Manage Abstract Submissions in Zoho Backstage

Managing Submissions in Zoho Backstage

This guide explains how to manage abstract submissions from the All Submissions page in Zoho Backstage. It covers every stage of the submission lifecycle—from adding submissions and assigning them for review to approving, rejecting, converting them into sessions, and understanding each status in detail.

Overview

The All Submissions page is the central workspace for managing abstract entries in your event. From here, organizers can:
  1. View all submitted abstracts
  2. Track review progress
  3. Assign or reassign reviewers
  4. Approve or reject submissions
  5. Convert approved submissions into sessions
  6. Manage status updates
  7. Maintain a complete timeline audit trail
Each submission displays:
  1. Submission ID
  2. Title
  3. Topic
  4. Author Details
  5. Reviewer details (if assigned)
  6. Status badge
  7. Action menu (three-dot menu)
When you open a submission, you’ll see:
  1. Overview tab – submission content and author information
  2. Review tab – reviewer comments and ratings
  3. Notes tab – internal organizer notes
  4. Timeline panel – a chronological record of all status changes
Understanding how to use these sections ensures a smooth and transparent abstract review process.

Adding a Submission  

Submissions are typically added by authors through your event website. However, organizers can also add submissions manually if required.


Info
The fields displayed here are determined by the configured abstract submission form. Any modifications to the form will be reflected accordingly.

To add a submission manually: 
  1. Navigate to Abstracts > Submissions > All Submissions from the Dock.
  2. Click Add Submission (if enabled for your role). The Add Submission side panel will appear.



  3. Choose the abstract topic.
  4. Enter the following details:
    1. Presentation Title
    2. Description
  5. Choose the Submission Types from the dropdown.
  6. Upload the presentation or any supporting documents for reviewers.
    1. File size: Up to 40 MB
    2. Supported file types: JPG, JPEG, PNG, GIF, WEBP, PDF, DOC, DOCX, TXT, PPT, PPTX, PPS, PPSX, ODP, SXI, ZSLIDES
  7. Enter the author details:
    1. Salutation
    2. First name
    3. Last name
    4. Email
    5. Required custom fields
  8. Click Add Co-Author (if allowed based on organizer settings) and enter co-author details, if any.



  9. If there are multiple authors, check the Presenter box for the person speaking. Only one presenter is allowed.
  10. Click Add Submission.

Editing a Submission  

Editing allows organizers to update submission details after it has been created. This can be useful for correcting minor errors, updating metadata, or assisting submitters when revisions are required.


Not all submission stages allow editing. Availability depends on the current status of the submission.

Idea

You may edit a submission when:

  1. Minor corrections are required
  2. Metadata such as topic or track needs adjustment
  3. The author has requested help updating details
  4. The submission was placed On Hold: Pending Changes
  5. The submission was flagged with Conflict of Interest and requires administrative adjustments
  6. The submission was Revised and Resubmitted and requires internal updates

Editing updates the submission record while maintaining timeline history.

To edit a submission:  
  1. Navigate to Abstracts > Submissions > All Submissions from the Dock.
  2. Open the action menu associated with a submission.
  3. Click Edit Submission. 
  4. Update the necessary fields.
  5. Click Save.
All changes are reflected immediately in the submission details.
Info
  1. If the submission is in Revised and Resubmitted state, you may also see version tracking (e.g., Version 1, Version 2).
  2. Editing preserves timeline transparency.

Deleting a Submission  

Info
When can a submission be deleted?
  1. A submission can only be deleted before a reviewer has been assigned.
  2. Once a reviewer is assigned, the submission becomes part of the review workflow and can no longer be deleted.
Notes
  1. Deletion is intended for administrative cleanup — not for evaluation decisions.
  2. Use deletion only when:
    1. It’s a duplicate entry
    2. It’s a test submission
    3. It violates event policies

  1. Navigate to Abstracts > Submissions > All Submissions from the Dock.
  2. Open the action menu associated with a submission.
  3. Click View Submission. The submission details page will open. 
  4. Open the top-right action button or dropdown. 
  5. Click Delete Submission.
  6. Confirm deletion in the dialog box. 
AlertDeleted submissions will be available in the Abstract > Submissions > Deleted Submissions page for 30 days, after which they will be permanently deleted.

Assigning a Reviewer  

Reviewers evaluate submissions based on the review criteria configured in your abstract review settings. Assigning the right reviewer ensures that each submission is assessed fairly, consistently, and within the defined evaluation timeline.

