Enabling or Disabling Abstract Submissions 

1. Navigate to Abstract > Project Details from the Dock.
2. Enable the Abstract Submission submission toggle to allow authors to submit abstracts via the event website.
3. Disable the toggle to stop accepting new submissions.

When submissions are disabled:

1. Authors can’t access the abstract submission form from the website.
   
2. Existing submissions remain unaffected.
   
3. Organizers can still add submissions manually from Abstract > Submissions > All Submissions.

Project Name and Description  

1. Navigate to Abstract > Project Details from the Dock.
2. Enter the Project Name. 
   
1. Specify a name that clearly identifies your abstract project.
   
2. For example, “Medicon 2026 | Call for Abstracts.”
   
3. You can enter up to 100 characters. 
3. (Optional) Add a Description. 
1. Enter a brief description of your project’s scope, objectives, or submission focus.
   
2. You can enter up to 1000 characters.
   

Primary Contact

Adding / Changing a Primary Contact for Abstract Management

1. Navigate to Abstract > Project Details from the Dock.
   
2. In the Primary Contact section, click Change Primary Contact. You will be redirected to the Communicate > Emails > Preferences > Primary Contact tab.  
   
3. Pick between the Portal's Primary Contact, Space's Primary Contact, or Custom Primary Contact. You can assign a module specific primary contact as well. 
   
4. Click Assign Primary Contact associated with Module-Specific Primary Contact. 
   
   
   
   
5. Click on Abstract in the Choose Module section. 
   
   
   
   
6. If your contact has a verified domain, select the contact and click Save. 
   
7. Or click Add New Contact to add a new primary contact. 
   

1. Only users with event-level access will appear in the team member list. If a member doesn’t appear, ensure they’ve been added to your event team.
   
2. You can update the primary contact at any time to redirect communication responsibilities.

When assigning a Primary Contact:

1. Choose someone actively involved in managing submissions or coordinating with reviewers.
2. Ensure their email and profile details are up to date to avoid missed communications.
   

Abstract Important Dates

If a phase is not yet finalized, you can mark its timeline as TBD (To Be Determined). This allows you to publish your event website while keeping future deadlines flexible.

Adding Abstract Important Dates

1. Navigate to Abstract > Project Details from the Dock.
2. Click Set Important Dates on the right panel. The Important Dates side panel will appear.
3. Configure the following timelines:
   
1. Submission Dates: Set the start and end dates when authors can submit abstracts.
2. Review Dates: Define the review window during which reviewers can evaluate submissions.
3. Decision Deadline: Choose the final date by which you will approve or reject submissions.
   
4. Click Save to confirm your selections.
   

Submission dates are mandatory to publish your abstract page on the event website. If these dates are not configured, you’ll be prompted to set them before publication.

Changing Abstract Important Dates

1. Navigate to Abstract > Project Details from the Dock.
2. Click Change beside Important Dates.
3. Update the start or end dates for submission, review, or decision deadlines as required.
   
   
   
   
4. Click Save to apply your changes.

Next Step: Create Abstract Topics

Once your project details are configured, proceed to create abstract topics to define the tracks or themes under which authors can submit their abstracts.