Getting started with Zoho Calendar - Online calendar for business

Getting Started

Zoho Calendar, a free web application is an efficient workplace tool that helps you stay on track with your schedule, meetings and holidays. It helps you create events/ calendars, share your calendars, subscribe to external calendars and also synchronize with your mobile device calendar. You can also book meeting rooms from within your organization using the Resource Booking option in the Zoho Calendar application.
Manage Calendars/ Events - Create and manage various calendars and events, send invites to the attendees, and track RSVPs.
Subscribe - Add a friend's calendar, holiday calendar, or a public calendar to your Zoho Calendar by subscribing to it. 
Share - Allows others to view your calendar by sharing it with public or private audiences. 
Sync - Manage calendars from other accounts like Google Calendar or Microsoft Outlook on Zoho Calendar. Sync your Zoho Calendar with your mobile and access on-the-go.
Resource booking - You can check the availability of resources and meeting rooms in your organization and book them in advance.

Set Time Zone

Time zone in Zoho Calendar is set by default based on your Zoho Account location. The event notifications are received based on the time zone set. If there is any event-time mismatch, you should check the time zone specified in the calendar and make the necessary changes. You can also change the time zone depending on the change in work location and create events accordingly.

Steps to Change Time Zone

  1. Log in to Zoho Calendar and navigate to Settings > Calendar > Calendar Preferences.
  2. Click on Time zone and choose the time zone with respect to your nearest geographical location.
  3. Turn on  Notify to update time zone based on current location to receive time zone update notification when you are in a different location.

Note:
Changing the time zone in Zoho Calendar will effect a time zone change in all your Zoho accounts.

Date and Time Format

Zoho Calendar offers standard versions of date/ time format for the users to choose from. The date formats listed include MM/dd/yyyy, dd/MM/yyyy, yyyy/MM/dd and yyyy-MM-dd. Both 12-hour and 24-hour time format is also supported.

Steps to Choose the Date and Time Format

  1. Log in to Zoho Calendar and navigate to Settings > Calendar > Calendar Preferences.
  2. Under Date format, choose the desired format.

  3. Using the Time format option, choose the 12 hours or 24 hours format.

Default View

The default view option in Zoho Calendar helps you set the view of the calendar according to your requirement. Every time you log in to Zoho Calendar, the default view shows up. You can choose from  Day, Week, Work, Month, Agenda, or Year view.

Steps to Choose the Default View

  1. Log in to Zoho Calendar and navigate to Settings > Calendar > Calendar Preferences.
  2. Select your Default view.

Week Starts On

Weeks start on denotes the starting day of the week/ month view in your calendar. As different regions follow different traditions, you can customize the view accordingly.

Steps to Choose the Week Starts On Day

  1. Log in to Zoho Calendar and navigate to Settings > Calendar > Calendar Preferences
  2. Select your Week starts on. Example : Sunday.

Work Week and Work Hours

Depending on the work-schedule in your organization and location, you can set your Work Week and Work Hours in your Zoho Calendar. For example; If you work from Monday to Friday and your work timings are 9 am to 6 pm, you can configure it in your Zoho Calendar. This helps you customize your calendar view.

Steps to Configure Work Week and Work Time

  1. Log in to Zoho Calendar and navigate to Settings > Calendar > Calendar Preferences.
  2. Select the From and To day from the drop-down in Work Week.

  3. Select the From and To time from the drop-down in Working Hours.

If you switch on " Show me as busy during non-working hours", your free/busy schedule in the calendar will be marked as busy for the rest of the time except for your working hours.

Add Calendar

On logging into Zoho Calendar, a primary calendar is available to the user by default. In addition to this, calendars can be added by the user.

Steps to Add a Calendar

  1. Log in to Zoho Calendar and click on the Add Calendar (+) icon next to My Calendars on the left pane.

  2. Enter the calendar name and select the calendar color by clicking on the color icon left to the calendar name.

  3. You can also use the color picker bar to select a custom color for your calendar.

  4. Use the Description box below the Calendar name to add a description to the calendar.

  5. Check the Include in my Free/Busy sharing check-box if you want to add this calendar to your Free/Busy sharing.
  6. Click Save to create the calendar.

Default Reminder

When you create a Zoho Calendar account, a primary calendar is added to your account as your default calendar. A default reminder of 5 minutes is set for this calendar and for other calendars you add to  My Calendars and you will be notified by an email 5 minutes prior to the start of the events that are added to a particular calendar. You can add or delete the reminder based on your preference. Learn more.

Languages Supported

Zoho Calendar is designed to suit the requirements of people world-wide and it supports 60 different languages.

Steps to Change the Display Language

  1. Log in to Zoho Calendar and navigate to Settings  > Calendar > Calendar Appearance.
  2. Choose your Display Language. Example : English.


    Zoho CRM Training Programs

    Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

    Zoho CRM Training
      Redefine the way you work
      with Zoho Workplace

        Zoho DataPrep Personalized Demo

        If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

        Zoho CRM Training

          Create, share, and deliver

          beautiful slides from anywhere.

          Get Started Now


            Get started with Zoho Sign

            in a few quick steps!

            Download Help Guide





                      Still can't find what you're looking for?

                      Write to us: support@zohoforms.com


                            




                            

                        Zoho Marketing Automation

                          Zoho Sheet Reources

                           




                              Zoho Forms Resources


                                Secure your business
                                communication with Zoho Mail


                                Mail on the move with
                                Zoho Mail mobile application

                                  Stay on top of your schedule
                                  at all times


                                  Carry your calendar with you
                                  Anytime, anywhere




                                        Zoho Sign Resources

                                          Sign, Paperless!

                                          Sign and send business documents on the go!

                                          Get Started Now


                                              Zoho SalesIQ Resources



                                                  Zoho TeamInbox Resources



                                                          Zoho DataPrep Resources



                                                            Zoho DataPrep Demo

                                                            Get a personalized demo or POC

                                                            REGISTER NOW


                                                              Design. Discuss. Deliver.

                                                              Create visually engaging stories with Zoho Show.

                                                              Get Started Now











                                                                                    • Related Articles

                                                                                    • Calendar Settings

                                                                                      Zoho Calendar can be customized in ways you want it to be by configuring the preferred settings. Calendar Settings gives you many options to modify the features available to suit your requirements. You can choose to change your work hours and week, ...
                                                                                    • Ways to Share Calendars

                                                                                      In Zoho Calendar, calendars that are created under My Calendars can be entirely managed by the user who creates the calendar, without any restrictions. These calendars can also be shared among friends, colleagues and groups inside the organization by ...
                                                                                    • Subscribe to Calendars

                                                                                      Managing calendars on Zoho Calendar is an easy task as it helps you create calendars of your own and also add calendars from outside resources. This eliminates the need to shuttle between applications to work around your schedule and provides a ...
                                                                                    • Share Calendars

                                                                                      Calendars in Zoho Calendar can be shared with individuals and groups. After creating a calendar and adding events to it, you can make the calendar public and include various access permissions to the calendar, after which one can simply view the ...
                                                                                    • Multiple Calendars in Zoho Calendar

                                                                                      Zoho Calendar provides the option of adding and integrating various calendars under one platform. When you log in to Zoho Calendar, a primary calendar is set-up by default. The primary calendar is listed under My Calendars section. Apart from the ...
                                                                                    Wherever you are is as good as
                                                                                    your workplace

                                                                                      Resources

                                                                                      Videos

                                                                                      Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                      eBooks

                                                                                      Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                      Webinars

                                                                                      Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                      CRM Tips

                                                                                      Make the most of Zoho CRM with these useful tips.



                                                                                        Zoho Show Resources