Customizing event preferences on your Zoho Calendar

Event Settings

In Zoho Calendar, you can set default event settings which will be applied across your calendar. 

Event Duration

You can set Default Event Duration which will be reflected in the event creation form across all your calendars. The chosen time duration will be set by default when you create an event. The duration can be changed by clicking the time field and picking the desired time for the event.

Steps to Set Default Event Duration

  1. Log in to Zoho Calendar.
  2. Go to Settings > Calendar > Event Settings.
  3. Click the drop-down menu under the Default event duration and pick the desired time duration.

Participant Permissions

Participant permissions help the host of an event to limit the participant access to view, edit, delete or add participants to the event. You can set a default option in your calendar settings and that will be reflected when you create an event across any calendar. You can change your preference in the create event form when you want to change the participant permission. Learn more.

Steps to Set Default Participant Permissions

  1. Log in to Zoho Calendar.
  2. Go to Settings > Calendar > Event Settings.
  3. Click on the drop down under Participant permission and select your preferred permission from the options listed.

Other Event Settings

In Zoho Calendar, you can choose to allow or deny the automatic addition of meeting invites from your email. To choose your preference, log in to Zoho Calendar. Go to Settings > Calendar > Event Settings. Choose your preference from the drop down under 'Automatically add meeting invites from your email' field.


Likewise, you can choose to allow or deny the automatic addition of group invitations to your personal calendar. To choose your preference, log in to Zoho Calendar. Go to Settings > Calendar > Event Settings. Select the check box - 'Automatically add group invitations to personal calendar' to add your group invitations to personal calendar automatically.


You can also choose to display or hide the Denied/ Cancelled Events in your calendar grid. To enable/ disable this option log in to Zoho Calendar. Go to Settings > Calendar > Event Settings. Click on the check box - the 'Display denied/ cancelled events in your calendar' option.


You can also choose to differentiate the past events and upcoming events by reducing the brightness of the past events. To choose your preference, log in to Zoho Calendar. Go to Settings> Calendar> Event settings. Click on the check box - 'Reduce the brightness of past events' option.

You can enable the Free/ Busy consideration in your calendar to show yourself busy during non-working hours. This will be reflected while a host checks the free/ busy status of you while adding you to an event. To do this, log in to Zoho Calendar. Go to Settings> Calendar> Event settings. Click on the check box- 'Show me as busy during non-working hours' 



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