You can assign a reviewer to a submission at any time during the review phase.

Info
Before you begin
  1. Ensure reviewers have already been added under the Reviewers module.
  2. Confirm that review criteria and scoring rules are configured in Abstract Settings > Review Settings.


  1. Navigate to Abstracts > Submissions > All Submissions from the Dock.
  2. Locate the submission you want to assign.
  3. Click Assign Reviewer. The Reviewer side panel will appear with a list of available reviewers. You can also double-click a submission to open it.
    1. Alternatively, click the action menu associated with a submission. 
    2. Click View Submission.
    3. Click Assign Reviewer. The Reviewer side panel will appear with a list of available reviewers. 
  4. Select the reviewer. 



  5. Click Assign. 
Info
What happens after assigning a reviewer?

Once a reviewer is assigned:
  1. The submission status updates to Reviewer Assigned.
  2. The assigned reviewer gains access to evaluate the submission based on the configured criteria.
  3. When the reviewer begins their evaluation, the submission status automatically changes to Under Review.
  4. The system records the assignment activity in the submission’s timeline, including:
    1. Reviewer name
    2. Date and time of assignment
    3. Status updates

Reassigning a Reviewer  

Reassigning a reviewer may be necessary to maintain fairness, accuracy, and continuity in the review process. This typically occurs when a reviewer declares a conflict of interest, becomes unavailable, or when a better subject-matter expert is identified.

Reassignment ensures that the submission continues through the review workflow without delays or bias.

Info
Before you begin
  1. Ensure alternative reviewers are already added under the Reviewers module.
  2. Verify that the submission is currently assigned to a reviewer.
  3. If a conflict of interest has been marked, confirm that reassignment is required to resume evaluation. 


  1. Navigate to Abstracts > Submissions > All Submissions from the Dock.
  2. Locate the submission that requires reassignment and open the action menu associated with it.
  3. Click Reassign Reviewer. The Reassign Reviewer side panel will appear with the list of available reviewers.
    1. Alternatively, click the action menu associated with a submission.
    2. Click View Submission.
    3. Go to the Review tab. 
    4. Click Reassign Reviewer. The Reassign Reviewer side panel will appear with the list of available reviewers.
  4. Select the new reviewer.



  5. Click Reassign.
Notes
If a submission was marked as Conflict of Interest, reassigning the reviewer allows the review process to resume.
Info

What happens after reviewer reassignment?

  1. The previously assigned reviewer is removed from the submission.
  2. The new reviewer gains access to evaluate the submission.
  3. The reassignment activity is recorded in the submission timeline with a timestamp for transparency and tracking.
  4. Any previously reported Conflict of Interest remains visible in the timeline for reference.

Approving a Submission  

Approving a submission confirms that the abstract has successfully completed the evaluation process and has been selected for inclusion in your event. Approval represents the final decision in the review lifecycle. Once approved, the submission is considered accepted and moves out of the active review pipeline.
Info
When can a submission be approved?

A submission can be approved at any stage of the review process, depending on your evaluation workflow. However, approval is typically performed after the submission has been evaluated. Common scenarios include:
  1. Review Completed: The assigned reviewer has submitted their evaluation, including scores and comments. This is the most common stage for approval.
  2. Revised and Resubmitted: If the submission was previously placed on hold for revisions and the author has updated and resubmitted it, you can review the changes and proceed with approval.
  3. After Conflict Resolution: If a reviewer marked the submission as Conflict of Interest, and the submission was reassigned and reviewed successfully, approval becomes available once the review cycle is completed.
Notes
Approval is not available when:
  1. The submission is already Rejected
  2. The submission is Withdrawn
  3. The submission has already been Converted to Session



To approve a submission:
  1. Navigate to Abstracts > Submissions > All Submissions from the Dock.
  2. Locate the submission and open the associated action menu. 
  3. Click View Submission. The submission details page will open. 
  4. Click Approve Submission in the top-right action area.
  5. Review the confirmation prompt.
  6. Click Approve to finalize approval.


