Session Check-In
The Session Check-In feature in the Zoho Backstage Organizer app enables event organizers to manage attendee check-ins at specific sessions within their events. With tools for scanning, manual check-in, registration, and check-out, organizers can streamline entry processes, track attendee participation, and ensure a smooth experience for all attendees.
Checking In Attendees
To check in attendees for a specific session, navigate to the appropriate event and use the Session Check-In options to process attendees quickly. Follow the steps below to access and manage attendee check-ins.
- Open the Check-In tab.
- Select Session Check-In.
- Choose a session from the list or use the search and filter options to locate a session by event day or track.
For multi-day events, each day’s check-ins are recorded separately, allowing you to maintain clear records across multiple event days.
Once you’re on the session check-in page, you can choose from the following check-in methods.
1. By Scanning the QR Code
- Tap Scan QR Code.
- Scan the QR of the attendee with your device.
- Tap Check In to confirm.
For super fast check-in: Make sure Check-In Options is set to Scan and Check In.
- On iOS: Access Check-In Options through the chocolate menu at the top-right.
- On Android: Check-in options are available at the bottom of the screen.
2. By Manually Searching and Checking In
- Search for an attendee using the search bar.
- Select the attendee you want to check in.
- Tap Check In.
Registering and Checking In New Attendees
The Register and Check-In feature allows you to register attendees on the spot and instantly check them into a session—perfect for walk-ins or unregistered guests on event day.
- Open the Check-In tab.
- Select Session Check-In.
- Choose a session from the list or use the search and filter options to locate a session by event day or track.
- Tap Register and Check In.
- Choose the attendees you want to check in.
- Tap the Register and Check In New Attendee button at the bottom of the screen.
- If you have selected multiple attendees, tap Register and Check In [N] Attendees, where [N] represents the number of selected attendees.
This ensures no attendee misses out on attending sessions even if they register at the last minute.
Checking Out Attendees
The Check-Out feature helps organizers maintain accurate attendance records by tracking when attendees leave. This is especially useful for managing attendance in sessions where attendees may leave midway.
- Open the Check-In tab.
- Select Session Check-In.
- Choose a session from the list, or use the search and filter options to locate a session by event day or track.
Once you’re on the session check-in page, you can choose from the following check-out methods.
1. By Scanning the QR Code
- Tap Scan QR Code.
- Scan the badge of the attendee to check them out.
- Tap Check Out.
For super fast check-out: Make sure Check-In Options is set to Scan and Check Out.
- On iOS: Access Check-In Options through the chocolate menu at the top-right.
- On Android: Check-in options are available at the bottom of the screen.
2. By Manually Searching and Checking Out
- Search for an attendee using the Search bar.
- Select the attendee you want to check out.
- Tap Check Out.
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