Best security practices for Zoho Connect users

Best security practices for Zoho Connect users

Overview
Zoho Connect is a powerful tool for collaboration and communication. To protect your account and organizational data, we’ve integrated advanced security features. This guide also provides key tips to help you take an active role in maintaining the security.
 

1. Use strong passwords

  • Set a unique password for your account using a mix of uppercase letters, lowercase letters, numbers, and special characters.
  • Avoid using easily guessed details like your name or date of birth.
  • Change your password periodically for better protection.
 

2. Enable Two-Factor Authentication (2FA) and MFA

  • Enable 2FA in your account settings to strengthen the security layer.
  • Use an authentication app such as OneAuth to verify your identity.
  • Employ Multi-Factor Authentication (MFA) for an additional layer of security.

 

3. Manage user permissions

  • Assign roles and permissions carefully based on the user's responsibilities.
  • Regularly review and update permissions for everyone to ensure access aligns with their current role.
  • Always confirm your action during crucial activities like deletion.

 

4. Monitor login activity

  • Check the login activity log to ensure there has been no unauthorized access.
  • Do not connect to the unsecure internet to maintain safety.
  • If you notice suspicious activity, change your password immediately and report the issue to your admin.

 

5. Use updated software

  • Always use the latest version of Zoho Connect for both web and mobile.
  • Updates often include security enhancements that protect against vulnerabilities.
  • Download the Zoho Connect app only via authenticated sources.

 

6. Backup your data

  • Use Zoho’s data export features to keep a secure copy offline.
  • Also, you can make a secure export by setting a password to the downloaded data, preventing unauthorized access.
 
By following these practices, you can help ensure a secure and productive environment in Zoho Connect.
For more details and assistance, contact us at support@zohoconnect.com.

      Create. Review. Publish.

      Write, edit, collaborate on, and publish documents to different content management platforms.

      Get Started Now


        Access your files securely from anywhere

          Zoho CRM Training Programs

          Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.

          Zoho CRM Training
            Redefine the way you work
            with Zoho Workplace

              Zoho DataPrep Personalized Demo

              If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.

              Zoho CRM Training

                Create, share, and deliver

                beautiful slides from anywhere.

                Get Started Now


                  Zoho Sign now offers specialized one-on-one training for both administrators and developers.

                  BOOK A SESSION







                              Quick LinksWorkflow AutomationData Collection
                              Web FormsRetailOnline Data Collection Tool
                              Embeddable FormsBankingBegin Data Collection
                              Interactive FormsWorkplaceData Collection App
                              CRM FormsCustomer ServiceForms for Solopreneurs
                              Digital FormsMarketingForms for Small Business
                              HTML FormsEducationForms for Enterprise
                              Contact FormsE-commerceForms for any business
                              Lead Generation FormsHealthcareForms for Startups
                              Wordpress FormsCustomer onboardingForms for Small Business
                              No Code FormsConstructionRSVP tool for holidays
                              Free FormsTravelFeatures for Order Forms
                              Prefill FormsNon-Profit
                              Forms for Government
                              Intake FormsLegal
                              Mobile App
                              Form DesignerHR
                              Mobile Forms
                              Card FormsFoodOffline Forms
                              Assign FormsPhotographyMobile Forms Features
                              Translate FormsReal EstateKiosk in Mobile Forms
                              Electronic FormsInsurance
                              Drag & drop form builder

                              Notification Emails for FormsAlternativesSecurity & Compliance
                              Holiday FormsGoogle Forms alternative GDPR
                              Form to PDFJotform alternativeHIPAA Forms
                              Email FormsWufoo alternativeEncrypted Forms
                              Accessible FormsTypeform alternativeSecure Forms

                              WCAG

                                          Create. Review. Publish.

                                          Write, edit, collaborate on, and publish documents to different content management platforms.

                                          Get Started Now






                                                            You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.




                                                                Manage your brands on social media

                                                                  Use cases

                                                                  Make the most of Zoho Desk with the use cases.

                                                                   
                                                                    

                                                                  eBooks

                                                                  Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho Desk.

                                                                   
                                                                    

                                                                  Videos

                                                                  Watch comprehensive videos on features and other important topics that will help you master Zoho Desk.

                                                                   
                                                                    

                                                                  Webinar

                                                                  Sign up for our webinars and learn the Zoho Desk basics, from customization to automation and more

                                                                   
                                                                    
                                                                  • Desk Community Learning Series


                                                                  • Meetups


                                                                  • Ask the Experts


                                                                  • Kbase


                                                                  • Resources


                                                                  • Glossary


                                                                  • Desk Marketplace


                                                                  • MVP Corner



                                                                    Zoho Sheet Resources

                                                                     

                                                                        Zoho Forms Resources


                                                                          Secure your business
                                                                          communication with Zoho Mail


                                                                          Mail on the move with
                                                                          Zoho Mail mobile application

                                                                            Stay on top of your schedule
                                                                            at all times


                                                                            Carry your calendar with you
                                                                            Anytime, anywhere




                                                                                  Zoho Sign Resources

                                                                                    Sign, Paperless!

                                                                                    Sign and send business documents on the go!

                                                                                    Get Started Now




                                                                                            Zoho TeamInbox Resources





                                                                                                      Zoho DataPrep Demo

                                                                                                      Get a personalized demo or POC

                                                                                                      REGISTER NOW


                                                                                                        Design. Discuss. Deliver.

                                                                                                        Create visually engaging stories with Zoho Show.

                                                                                                        Get Started Now









                                                                                                                            • Related Articles

                                                                                                                            • Integrating Zoho Meeting and Zoho Connect

                                                                                                                              Feature Availability What is Zoho Meeting? Zoho Meeting is an online conferencing solution that lets you conduct screen-sharing sessions, and make audio or video calls to your team members. Using this integration, you can start a session with any of ...
                                                                                                                            • Integrating Zoho ShowTime with Zoho Connect

                                                                                                                              Feature Availability What is ShowTime? Zoho ShowTime is a training tool that lets you deliver your presentations and gain feedback on a secure cloud platform. This tool also allows members who work from a different location to join your session. ...
                                                                                                                            • Importing users and tasks

                                                                                                                              Importing Users to a Board You can add users in your network to a board by uploading a csv file with their email addresses. Click the menu with three dots in the top-right corner of your Board header. From the dropdown, select Import Users. Upload a ...
                                                                                                                            • FAQs about migrating from Workplace from Meta to Zoho Connect

                                                                                                                              Overview Welcome to Zoho Connect! Migrating from Meta's Workplace to our platform is simple and hassle-free. We have a 24/5 support team to help with your queries pre- and post-migration. Here are the questions people ask us most often about the ...
                                                                                                                            • Stay HIPAA compliant with Zoho Connect

                                                                                                                              Overview The Health Insurance Portability and Accountability Act (including the Privacy Rule, Security Rule, Breach notification Rule, and Health Information Technology for Economic and Clinical Health Act) ("HIPAA"), requires Covered Entities and ...
                                                                                                                              Wherever you are is as good as
                                                                                                                              your workplace

                                                                                                                                Resources

                                                                                                                                Videos

                                                                                                                                Watch comprehensive videos on features and other important topics that will help you master Zoho CRM.



                                                                                                                                eBooks

                                                                                                                                Download free eBooks and access a range of topics to get deeper insight on successfully using Zoho CRM.



                                                                                                                                Webinars

                                                                                                                                Sign up for our webinars and learn the Zoho CRM basics, from customization to sales force automation and more.



                                                                                                                                CRM Tips

                                                                                                                                Make the most of Zoho CRM with these useful tips.



                                                                                                                                  Zoho Show Resources