The submission status updates immediately upon confirmation.
Notes
Convert to Session during approval:
  1. During the approval process, you may see the option: Convert to Session
  2. If selected:
    1. The system proceeds to session creation.
    2. The submission data is carried forward to prefill session details.
    3. You can configure session-level details such as:
      1. Session type
      2. Title
      3. Track
      4. Date and time
      5. Duration
      6. Venue or hall
      7. Speakers
    4. Data mapping:
      1. Abstract Presentation Title → Session Title
      2. Authors & Co-Authors → Can be selected as Speakers
  3. If not selected:
    1. The submission remains in the Approved status.
    2. You can convert it later from the submission record.
Info
What happens after approval?
  1. The submission status is updated to Approved.
  2. The approval action is recorded in the timeline with a timestamp.
  3. Reviewer actions are restricted based on the current state:
    1. If the submission is Under Review, the reviewer can complete their evaluation.
    2. If the review has not been started, the action changes to View Details in the reviewer portal, and the submission cannot be reviewed.
  4. The submission is removed from active review queues.
  5. Automated decision notifications will be triggered (if configured).
  6. Convert it to a session (if not already done)
  7. If converted:
    1. The status further updates to Converted to Session.
    2. A linked session record is created.
    3. Future modifications must be handled in the Sessions module.
  8. Assign speakers for sessions. 
  9. Link attachments to sessions as materials or handouts. 
  10. Schedule it within your agenda. 
Approval does not delete or archive the submission. The complete review history, scores, comments, and activity logs remain permanently accessible in the timeline for transparency and audit purposes.
Alert
  1. Approval is considered the final review decision.
  2. Converting a submission shifts management from the Abstract module to the Sessions module.
  3. Once a submission is approved, it cannot be reversed from the Abstract module. Ensure all details are reviewed before proceeding with approval.
  4. All approval actions are recorded with timestamps to maintain traceability.

Rejecting a Submission  

Rejecting a submission formally closes the review process and confirms that the abstract will not be included in the event. This is a final evaluation decision. Once rejected, the submission does not move forward in the workflow.

Info
When can a submission be rejected?

You can reject a submission after it has progressed beyond active review. The Reject Submission option is typically available in the following states:
  1. Review Completed
  2. Revised and Resubmitted
  3. Marked as Off-Topic
  4. Conflict of Interest (after review cycle)
  5. Approved (if not yet converted, depending on workflow)
Rejection is not available when:
  1. The submission is Marked as Withdrawn
  2. The submission has already been Converted to Session



To reject a submission:
  1. Navigate to Abstracts > Submissions > All Submissions from the Dock.
  2. Locate the submission and open the associated action menu. 
  3. Click View Details.
  4. In the top-right action area, open the dropdown menu.
  5. Click Reject Submission. The confirmation dialog will appear. 
  6. Click Reject. The Reject Submission dialog box will open. 



  7. Enter the reason for rejection.
  8. Click Reject and Send Email. 
Info
What happens after rejection?
  1. The status updates to Rejected.
  2. The rejection reason appears within the submission details.
  3. The timeline records the rejection milestone with timestamp.
  4. A rejection email is sent to the submitter (if email automation is enabled).
  5. The submission becomes closed and cannot progress further in the review workflow.
Notes
  1. Rejection preserves the full review history and reviewer comments.
  2. The decision can be referenced later for reporting or audit purposes. 
  3. If the submission requires improvement rather than closure, consider using On Hold: Pending Changes instead.
  4. Rejection is not the same as deletion. The record remains in the system.

Adding Notes to a Submission  



Notes allow internal communication between organizers. Use Notes to Record decision rationale, track reviewer feedback discussions, document policy-related comments. 
  1. Navigate to Abstracts > Submissions > All Submissions from the Dock.
  2. Locate the submission and open the associated action menu. 
  3. Click View Details.
  4. Go to the Notes tab.
  5. Enter your note.
  6. Click Save.
Info
  1. Notes are internal and not visible to the submitter or reviewer.
  2. You can edit or delete your note at any time. Simply open the associated action menu to access these options.

Marking a Submission as Withdrawn  

In some cases, a submission may need to be removed from the review process before a final decision is made. This typically happens when the submitter chooses to withdraw their abstract or when the organizer closes it for administrative reasons.

Marking a submission as Withdrawn ensures that it is no longer considered for review, approval, or scheduling while still preserving a complete record of the submission.
Info
When to mark a submission as Withdrawn?

