How to add images to Library

How to add files to Library

How to add media files to library 

The Files tab can be used to save media files that are frequently used, be it your email, SMS, or Whatsapp Campaigns. Zoho Campaigns gives you the ability to store them all in one place so that you can pull it up whenever you are in need. You can segregate them based on the file type so that all the file types are not cluttered together and avoid confusion.
You can import your documents, images, videos and gifs from various sources and save them in Zoho Campaigns' library. This way, you can reuse the media files quickly instead of searching for a particular document or uploading it every single time.  

 

Consider it as a one large storage box for all your Campaign related files that you can access on the go. Let's explore what it offers in detail.

What type of files can I upload to the library? 

The library supports various file types that will help in building your campaigns or emails with ease and eliminating the need to craft or uploads things from the start. Just drag and drop the content into your email and get going.

The media file that you can upload to the library include

  • Images

  • Videos

  • PDFs

  • GIFs

The file types are divided as separate sections in the Library homepage. In the All section, you can view all the files in one place, regardless of the file type. In the Image section, you can only view your uploaded images. Similarly, the Videos, PDFs and GIFs section only shows such particular files under its sections.

 File size limit: 

Only the following file formats are supported by Zoho Campaigns for uploading documents: jpg, png, gif, mp4, pdf, docx, txt, rtf, odt, xls(x), sxc, csv, tsv, ods, ppt(x), pps(x), odp, and sxi.

Maximum file size allowed is 5 MB for Images, 15 MB for Videos, and 20 MB for other type of files.

How do I upload/ save media to the library? ? 

You can upload media files to your Library through three different ways, which are from the:

  • Computer

  • Web

  • Cloud

 To upload files from the Computer 

  1. Navigate to the Files section Under the Library module from the console.

  2. You can switch over to the particular file type section if you want, but you can also upload any file type from the All section.

  3. In the top right, Click the Upload dropdown  and select From Computer.

  4. In the pop-up window, you will see a box with all the supported file types mentioned.

  5. You can directly drag and drop files from your computer into the box to add them,

  6. Or you can click on that box which will open your file explore window, from where you can select the file that you want and select upload.

  7. Select the Upload button again in the pop-up window to finish uploading the file to Zoho Campaigns.

  8. Your document will be added to Campaigns within a few seconds based on the size of the file.

  9. Once uploaded, you will be able to see a small upload window showing all the files you upload along with a upload progress bar, which will also show any files that failed to upload.

 To upload files from the  Web

  1. Navigate to the Files section Under the Library module from the console.

  2. You can switch over to the particular file type section if you want, but you can also upload any file type from the All section.

  3. In the top right, Click the Upload dropdown and select From Web.

  4. In the pop-up window, enter the URL of that media file that is present on the web.

  5. The file limit is mentioned as a note below. Make sure your file falls under the size limit, otherwise compress the size and reupload the URL to fetch the file.

  6. Once uploaded, you can view the image already available in your Library.

 To upload files from the Cloud 

  • Navigate to the Files section Under the Library module from the console.

  • You can switch over to the particular file type section if you want, but you can also upload any file type from the All section.

  • In the top right, Click the Upload dropdown and select From Cloud.

  • In the pop-up window, you'll see several cloud services to choose from, including:
    1. Zoho Workdrive
    2. Google Drive
    3. Dropbox
    4. OneDrive
    5. Box

  • It is advised that you integrate these cloud services with Zoho Campaigns beforehand so that it is accessible to you in the Library in just a click.

  • In case you don't have them integrated, you can directly click on the Authenticate (Cloud service name) button and connect your cloud account to Campaigns to import files.

  • Once the cloud service is accessible, click on any file that you want to attach and select the attach button finish importing a file.

 Create Folder 

You can create folders and switch between folders in the library to separate items and have segregate it based on your needs. These folders are universal across the product. When you are creating a campaign, you can just select the folder and make use of the files inside the folder and drop them into your email content.

To create a folder,

  1. Select the All Folders dropdown in the Files section under Library.

  2. Click on the + Create Folder button

  3. Give a name to your folder to differentiate it from others

  4. Click Save and you will successfully created a folder.

 View 

You can customize how you want to view the file items in the library or any of your folder in particular. You can either choose a Grid View or a List View and you can choose between the either of them from the icons at the top.

A few basic functions that you can perform with the files in your library includes an option to download or delete a file by clicking three dots and select either of the options. You can also click a file item to view them in full screen, where you also get a Download and a Delete button at the top.