoho Sign Resources

                                                                      Sign, Paperless!

                                                                      Sign and send business documents on the go!

                                                                      Get Started Now




                                                                              Zoho TeamInbox Resources



                                                                                      Zoho DataPrep Resources



                                                                                        Zoho DataPrep Demo

                                                                                        Get a personalized demo or POC

                                                                                        REGISTER NOW


                                                                                          Design. Discuss. Deliver.

                                                                                          Create visually engaging stories with Zoho Show.

                                                                                          Get Started Now









                                                                                                              • Related Articles

                                                                                                              • Zoho Mail - WorkDrive Integration

                                                                                                                Zoho WorkDrive’s integration for Zoho Mail unlocks access to your WorkDrive storage in four ways: Insert files from WorkDrive WorkDrive's picker component in Zoho Mail allows the users to insert files from their WorkDrive account as an email ...
                                                                                                              • WorkDrive TrueSync - Release Notes

                                                                                                                Download the latest TrueSync app (Windows & Mac OS) Both Windows and macOS components have been upgraded to ensure compatibility with the latest security standards and OS requirements. The updated OS support is as follows: For Windows: Windows 10 ...
                                                                                                              • Sign in and sign out of your WorkDrive mobile app

                                                                                                                File access, collaboration, and management on the go has been made seamless with the WorDrive mobile app for Android and iOS. To access WorkDrive's mobile app, you will have to create an account and create your team in the WorkDrive web app, then log ...
                                                                                                              • WorkDrive Essentials plan for teams

                                                                                                                Zoho WorkDrive is an online file management and collaboration platform for teams and individuals. WorkDrive is available as a standalone product as well as part of various app bundles, such as Zoho One, Workplace, Remotely, and Zillum. WorkDrive's ...
                                                                                                              • Zoho Connect - WorkDrive Integration

                                                                                                                Zoho WorkDrive is a content collaboration platform for individuals or teams to store, share, and manage files in one place. Zoho Connect, a business communication tool, helps the entire organization to share ideas, hold real-time discussions, and ...
                                                                                                                Wherever you are is as good as
                                                                                                                your workplace

                                                                                                                  Resources

                                                                                                                  Videos

                                                                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                  eBooks

                                                                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                  Webinars

                                                                                                                  Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                  CRM Tips

                                                                                                                  Make the most of Zoho CRM with these useful tips.



                                                                                                                    Zoho Show Resources