Syncing Zoho Tasks events with Zoho Calendar

Zoho Tasks Sync

Zoho Mail Suite comes with Zoho Tasks application that helps you create and assign tasks to your colleagues/ team members. Using Tasks, you can manage deadlines in your team/ organization to improve productivity.  Tasks can be created personally or can be added to particular groups inside your organization. You can create tasks on Zoho Tasks and sync it with your Zoho Calendar using the two-way sync feature. This helps you keep a track of your tasks while you are managing other events from the calendar. Once you have synced Zoho Tasks with Zoho Calendar, your calendar will be updated every time a personal task is created.

Steps to set-up Zoho Tasks sync

  1. Login to Zoho Calendar.
  2. Go to Settings  > Calendar > Zoho Apps.
  3. Click on Zoho Tasks from the list.

  4. Click Synchronize to start syncing your tasks.

  5. Once the sync is completed, the Turn off sync button shows up.
  6. Refresh your calendar and view your tasks updated in the calendar.
If you create a personal task, then it will be updated it in the primary calendar in Zoho Calendar.
Only your  Personal Tasks will be synced. The tasks created in your groups will not be synced.

Steps to stop synchronization of Zoho Tasks

  1. Login to Zoho Calendar.
  2. Go to Settings  > Calendar > Zoho Apps.
  3. Click on Zoho Tasks from the list.

  4. Click the Turn off sync button.

Your Zoho Tasks will now stop synchronizing with your Zoho Calendar and all tasks created by you will be removed from the calendar.

Adding Tasks to Zoho Tasks from Zoho Calendar

You can add tasks directly to Zoho Tasks from Zoho Calendar, once you have synced both the apps. After synchronization, Zoho Tasks will be added under App Calendars.

Steps to add a task to Zoho Tasks

  1. Create a new event or click on the calendar grid to Quick add an event and click on More options to open the Create Event window.

  2. Check the All day event check-box under the date and time field.

  3. To add this event to Zoho Tasks, click on the drop down option to select Calendar and select Zoho Tasks.

  4. Enter the title, due date, priority, status and description of the task.
  5. Set a reminder for the task by selecting Add reminder and customize your reminder notifications.

  6. You can add subtasks to the task by clicking on + Subtask.
  7. Fill the title, due date, status, priority and description of the subtasks.
  8. You can click the Delete button next to the subtask to remove the subtask.
  9. Click on Save to create the task in your Zoho Task calendar.

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