Getting started with Zoho Calendar - Online calendar for business

Getting Started

Zoho Calendar, a free web application is an efficient workplace tool that helps you stay on track with your schedule, meetings and holidays. It helps you create events/ calendars, share your calendars, subscribe to external calendars and also synchronize with your mobile device calendar. You can also book meeting rooms from within your organization using the Resource Booking option in the Zoho Calendar application.
Manage Calendars/ Events - Create and manage various calendars and events, send invites to the attendees, and track RSVPs.
Subscribe - Add a friend's calendar, holiday calendar, or a public calendar to your Zoho Calendar by subscribing to it. 
Share - Allows others to view your calendar by sharing it with public or private audiences. 
Sync - Manage calendars from other accounts like Google Calendar or Microsoft Outlook on Zoho Calendar. Sync your Zoho Calendar with your mobile and access on-the-go.
Resource booking - You can check the availability of resources and meeting rooms in your organization and book them in advance.

Set Time Zone

Time zone in Zoho Calendar is set by default based on your Zoho Account location. The event notifications are received based on the time zone set. If there is any event-time mismatch, you should check the time zone specified in the calendar and make the necessary changes. You can also change the time zone depending on the change in work location and create events accordingly.

Steps to Change Time Zone

  1. Log in to Zoho Calendar and navigate to Settings > Calendar > Time Zone.
  2. Click on the drop down under Primary Time zone and choose the time zone with respect to your nearest geographical location.
  3. Turn on  Notify to update time zone based on current location to receive time zone update notification when you are in a different location.
  4. Choose your Secondary time zone from the drop down under Secondary Time Zone based on the location required.

Changing the time zone in Zoho Calendar will effect a time zone change in all your Zoho accounts.

Date and Time Format

Zoho Calendar offers standard versions of date/ time format for the users to choose from. The date formats listed include Mon/DD/YYYY, DD/Mon/YYYY, YYYY/MM/DD and YYYY-MM-DD. Both 12-hour and 24-hour time format is also supported.

Steps to Choose the Date Format

  1. Log in to Zoho Calendar and navigate to Settings > General > System.
  2. Under Date format, choose the desired format.

Steps to Choose the Time Format

    1. Log in to Zoho Calendar and navigate to Settings > Calendar > Calendar View.
    2. Using the Time format option, choose the 12 hours or 24 hours format.

    Default View

    The default view option in Zoho Calendar helps you set the view of the calendar according to your requirement. Every time you log in to Zoho Calendar, the default view shows up. You can choose from  Day, Week, Work, Month, Agenda, or Year view.

    Steps to Choose the Default View

    1. Log in to Zoho Calendar and navigate to Settings > Calendar > Calendar View.
    2. Select your Default Calendar view from the drop down.

    Week Starts On

    Weeks start on denotes the starting day of the week/ month view in your calendar. As different regions follow different traditions, you can customize the view accordingly.

    Steps to Choose the Week Starts On Day

    1. Log in to Zoho Calendar and navigate to Settings > Calendar > Calendar View
    2. Select your Week starts on. Example : Sunday.

    Work Week and Work Hours

    Depending on the work-schedule in your organization and location, you can set your Work Week and Work Hours in your Zoho Calendar. For example; If you work from Monday to Friday and your work timings are 9 am to 6 pm, you can configure it in your Zoho Calendar. This helps you customize your calendar view.

    Steps to Configure Work Week and Work Time

    1. Log in to Zoho Calendar and navigate to Settings > Calendar > Calendar View.
    2. Select the start day and end day of your work week from the drop-down in Work Week.
    3. Select the start time and end time of your work week from the drop-down in Working Hours.

    Add Calendar

    On logging into Zoho Calendar, a primary calendar is available to the user by default. In addition to this, calendars can be added by the user.

    Steps to Add a Calendar

    1. Log in to Zoho Calendar and click on the Add Calendar (+) icon next to My Calendars on the left pane and select Add Calendar 

    2. Enter the calendar name and select the calendar color by clicking on the color icon next to the calendar name.

    3. You can also use the color picker bar to select a custom color for your calendar.

    4. Check the Include in my Free/Busy sharing check-box if you want to add this calendar to your Free/Busy sharing.
    5. Use the Description box below the Calendar name to add a description to the calendar.
    6. Click Save to create the calendar.

    Default Reminder

    When you create a Zoho Calendar account, a primary calendar is added to your account as your default calendar. A default reminder of 5 minutes is set for this calendar and for other calendars you add to  My Calendars and you will be notified by an email 5 minutes prior to the start of the events that are added to a particular calendar. You can add or delete the reminder based on your preference. Learn more.

    Languages Supported

    Zoho Calendar is designed to suit the requirements of people world-wide and it supports 60 different languages.

    Steps to Change the Display Language

    1. Log in to Zoho Calendar and navigate to Settings  > General > System.
    2. Choose your Language from the drop down, Example : English.

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