Time tracking in Zoho Connect

Time tracking in Zoho Connect

Feature Availability
Overview
Using the time tracking in Zoho Connect you can record and track the time spent on tasks across different Boards. Time Tracking is useful for resource management, calculating billable hours, and evaluating time management by team members. 

Who can add time logs and access the Timesheet? 

If allowed by the board admin, all members can add time logs and access the Timesheet. However, the admin can choose to restrict members from doing so. 

How can admins choose who can add time logs and access the Timesheet?  

  1. Click Tasks in the main menu on the left.
  2. Select the required Board in the extended menu.
  3. Click the ellipsis [...] in the top-right corner of the Board.
  4. Select Settings from the dropdown.

  5. In the Settings pop-up, switch to the Permission tab.
  6. Scroll to "Who can add time logs and access the Timesheet?" and choose your preferred option.

How does time tracking work? 

Whenever you start a task, click the Play button to start the timer. It will record your time. When you stop the timer, your recorded time will be added as an interval to the task's time log. Every time you start and stop, the time recorded will be added as a new interval. 

How do I record the time spent on a task?

  1. Click Tasks in the main menu on the left.
  2. Select a Board in the extended menu and navigate to the required task.
  3. Click the Start Timer button [] in the top-right part of the task details pop-up. Now the timer will start recording.
  4. If you'd like to pause your work or if you've completed the task, click the Stop Timer button [].
  5. Now, your recorded time will be added as an interval to the task's time log.
The option to track time is not available for private tasks. 

How do I add time intervals manually?  

Occasionally, you might forget to start the timer. In these instances, you can manually enter your time interval to the task's time log. To do this: 
  1. Click Tasks in the main menu on the left.
  2. Select a Board in the extended menu and navigate to the required task.
  3. Click ➕ next to the total time recorded in the task details pop-up.

  4. In the Add Interval pop-up, select the start time and end time. 
  5. Click Add.

Where to find the total time logged by all users on a Task?

  1. Click Tasks in the main menu on the left.
  2. Select the a Board in the extended menu and navigate to the required task.
  3. You'll find the total time recorded by all users right below the Start Timer button in the task details pop-up.

How do I view the history of time logs recorded by an individual user?

  1. Click Tasks in the main menu on the left.
  2. Select a Board in the extended menu and navigate to the required task.
  3. Click 🔽 next to the total time recorded in the task details pop-up. You'll see a dropdown list with the time logged by all the users.
  4. Tap on a user's profile to view a detailed summary of every interval they have logged. 

How do I edit or delete a time log?

  1. Click Tasks in the main menu on the left.
  2. Select a Board in the extended menu and navigate to the required task.
  3. Click 🔽  next to the total time recorded in the task details pop-up. You'll see a dropdown list with the time logged by the users.
  4. Tap a user's profile to view a detailed summary of every interval they have logged.
  5. To edit the log, click the pencil icon [] next to the interval, make your revisions, and click Update. 
  6. To delete the log, click the trash icon [] next to the interval.

The Global Timer 

The Global Timer tab displays all your timers for various tasks across projects. From this tab, you can start, pause, and stop timers. You can also tap on any task to view more details. 
 
To view the Global Timer: 
  1. Click the clock icon in the top-right corner of your Zoho Connect page.

  2. Or, in bundles like Zoho One and Zoho Workplace, this option can be found in the right menu.

If you have any questions regarding Time Tracking and Timesheets, please send us a message at support@zohoconnect.com. We're happy to help!