Event Information

The EVENT INFO section gives speakers an overview of the virtual event, including its description, schedule, and key links. Speakers can use this section to familiarize themselves with the event before or between sessions.

1. Open the EVENT INFO tab in the left panel.
2. The event overview page appears, showing:
   
1. Event Description – a summary of the event’s goals and highlights.
2. Start and End Dates – the scheduled event timeline.
   
3. Website and Social Links – quick access to external event resources.

Speakers can review this section before their session to better understand the event’s theme, agenda, and audience.

The SESSIONS tab allows speakers to view session schedules, review session details, and join live sessions directly from the OnAir interface.

Viewing Session Details 

Speakers can use the Sessions tab to review information about their assigned sessions and other sessions available during the event.

1. Open the SESSIONS tab in the left navigation panel.
2. Locate the session.
3. Click View More.

Sessions are grouped based on their current status:

• Live Sessions displays sessions that are currently in progress.
• Upcoming Sessions displays sessions that have not yet started.

Use the available controls to:

• Switch between event days.
• Filter sessions by hall.
• Review session schedules and statuses.

Each session card displays:

• Session title
• Scheduled time
• Session duration
• Session status
• Assigned speakers
  

Click View Less to collapse the session card.

The halls and sessions displayed depend on the event configuration.

Joining a Live Session

Speakers can join their assigned sessions directly from the SESSIONS tab.

1. Open the SESSIONS tab in the left navigation panel.
2. Locate the session under Live Sessions.
3. Click JOIN.

The session opens in the OnAir interface, where speakers can present content, collaborate with panelists, and engage with attendees.

Rejoining a Session

If a speaker leaves a session or closes the browser tab accidentally, they can rejoin the session while it remains active.

1. Open the SESSIONS tab in the left navigation panel.
2. Locate the session.
3. Click JOIN.

The speaker will re-enter the session and regain access to the available presentation and engagement tools.

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Session Controls

The bottom toolbar provides speakers with quick access to controls used during a live session. From here, speakers can manage their audio and video, present content, configure devices, and leave the session when required.

Muting and Unmuting the Microphone

1. Click Microphone on the bottom toolbar.
2. Click it again to toggle between muted and unmuted states.

Alert: When muted, other speakers and attendees cannot hear the speaker’s audio.

Turning the Camera On or Off

1. Click Camera on the bottom toolbar.
2. Click it again to enable or disable the video feed.

When the camera is turned off, the speaker’s profile image may be displayed instead of the video feed.

Sharing a Screen 

1. Click Share Screen on the bottom toolbar.
2. Select the screen, application window, or browser tab to share.
3. Click Share.

The selected content will be displayed to attendees.

Sharing Presentation Materials 

1. Click Share Material on the bottom toolbar.
2. Choose to:
   • Upload a file from the device.
   • Present material uploaded by the organizer.
3. Click Present next to the desired material.

Speakers can use the available presentation tools to:

• Zoom into content.
• Highlight information using the pointer tool.
• Annotate slides using pens and markers.
• Navigate between slides.

When finished presenting:

1. Click Share Material.
2. Click End Presentation.

Using Theater Mode 

Theater Mode expands the stage area, allowing speakers to focus on the presentation and other panelists.

1. Click Theater Mode on the bottom toolbar.

Sending Reactions  

Reactions allow speakers to respond during a live session using animated emojis.

1. Click Reactions on the bottom toolbar.
2. Select an emoji reaction.

The selected reaction briefly appears on the session stage for participants to see.

Reactions provide a quick way to acknowledge comments, celebrate key moments, and engage with the audience without interrupting the presentation.

Configuring Audio and Video Devices 

1. Click Settings on the bottom toolbar.
2. Select the microphone, speaker, and camera devices to use.
3. Adjust the available settings as required.

Changes are applied immediately.

Leaving a Session  

1. Click Leave Session on the bottom toolbar.
2. Click Leave Session again in the confirmation dialog.

The speaker will leave the session and return to the previous screen.

Leaving a session does not end it for other participants. The session remains active until it is ended by the host or organizer.

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Session Engagement 

Panelists

The Panelists tab allows speakers to view the hosts, co-hosts, and speakers participating in a session. Speakers can monitor panelists currently on stage, communicate with them using a dedicated panelist chat, and manage presenter roles during the session.

Viewing Panelists

1. Open the Panelists tab on the right panel.

The panelists list is organized by role:

• Host
• Co-Hosts
• Session Speakers
  

Use the search bar to quickly find a specific panelist.

Using the Panelist Chat 

The Panelist Chat provides a private communication channel for hosts, co-hosts, and speakers during a session.

1. Open the Panelists tab from the right panel.
2. Switch to the Chat tab.
3. Enter a message in the message field.
4. Click the Send icon.

Messages posted here are visible only to panelists participating in the session.

Use the Panelist Chat to coordinate session activities, communicate with fellow speakers, and discuss session logistics without displaying messages to attendees.

Participants

The Participants tab helps speakers monitor and manage everyone attending the session and event. Speakers can view session attendees, browse all event participants, connect with attendees, and grant speaking privileges during a live session.

The tab is divided into two views:

• Session: Displays participants currently attending the live session.
• Event: Displays all event participants, including attendees, speakers, and exhibitors.

Viewing Session and Event Participants

The Participants tab allows speakers to view people attending the current session as well as all participants registered for the event.

1. Open the Participants tab from the right panel.
2. Select the Session tab to view participants currently attending the live session.
3. Use the search bar to find a specific participant.
4. Select the Event tab to view all event participants, including attendees, speakers, and exhibitors.

