Archiving an Article
Overview
Using the Archive Article option in Zoho Connect, you can remove Articles from the Manual listing without deleting them. You can still access these Articles from the Archived Articles tab. This makes it easier for reference, and you can unarchive the Articles anytime you want to.
Example:
Let's say your team has created a Manual with Articles to document the initial ideation and requirements of every feature in the upcoming software release. Later, your team has decided to shelve a few features. In this case, instead of deleting the Articles that aren't required currently, you can archive them.
Who can archive and unarchive an Article?
Only the Admins and contributors of a Manual can archive and unarchive the Articles in it.
How to Archive an Article?
- Click Manuals from the main menu in the left.
- Select the required Manual from the extended menu.
- From the list of Articles, navigate to the one that you'd like to archive.
- Click the ellipsis (...) found in the top-right part of the Article.
- From the dropdown menu, click Archive this Article.
What happens once the Article is archived?
Once an Article is archived, the Article gets removed from the Manual listing and is moved to the Archived Articles tab. All further activities such as editing and adding new comments in the Article are disabled. Admins and contributors of the Manual can access the Article in read-only mode.
Where to find the archived Articles?
- Click Manuals from the main menu in the left.
- Click the ellipsis (...) found at the bottom of the extended menu.
- From the list of options, select Archived Articles.
- You'll find a list of archived Articles from all the Manuals in which you are an admin or contributor.
- From there, you can view the Articles and also unarchive them, if needed.
Only the admins and contributors of a Manual can view the archived Articles in it.
How to unarchive an Article?
- Click Manuals from the main menu in the left.
- Click the ellipsis (...) found at the bottom of the extended menu.
- From the list of options, select Archived Articles.
- You'll find a list of archived Articles from all the Manuals in which you are an admin or contributor.
- Navigate to the required one and click Unarchive found at the right end of the Article name.
The option to archive an Article is available only in paid plans of Zoho Connect.
Access your files securely from anywhere
Zoho CRM Training Programs
Learn how to use the best tools for sales force automation and better customer engagement from Zoho's implementation specialists.
Zoho DataPrep Personalized Demo
If you'd like a personalized walk-through of our data preparation tool, please request a demo and we'll be happy to show you how to get the best out of Zoho DataPrep.
- Zoho Workerly Home
- Forums
- Connect With Us:
- Zoho Recruit Home
- Forums
- Connect With Us:
Zoho FSM Video Tutorials
Centralize Knowledge. Transform Learning.
All-in-one knowledge management and training platform for your employees and customers.
New to Zoho Writer?
Create. Review. Publish.
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho CRM Plus?
Deliver unforgettable customer experiences
New to Zoho Marketing Plus?
Everything you need to run your marketing
New to Zoho Marketing Plus?
Everything you need to run your marketing
You are currently viewing the help pages of Qntrl’s earlier version. Click here to view our latest version—Qntrl 3.0's help articles.
New to Zoho Survey?
Zoho Sheet Resources
Zoho Forms Resources
New to Zoho Sign?
Zoho Sign Resources
Sign, Paperless!
New to Zoho TeamInbox?
Zoho TeamInbox Resources
New to Zoho CPaaS?
Design. Discuss. Deliver.
New to Zoho Workerly?
New to Zoho Recruit?
New to Zoho CRM?
New to Zoho Projects?
New to Zoho Sprints?
New to Zoho Assist?
New to Bigin?
Related Articles
Publishing an article
Overview You can publish selected articles from your Manuals to the members in it. The published articles are not visible to the other users (non-members) until the Manual is published. Who can publish the articles created in a manual? By default, ...Article templates in Zoho Connect
Feature availability Overview Instead of creating an Article from scratch, you can use one of our pre-defined Templates if it suits the topic of your article. How to use an Article template? Click Manuals from the menu in the left. Open an existing ...Locking, archiving, and deleting a group in Zoho Connect
Overview In Zoho Connect, you have the option to lock, archive, or delete a group whenever required. Locking a group Locking a group stops all further activities in it, but if it's a public group, it'll still be listed in the Public Groups section. ...Sharing an article in Zoho Connect
Overview Let's say you are working on an article in one of your manuals and you need some perspective from someone who does not have access to the Manual. And what if you need to provide them access only to a specific article and not the entire ...How to unpublish a Manual/Article?
Overview Unpublish a Manual when you'd like to keep it temporarily unavailable to the members of the group or the users following it, instead of deleting it. You also have the option to unpublish specific Articles in the Manual. However, Contributors ...
New to Zoho LandingPage?
Zoho LandingPage Resources