Exporting and importing calendars | Zoho Calendar

Import/ Export Calendars

Import Calendars

Any external calendar can be added to your Zoho Calendar through the Import option. Importing helps you to manage your calendars in one single interface without having to switch between various other calendar applications. By downloading and storing the specific calendar as an ICS file or by using the Calendar URL, calendars can be imported and stored. While importing the calendars, you can choose the specific calendar to which you want to add the events.

Steps to Import a Calendar as an ICS File

  1. Log in to Zoho Calendar.
  2. Go to Settings > Calendar > Import.
  3. Under the ICS File field click the Choose file button to upload an ICS file of a calendar from your desktop or drag the file and drop it over the Choose file button.

  4. Under the Import to Calendar field choose the calendar into which the the ICS file should be imported.
  5. Click the +Create New option to add a new calendar to import the ICS file into.

  6. Type the calendar name and click Save. A new calendar will be added under the My Calendar section.
  7. Choose the options to Overwrite events organized by you, Include attendees, Include reminders and Mark events as private under the Import Setup field.

  8. Click Import.
The Calendar will be imported to the chosen calendar and the chosen import setup options will be applied to the events in the calendar.

Steps to Import a Calendar using a Web URL

  1. Log in to Zoho Calendar.
  2. Go to Settings > Calendar > Import.
  3. Click the Web URL option and Enter a valid HTTP/ Webcal URL in iCal format.
  4. Under the Import to Calendar field choose the calendar into which the the calendar URL should be imported.
  5. Click the +Create New option to add a new calendar to import the calendar URL.

  6. Type the calendar name and click Save. A new calendar will be added under the My Calendar section.

  7. Choose the options to Overwrite events organized by you, Include attendees, Include reminders and Mark events as private under the Import Setup field.

  8. Click Import.
You can also open the Edit Calendar tab of any calendar under the My Calendar section and click on the Import icon to import calendars to the particular calendar.


The Calendar will be imported to the chosen calendar and the chosen import setup options will be applied to the events in the calendar.

Note:
  1. The calendar URL should support the iCal format.
  2. You can import the events only to the calendars under My Calendars section of the left pane.
  3. After import, if any changes are made in the external calendar, the import process needs to be repeated for the changes to get updated.

Export Calendars

When you are working offline, it is better to get your important calendars added to your device's calendar to access on-the-go. Zoho Calendar gives you the option to export calendars from the calendars under the My Calendars section. This helps you download the file in ICS format to your device. You can import the file to your device calendar and manage your schedule. You can also secure your downloaded calendar file using a password protection.

Steps to Export a Calendar without Password Protection

  1. Log in to Zoho Calendar.
  2. Go to Settings  > Calendar > Calendars > My Calendars.
  3. Hover the cursor over the calendar you want to export and click on the Export icon.

  4. Click on Download to export the calendar. The calendar file will be downloaded to your device in ICS format.
You can also export a calendar by right clicking on the calendar under My Calendars section on the left pane. Click on Edit in the options and click the Export icon from the top in the Edit Calendar window.

Export Calendar with Password Protection

You can secure and protect the calendars that are exported/ downloaded from Zoho Calendar by enabling password protection. When you download the calendar, you can choose to provide a password to access the file.

Steps to Export Calendar with Password Protection

  1. Log in to Zoho Calendar.
  2. Go to Settings  > Calendar > Calendars > My Calendars.
  3. Hover the cursor over the calendar you want to export and click on the Export icon.
  4. Check the Secure your downloads check-box.
  5. Enter and Re-enter password.

  6. Click on Download to export the calendar. The calendar file will be downloaded to your device in ICS format.
The password entered should have a minimum of 8 characters with a combination of an upper and a lower case letter, a number and a special character (#, ?, !, @, $, %, ^, &, *, -).
The password of the downloaded file will not be saved. In case you have forgotten the password, you will not able to recover it and open the downloaded file.

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