Granting Mic and Camera Access to Attendees

1. Open the Participants tab from the right panel.
2. Locate the participant in the Session tab.
3. Click the More Actions (⋮) icon next to their name.
4. Click Give Mic Access to allow the participant to speak.
5. Then click Give Camera Access to allow the participant to share video.

Once granted, permission indicators appear next to the participant’s name.

Revoking Mic and Camera Access from Attendees

Speakers can remove previously granted participant permissions at any time.

1. Open the Participants tab from the right panel.
2. Locate the participant in the Session tab.
3. Click the More Actions (⋮) icon.
4. Click Revoke Mic Access or Revoke Mic and Camera Access.

The participant will immediately lose the corresponding permissions.

Searching Event Participants

The Event tab provides a directory of everyone participating in the event.

1. Open the Participants tab from the right panel.
2. Select Event.
3. Browse the list of event participants.
4. Use the search bar to find a specific person.

Chatting with Participants

Speakers can start a direct conversation with any event participant.

1. Open the Participants tab from the right panel.
2. Click the Chat icon next to the participant’s name.
3. Enter a message in the message field.
4. Click the Send icon.

Info: The conversation will be available from the Chat tab in the right panel.

Scheduling a Meeting

Speakers can request a one-on-one meeting with attendees, speakers, or exhibitors.

1. Open the Participants tab from the right panel.
2. Switch to the Event tab.
3. Click the More Actions (⋮) icon.
4. Click Schedule Meeting from the menu.
   
   
   
   
5. Select the meeting Date.
6. Enter the Start Time and Duration.
7. Enter the reason for the meeting.
8. Click Request Meeting.

Note: The participant will receive a meeting request and can accept or decline it.

Tip: Use the Event tab to connect with speakers, exhibitors, and attendees without leaving the live session.

Polls

Polls help speakers collect feedback, measure audience sentiment, and encourage participation during live sessions. Speakers can create and manage polls directly from the session interface.

Creating a Poll

Create polls to gather opinions, test audience knowledge, or collect feedback in real time.

1. Open the Polls tab from the right panel.
2. Click Create Poll. The Create Poll dialog box will appear. 
   
   
   
   
3. Enter a Poll Title and Question.
4. Select a poll type:
   • Single Choice: Participants can select one option.
   • Multiple Choice: Participants can select multiple options.
   • Rating: Participants can rate using a star scale.
5. Add the required answer options or rating scale.
6. Optionally, click Add Question to include additional questions.
7. Click Create.

Launching a Poll

Once a poll has been created, speakers can launch it during the session to allow participants to submit responses.

1. Open the Polls tab from the right panel.
2. Locate the poll to run.
3. Click Start to make the poll available to session participants.

Viewing Poll Results

Monitor responses as they are submitted and review audience participation throughout the session.

1. Open the Polls tab from the right panel.
2. Locate the poll.
3. Click View Results to monitor responses and participation.
4. Click Show Results to Everyone to share the results with participants.

Deleting a Poll

Remove polls that are no longer needed or were created in error.

1. Open the Polls tab from the right panel.
2. Click the More icon (⋮) next to the poll.
3. Click Delete Poll.
4. Confirm the action to permanently remove the poll from the session.

Questions

The Questions tab helps speakers manage audience interactions during a live session. Review incoming questions, respond to participants, project important questions to the audience, and keep track of answered discussions from a single location.

Viewing Incoming Questions

Use the Questions tab to monitor audience engagement and review questions submitted during the session.

1. Open the Questions tab from the right panel.
2. View questions under the Open Questions tab.
3. Use the Sort By menu to organize questions by Time or Upvotes.
4. Switch to the Answered Questions tab to review previously addressed questions.

Replying to a Question

Respond to participant questions directly from the moderator panel.

1. Open the Questions tab from the right panel.
2. Locate the question to answer.
3. Click Reply.
4. Enter a response.
5. Submit the reply.

Questions that are replied to or projected to the session are automatically moved from Open Questions to Answered Questions.

Projecting a Question to the Session

Highlight a question by displaying it to everyone attending the session.

1. Open the Questions tab from the right panel.
2. Locate the question to present.
3. Click Project Question.
4. Review the question in the confirmation dialog.
5. Click Project.

The selected question will be displayed to all session participants.

Deleting a Question

Remove questions that are no longer relevant or were submitted in error.

1. Open the Questions tab from the right panel.
2. Click the More icon (⋮) next to the question.
3. Click Delete.

Chat

The Chat panel allows speakers to communicate with other participants during the session. Depending on the event settings, speakers can send messages to everyone in the session or start private conversations with individual participants.\

Session Chat

The Session tab displays messages shared with everyone in the session.

1. Open the Chat tab from the right panel.
2. Select the Session tab.
3. View messages posted by participants during the session.
4. Enter a message in the text box and send it to the session.

Direct Messages

The Direct Messages tab lets speakers view and manage private conversations with individual participants.

1. Open the Chat tab from the right panel.
2. Switch to the Direct Messages tab.
3. Use the search bar to find a participant.
4. Select a participant to open the conversation.
5. View previous messages and continue the conversation using the message box at the bottom.

Direct message conversations are visible only to the participants involved in the chat.

Handouts

Session handouts allow speakers to access presentation decks, documents, and other supporting materials shared during a live session. Speakers can view the available files and download them for reference.

1. Open the Handouts tab from the right panel.
2. Browse the list of files shared for the session.
3. Select the Download icon next to a file to save it to the device.

Only files shared by the session organizers are displayed in the Handouts panel. New handouts added during the session appear automatically in the list.