You may use this option when:
  1. The author formally requests withdrawal
  2. The abstract was submitted in error
  3. The submission is no longer relevant to the event
  4. Administrative adjustments require the submission to be closed without rejection
Notes
  1. This status is different from rejection. A withdrawn submission is voluntarily removed from consideration, whereas a rejected submission reflects a decision based on evaluation.
  2. If withdrawal permission is disabled under Abstract > Abstract Settings > Submitter, or restricted after the submission moves to the Under Review state, the author will need to contact the organizer to request withdrawal.
  3. Organizers can mark a submission as withdrawn at any stage, except when it has been Converted to Session.


  1. Navigate to Abstracts > Submissions > All Submissions from the Dock.
  2. Find the submission and open the menu associated with it.
  3. Click View Details. The submission details page will open. 
  4. Click the action dropdown in the top-right corner.
  5. Click Mark as Withdrawn. The Submission Withdrawal dialog box will appear. 
  6. Enter the reason for withdrawal.


     
  7. Click Withdraw. 
Info
What happens next
  1. The status updates to Withdrawn.
  2. The timeline records the withdrawal.
  3. The submission is removed from active review.
  4. Approval and rejection actions are no longer available.
  5. The submission remains visible for reporting and audit purposes.

Abstract Submission Statuses

Each submission in the All Submissions page moves through a lifecycle. The status badge you see beside a submission reflects exactly where it stands in the review process and what actions are currently available to you.

Typical progression:
  1. Submission Received
  2. Reviewer Assigned
  3. Under Review
  4. Review Completed
  5. Decision milestone (Approved / Rejected / On Hold / Off-Topic / Conflict / Withdrawn)
  6. Converted to session (if approved with conversion)
Each milestone shows:
  1. Date and time
  2. Reviewer (if applicable)
  3. Status label
  4. This chart ensures audit transparency and accountability.
Understanding these statuses helps you decide what to do next — whether that’s assigning a reviewer, requesting changes, approving, rejecting, or converting the submission into a session.

Submission Received

At this stage, the abstract has entered your system successfully and is now waiting in your queue. It has not yet entered the review cycle, and no reviewer has been involved.

This is your starting point. Before the evaluation begins, you can open the submission to verify that all required fields are filled, the topic selection is appropriate, and any attachments have been uploaded correctly.

You can open View Details to review:
  1. The abstract content
  2. Author and co-author information
  3. Abstract topic
  4. Attachments
From here, the typical next step is to assign a reviewer. Once a reviewer is assigned, the status progresses automatically.

Reviewer Assigned

The submission has now been routed to a reviewer for evaluation. The review process is officially in motion, and the timeline will reflect who has been assigned and when.

Notes
Even though the review has started, you still retain control. If necessary, you can adjust the reviewer assignment, especially if there was a mismatch in expertise or availability.
  The available options typically include:

  1. Managing reviewer settings
  2. Changing the reviewer
  3. Reviewing submission details

At this point, your role is primarily supervisory. You can monitor progress, review details, or intervene if changes are required. The submission will advance once the reviewer begins their assessment.

Idea
Before finalizing reviewer assignments, it’s good practice to verify that the submission topic aligns with the reviewer’s expertise.
Once the reviewer starts reviewing, the status moves to Under Review.

Under Review

When a submission shows Under Review, it means the assigned reviewer is actively evaluating it.

This stage requires no immediate action from the organizer unless you need to:
  1. Approve submission
  2. Monitor progress
  3. Review submission details
  4. Reject submission
  5. Mark the submission as withdrawn

Notes
You can open the submission at any time to monitor progress or review details. 

The next status update will occur once the reviewer completes their evaluation.

Review Completed

The reviewer has finished their evaluation and submitted their feedback. The submission is now ready for your decision.

You can review the comments, scoring breakdowns, and scoring details inside the Reviews tab. This is the decision-making stage.

Inside the Reviews tab, you may see:
  1. Reviewer comments
  2. Scores based on the configured criteria
  3. Ratings submitted through the feedback form
This is your decision point.

From here, you can:
  1. Approve the submission
  2. Reject the submission
  3. Mark it as Withdrawn
  4. Delete it (if required by policy)
Info
Organizers cannot place a submission on hold. This status is set only by the reviewer. If a submission is marked On Hold, you can take further action (Approve or Reject submission) or wait for the author to revise and resubmit.

The next status depends on the action you take.

Approved

When the organizer approves a submission, it moves to Approved. The timeline reflects this decision clearly.

Approval confirms that the abstract has been accepted for your event. However, approval does not automatically create a session unless you choose to convert it.

During approval, you may see a confirmation prompt asking whether you want to convert the submission into a session. If you enable conversion, the system immediately moves into the session creation flow.

