Forward calendar invites via email

Forward event invites through email

When you create an event in Zoho Calendar, you can send invitations to attendees through email, calendar invite, or both. If you want to allow the attendees to forward the invite to people apart from the attendees added by you, select the Allow forward check-box when you create an event.

Steps to Allow forward for an event

  1. Log in to Zoho Calendar.
  2. Create a new event or edit an event that you have already created.
  3. Provide the event details like Event title, Date, Time, Attendees, etc.,
  4. In the Create Event/ Edit Event tab, select the Allow forward check-box under the Attendees field.

  5. Click Save.
  6. Choose any of the options in the Send event invitation pop-up and click Confirm.
An event invite via email, calendar invite or both will be sent to the attendees.

Forward event invite

If event forward has been enabled, the attendees can forward the event invite either from the view event tab or forward the email invite sent to them. The recipients of the forwarded invite can RSVP to the event from the email invitation card and they'll be added as attendees to the event.

Steps to forward invite from view event tab

  1. Log in to Zoho Calendar.
  2. Click on the event in which you're a part of and event forward has been enabled.
  3. An event view pop-up will appear with the event title, time and date of the event in your time zone, and other details of the event.
  4. Click on the Forward event icon on top of the event view pop-up or the View event tab.

  5. Provide the email addresses of people to whom you want to forward the invite too.
    1. If the email address is from your organization you can choose it from the contact list as you type the email address.
    2. If it's from an external organization press 'enter'/ 'return' upon typing the complete email address.
  6. You can provide a Note to the event invite forward.
  7. Click Forward.
An email will be sent to the recipients with the event invitation. The recipients can RSVP to the event invite by choosing Yes/ No/ Maybe from the event invitation card.

Steps to forward invite from mail

  1. Log in to Zoho Mail or other email clients in which you've received an event invite (forward).
  2. Click and open the event invitation email.
  3. Click Forward and provide the email addresses of the people you want to forward the invite.

  4. Click Send.
An email will be sent to the recipients with the event invitation. The recipients can RSVP to the event invite by choosing Yes/ No/ Maybe from the event invitation card.
  1. Only after the recipients RSVP to the event, they will be added as attendees.
Allow forward option can be enabled for the events created in following calendars only:
  1. Personal Calendars
  2. Group Calendars
  3. Shared Calendars with Write/ Delegate permission.

How to accept a forwarded event invitation?

The recipients of the forwarded event invitation can RSVP to the invite by following the steps given below:

Steps to accept a forwarded invite in Zoho Mail

  1. Log in to Zoho Mail.
  2. Click and open the event invitation (forward) email.
  3. Select Yes/ No/ Maybe from the event invitation card.

Steps to accept a forwarded invite in other email services

  1. Log in to your email account and navigate to the event invitation email.
  2. Click and open the event invitation (forward) email.
  3. An invitation card would have been generated based on the calendar service provided by your email service provider.
  4. Select Yes/ No/ Maybe from the event invitation card.
Once the recipient RSVP to the event they will be added as attendees to the event.
An expired event cannot be forwarded and the recipients of expired event invitation cannot RSVP to the expired event.

    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Zoho Sign now offers specialized one-on-one training for both administrators and developers.

            BOOK A SESSION








                                You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                    Manage your brands on social media

                                      Zoho Desk Resources

                                      • Desk Community Learning Series


                                      • Digest


                                      • Functions


                                      • Meetups


                                      • Kbase


                                      • Resources


                                      • Glossary


                                      • Desk Marketplace


                                      • MVP Corner


                                      • Word of the Day


                                        Zoho Marketing Automation

                                          Zoho Sheet Resources

                                           

                                              Zoho Forms Resources


                                                Secure your business
                                                communication with Zoho Mail


                                                Mail on the move with
                                                Zoho Mail mobile application

                                                  Stay on top of your schedule
                                                  at all times


                                                  Carry your calendar with you
                                                  Anytime, anywhere




                                                        Zoho Sign Resources

                                                          Sign, Paperless!

                                                          Sign and send business documents on the go!

                                                          Get Started Now




                                                                  Zoho TeamInbox Resources



                                                                          Zoho DataPrep Resources



                                                                            Zoho DataPrep Demo

                                                                            Get a personalized demo or POC

                                                                            REGISTER NOW


                                                                              Design. Discuss. Deliver.

                                                                              Create visually engaging stories with Zoho Show.

                                                                              Get Started Now







                                                                                            You are currently viewing the help articles of Sprints 1.0. If you are a user of 2.0, please refer here.

                                                                                            You are currently viewing the help articles of Sprints 2.0. If you are a user of 1.0, please refer here.



                                                                                                  • Related Articles

                                                                                                  • Event Settings

                                                                                                    In Zoho Calendar, you can set default event settings which will be applied across your calendar.  Event Duration You can set Default Event Duration which will be reflected in the event creation form across all your calendars. The chosen time duration ...
                                                                                                  • I wish to invite my friend to the event I am hosting but he is not a Zoho user. Can I invite and track his RSVP?

                                                                                                    Even though your friend does not have a Zoho account yet, you can invite him to your events and track his RSVP. All you need to know is his email address. When creating or editing an event, you can include his email address in the "Add invitees" ...
                                                                                                  • Why do I find a mismatch in the event invitation time, usually an hour difference?

                                                                                                    This event mismatch is usually recorded because of the Daylight Savings Time factor. To rectify this issue, change your Time zone to the nearest geographical location. Learn more.
                                                                                                  • How can I create an event that recurs every month?

                                                                                                    If you are creating an event that happens to recur every month, you needn't create it separately for every month. Go to the Create Event window and enter the recurring period in the Repeat field. You can choose from Daily/ Weekly/ Monthly/ Yearly ...
                                                                                                  • Create and Edit Events

                                                                                                    You can create an event in Zoho Calendar using three methods. Any of the three methods can be chosen based on the details required to create an event. If the event creation requires more detailed description you can use the  New event  button to ...
                                                                                                    Wherever you are is as good as
                                                                                                    your workplace

                                                                                                      Resources

                                                                                                      Videos

                                                                                                      Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                      eBooks

                                                                                                      Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                      Webinars

                                                                                                      Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                      CRM Tips

                                                                                                      Make the most of Zoho CRM with these useful tips.



                                                                                                        Zoho Show Resources