If you choose not to convert it, the submission remains approved but is not added to your event agenda.
Notes
Reviewers cannot approve submissions. Only the event organizer (EO) has permission to approve.

Converted to Session

When a submission is approved and converted, it receives the Converted to Session status. This means the abstract is no longer just a submission — it now exists as a session in your event schedule.



You’ll see:
  1. A green Converted to Session badge
  2. A View Session Info link
  3. A timeline entry showing conversion
During conversion, you configure session details such as:
  1. Session type
  2. Title (prefilled from submission)
  3. Track
  4. Schedule
  5. Venue
  6. Speakers
Once saved, the session becomes part of your event program and is linked back to the original submission for traceability.

Marked as Off-Topic

The Marked as Off-Topic status is used when a submission does not align with your event’s theme, track, or abstract scope.

This status is set by the reviewer and acts as a classification rather than a final decision.

From here, you can:
    1. Review submission details
    2.  Proceed with approval or rejection
    3. Resend status communication
    Idea
    In many workflows, organizers use Off-Topic as a preliminary filter before making a final decision.
    Notes
    Reassigning a reviewer is not available in this state.

    On Hold: Pending Changes

    When a submission requires clarification, corrections, or additional information, it can be placed under On Hold: Pending Changes.

    This status is set by the reviewer and temporarily pauses the decision process, indicating that revisions are required from the submitter.

    This status is typically used when:
    1. Required fields are incomplete
    2. Attachments are missing
    3. Formatting needs correction
    4. Additional clarifications is needed 
    From here, you can:
    1. Edit the submission (if permitted)
    2. Resend status email
    3. Approve or Reject if the issue is resolved
    Info
    What happens next?
    1. The submitter is notified to update and resubmit the abstract.
    2. Once updated and resubmitted, the status automatically changes to Revised and Resubmitted.
    3. The submission is reassigned to the same reviewer for evaluation.
    4. The reviewer can access and review the resubmitted abstract regardless of the review deadline.
    Once the submitter updates and resubmits the abstract, the status automatically changes to Revised and Resubmitted.

    Revised and Resubmitted

    This status indicates that the submitter has addressed the requested changes and submitted an updated version of the abstract.

    You may notice:
    1. A version selector (for example, Version 2)
    2. Updated attachments
    3. Timeline progression showing On Hold: Pending Changes followed by Revised and Resubmitted
    Version tracking ensures transparency. You can compare versions and review exactly what was updated.

    At this stage, you are expected to take a final decision. Available actions typically include:
    1. Approve the submission
    2. Reject the submission
    3. Edit the submission
    4. Contact the submitter
    5. Mark as withdrawn
    Info
    What happens next?
    1. The submission is reassigned to the same reviewer.
    2. The reviewer is notified of the resubmission.
    3. The submission is reopened for evaluation, regardless of the review deadline.
    This stage is often the final evaluation checkpoint.

    Withdrawn

    A submission marked as withdrawn is no longer under consideration.

    Withdrawal may occur at the request of the submitter or through organizer action. If submitter withdrawal is restricted in settings, the organizer must perform the action.

    Withdrawn submissions remain in your records for audit purposes but are effectively closed. These entries are typically read-only and do not progress further in the workflow.

    Rejected

    The Rejected status represents a final decision that the submission will not be accepted. When rejecting a submission, you are prompted to provide a reason. This reason is included in the rejection email and stored within the submission details.

    Once rejected:
    1. The timeline records the decision
    2. The submission stops progressing
    3. You may still resend the status email if needed

    It’s recommended to include a clear and professional explanation when rejecting a submission to ensure a positive submitter experience.

    Conflict of Interest

    When a reviewer declares a conflict of interest, the submission moves to the Conflict of Interest status. This indicates that the reviewer cannot continue the evaluation, and action is required to resume the review process.

    The All Submissions page may highlight this state with a visible warning message.

    Resolving conflicts quickly ensures the integrity of your review process.
    Info
    What should you do next?

    1. Reassign the reviewer to continue the evaluation process
    2. View submission details
    3. Proceed with a decision once the review cycle is completed
    Notes
    This status is set by the reviewer and cannot be marked manually by the organizer.

    Idea
    Understanding Status Progression
    1. A typical submission may move through:
      1. Submission Received > Reviewer Assigned > Under Review > Review Completed > Approved / Rejected
    2. If revisions are needed:
      1. Review Completed > On Hold: Pending Chan > Revised and Resubmitted > Approved / Rejected
    3. If converted:
      1. Approved > Converted to Session
    4. If withdrawn:
      1. Submission Received > Withdrawn
    5. If conflict occurs:
      1. Reviewer Assigned > Conflict of Interest > Reassigned > Under Review

    Converting a Submission to a Session   



    You can convert approved submissions into sessions either during the approval process or afterward.
    1. Navigate to Abstracts > Submissions > All Submissions from the Dock.
    2. Find the submission and open the menu associated with it.
    3. Click View Details. The submission details page will open. 
    4. Click Convert to Session in the top-right corner. A confirmation dialog box will appear. 
    5. Click Convert to Session. The Add Session side panel will appear. 



    6. Fill the relevant details. 
    7. Click Done.

    When the Linked Session Has Been Deleted

    In some cases, a submission may show Converted to Session, but the linked session has been removed from the event agenda.

    When this happens,
    1. The submission still displays the Converted to Session badge.
    2. The View Session Info link is no longer available.
    3. A Create New Session button appears, along with information indicating that the previous session has been removed.
    This means the submission was previously converted, but the associated session record has been deleted from the Sessions module.

    Creating a New Session from the Submission

    If the linked session has been removed:
    1. Navigate to Abstracts > Submissions > All Submissions from the Dock.
    2. Find the submission and open the menu associated with it.
    3. Click View Details. The submission details page will open. 
    4. Click Create New Session. The Add Session side panel will appear.
    5. Reconfigure the session details as needed.
    6. Click Done.
    7. A new session is created and linked to the submission.
    The submission remains marked as Converted to Session, and the timeline reflects the original approval and conversion events.

    Adding the Submission Attachment to the Session

    When a submission has been converted into a session, you can directly add its uploaded attachments to the linked session. This eliminates the need to download the file and upload it again in the Sessions module, helping you streamline your workflow.

    When is Add to Session available?

    The Add to Session option appears only when all of the following conditions are met:
    1. The submission status is Converted to Session
    2. The submission contains one or more attachments
    3. A linked session exists in the event agenda
    Notes
    If the linked session has been removed from the agenda, you must recreate the session before adding attachments.


    1. Navigate to Abstract > Submissions > All Submissions from the Dock.
    2. Find the submission and open the menu associated with it.
    3. Click View Details. The submission details page will open. 
    4. Scroll to the Attachment section.
    5.  Click Add to Session next to the required file. The Add Attachment to Session dialog box will appear. 



    6. Choose how the file should be used:
      1. Materials
      2. Handouts
    7. Click Add.
    Idea
    When adding a file, you must specify how it should be used within the session:

    1. Materials
    1. Used for presentation during the session
    2. Accessible only to speakers and hosts
    3. Best suited for presentation files such as PPTs
    2. Handouts
    1. Shared with attendees for reference
    2. Available during or after the session (based on session settings)
    3. Suitable for:
      1. PDFs
      2. Research papers
      3. Supporting documents
      4. Supplementary reading material
    Notes
    1. Only PPT files can be presented when added under Materials.
    2. For all other file types, use Handouts to make them accessible to attendees.
    Info
    What happens after adding the attachment?
    1. The file remains part of the submission record
    2. A copy is linked to the session
    3. The submission timeline remains unchanged
    4. You can manage or remove the file later by navigating to the Manage > Sessions and opening the relevant session.

    Adding Submission Authors as Speakers  

    When a submission is converted into a session, authors can be assigned as speakers.
    Notes
    1. Authors are not automatically added as speakers.
    2. You must manually select which authors to include as speakers during session creation.
    3. If there are multiple authors, you can choose one or more to assign as speakers.


    To add authors as speakers:
    1. During session creation, click Add Speakers in the Add Session side panel.
    2. In the Add Submission Speaker panel, select the required author profiles.



    3. Click Save.
    Once added, the selected authors will appear as speakers in the session and will receive session-level permissions, if configured.
    Info
    The All Submissions page is more than a list—it is a complete lifecycle management dashboard for abstracts.

    By understanding:
    1. Each status definition
    2. Available actions per state
    3. The review flow
    4. Timeline tracking
    5. Conversion workflows
    You ensure:
    1. Transparent decision-making
    2. Structured review management
    3. Clean audit history
    4. Smooth transition from submission to session
    If you have any questions, please contact support@zohobackstage.com.